Administrative Manager Job Description
Administrative manager job description Administrative manager job description Job purpose of Administrative manager is to plan, direct, or coordinate supportive services of an organization, such as record-keeping, mail distribution, telephone operator/receptionist, and other office support services… Key duties/responsibilities of Administrative manager: 1. Provides supplies by identifying needs forreception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules. 2.
Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices. 3. Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities. 4. Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures. . Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices. 6. Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results. 7. Provides historical reference by developing and utilizing filing and retrieval systems. 8. Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs. 9.
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Maintains professional and technical knowledge by attending educational workshops;benchmarking professional standards; reviewing professional publications; establishing personal networks. 10. Contributes to team effort by accomplishing related results as needed. 11. Improves program and service quality by devising new applications; updating procedures; evaluating system results with users. 12. Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
Administrative associate job description Administrative associate job description This article include content: job purpose, key duties/responsibilities and related documents of Administrative associate. Job purpose of Administrative associate To provide administrative support to our center. This position will initiate and coordinate the clerical functions required in effective implementation of administrative policies of the company program. I. Key duties/responsibilities of Administrative associate: 1.
Understand the work flow of the program units and operations departments to anticipate and meet information needs. 2. Log, track and perform the initial review of certain contracts. 3. Maintain comprehensive understanding of the work flow of the Legal Affairs department: keep current about administrative systems used, understand scheduling issues, assist with projects, and communicate regularly with senior management and staff. 4. Remain current on legal and related issues affecting publicly-supported charitable 5. Prepare and maintain bureau of charitable organizations registrations. . Support attorneys, program, and government relations staff on the appropriate tracking expenses and time. 7. Maintain tickler system and database for timely and accurate reporting of state and federal lobbying registrations and lobbying activity reports. 8. Handle special projects, conduct legal research and draft memorandum and letters, as requested. 9. Participate in activities and meetings and perform other tasks as assigned, including serving on institution-wide committees, assisting with legal training of employees. 10.
Track numerous projects for senior officers: develop, organize and maintain files, databases, and project records, anticipate information needs of the staff, provide background information, assemble materials for meetings and follow-up with deadline reminders. 11. Serve as back-up to support staff for telephone coverage for other Legal Affairs staff. 12. Assist in the preparation of the agenda for department meetings. 13. Implement document retention policies for legal department. Administrative director job description Administrative director job description
Job purpose of Administrative director To directs, plans, coordinates and supervises the operation and activities of a specialized unit or small department; develops and implements policies and procedures, administers the budget, organizes tasks and sets priorities. Serves as liaison with university personnel and community at large. Key duties/responsibilities of Administrative director: 1. Overseeing all administrative activities of the campus, ensuring that all work processes are maximized for efficiency. 2. Acts as research administrator for research projects.
Performs research budgeting; pre- and post-award administration; technology transfer administration; research space planning. 3. Setting financial objectives as well as tracking organization performance against objectives. 4. Leading the development and tracking of budgeting process for departments and projects. 5. Oversees all other administrative functions such as information technology, capital equipment planning and management; general procurement; payroll and accounting. 6. Helping to build and manage an autonomous campus that can eventually become self-sufficient location. 7.
Provides travel coordination for all faculty, guests, and staff visiting the US or international locations. 8. Coordinates faculty and staff recruitment. Assists in faculty reporting and productivity standards. 9. Instilling a high level of customer services in all administrative functions, and improving relations with current and prospective students and families. 10. Oversees staff assigned to day-to-day administrative operations of the division. Supervises individual departments within Epi division administration: accounting, logistics, faculty support and travel. 11. Recruits, selects, evaluates, and trains all administrative staff.
Responsible for recruiting, evaluating, and training staff. 12. Drawing upon significant experience and skills as an organizational leader in higher education to create and foster teamwork throughout the local campus, and within the school as a whole. 13. Coordinates the development of the annual divisional budget; develops grant budgets, negotiates, coordinates and administers grants and contracts. 14. Acts as a facilitator in balancing the needs of the program and is responsible for all divisional budgeting, approving expenditures, development and analysis of budget variances. 15.
Leading the campus and the school in the development and implementation of long-range growth plans. 16. Overseeing the maintenance and improvement of campus facilities and security. 17. Responsible for achieving financial objectives of the division. Responsible for reconciling and funding international affiliate and administering the Payment Authorization Agreement. 18. Building a highly skilled academic and administrative staff to achieve the school’s mission. 19. Liaising with faculty on all administrative issues, including compensation, scheduling, student issues, and others.
Administrative executive job description Administrative executive job description This article include content: job purpose, key duties/responsibilities and related documents of Administrative executive. Job purpose of Administrative executive To provide administrative support to our center. This position will initiate and coordinate the clerical functions required in effective implementation of administrative policies of the company program. Key duties/responsibilities of Administrative executive: 1. Works with standard and advanced spreadsheets, databases, and word processing software packages. . Prepares itineraries, agendas, and expense reports. 3. Organize and maintain file and records. 4. Provide general administrative support including but not limited to: phones, distributing mail, and preparing expense reports. 5. Prepare official correspondence, coordinate and tracking functions, format correspondence, mark recommendations, and handle incoming and outgoing visit request preparation, logging, and verification. 6. Create meeting agendas, notifications, and follow up items. 7. Coordinates and schedules events, conferences, meetings, travel, conference rooms, luncheons, etc. . Provide technical support and vendor interface. 9. Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. 10. Makes high level contacts of a sensitive nature inside and outside the company. 11. Coordinate and Administer the Management calendar. 12. Planning and scheduling projects and ensuring timely completion. 13. Manage all aspects of the business unit operating budget. 14. Maintain the security of confidential information. 15. Maintaining business/customer contact database, corporate files and business plans. 16.
Conducting Internet research; reviewing and synthesizing information. 17. Coordinate, create, edit and distribute both internal and external correspondence under the direction of Executive Management. 18. Composing, designing and editing correspondence and reports. 19. Producing complex and professional looking PowerPoint presentations. 20. Perform executive administrative tasks associated with supporting the President of the Wound Care Business. 21. Coordinating workflow and maintaining a productive work environment. 22. Excellent calendar management skills, scheduling complex meetings and handling logistics. 23.
Coordinating complex domestic and international travel arrangements and international meetings. 24. Interacting with customers, senior-level executives, and all other levels of employees. Administrative specialist job description Administrative specialist job description Job purpose of Administrative specialist To provides technical and administrative support to the Chief Safety Officer and the Safety Division as directed. This position develops, maintains and uses database and organizational tools to track and manage safety records; researches industry best practices and gathers information to aid in identifying and mitigating hazards.
Key duties/responsibilities of Administrative specialist: 1. Respond to and initiate inquiries (questions regarding purchasing, personnel, facilities, administration, specialized programs, etc. ). Explain policies, answer questions, and independently resolve problems whenever feasible. 2. Coordinate responses to data requests from internal and external auditors and customers. 3. Assist with grant proposals and serve as a resource for information related to the administration of grants and contracts. 4. Monitor and collect metrics across the Contracts organization nd develop reports for senior management 5. Create and format documents electronically including letters, memos, status reports, presentations (Power Point), spreadsheets (Excel), and other related documents. 6. Prepare presentation materials for use by others, editing content and adding appropriate graphic and design elements. 7. Resolves scheduling and process problems by collecting and analyzing information; coordinating solutions. 8. Establish processes and schedules to ensure all required submissions are made accurately and in a timely manner. 9.
Compose and/or prepare correspondence, memoranda, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools. Perform basic statistical calculations on data for reports and presentations. 10. Plan and establish master schedule for gate reviews, coordinating with stakeholders to ensure experts are invited and reviews are conducted, approved and documented. 11. Track actions and progress resulting from gate reviews and maintain all documentation. 12. Plan, prioritize and schedule meetings and appointments for Directors and other management.
Make decisions on a daily basis regarding calendars. Administrative VP job description Administrative VP job description This article include content: job purpose, key duties/responsibilities and related documents of Administrative VP. Job purpose of Administrative VP (vice president) To provide assistance to the company in overseeing and conducting medical readiness, recruiting, training management, supply management, maintenance, security, safety, personnel management, administrative, and public relations programs. Key duties/responsibilities of Administrative VP: . Ensures that the administrative services areas participate in the implementation of the college’s learning-centered vision. 2. Participates in the collective bargaining process. 3. Provides leadership in the development and implementation of the college’s environmental sustainability plans and programs. 4. Articulates clearly the achievements and challenges of the administrative services functions to the other areas of the college, as well as to civic and professional groups within the college’s service community. 5.
Provides leadership in the effort to ensure diversity and cultural inclusiveness in the administrative services functions of the college. 6. Provides leadership in the development and implementation of the college’s capital outlay plans. 7. Participates in the development and implementation of the college’s technology plans. 8. Insists on the application of the principles of fairness and equity in decisions affecting students, employees, or members of the public who interact with the administrative services functions of the college. 9. Manages the college’s fiscal resources in a prudent and financially responsible manner. 0. Provides leadership in the development of the college’s annual budget. Chief administrative officer job description Chief administrative officer job description This article include content: job purpose, key duties/responsibilities and related documents of Chiefadministrative officer. Job purpose of Chief administrative officer To provides internal and external coordination, management, and oversight of all administrative activities related to the development and implementation of the mission and instructional goals of The company Key duties/responsibilities of Chief administrative officer: 1.
Reviewing Documentation and Contracts. 2. Reporting to Chief Operating Officer, work closely with senior credit risk management on defining, documenting, implementing, and tracking departmental operating procedures and metrics. 3. Manage on-boarding and refine and deliver new hire training for the department. 4. Liaise across Risk Management departments, with Corporate Treasury, Firm committees, Human Resources & Controllers, and Internal Audit Department. 5. Work confidentially on issues related to departmental budget, headcount, and staff planning. 6. Plan Effective business operation strategies. 7.
Developing Marketing Material. 8. Compile and deliver presentations to senior risk and business management. 9. Partner with executive team and implement strategic and operational strategies. 10. Developing, designing and improving internal systems that create and deliver firm services. 11. Create and run training and educational programs for CRM staff. Basic functions of Administrative department • Coach and educate all employees on administrative policies and procedures. • Implement service excellence standards, including coaching and educating administrative supportstaff on the Client Experience best practices. Manage branch administration, including branch facilities and provide administrative support • Recruit, select, onboard, train and manage administrative support staff in your location and may manage administrative support team in Associate branches where no Admin Manager is present. • Conduct performance reviews and make personnel decisions such as compensation and promotions of administrative support staff in accordance with firm policy. • Manage administrative staff scheduling to include: standard work schedules, vacation requests/approval, overtime management and approval of expense reports.