Therefore, it is imperative to both message senders and receivers to use the same techniques for writing as well as communicating via the internet. All should consider when communicating via email, certain rules apply which could mean success or failure if proper netiquette rules are not followed. This paper will analyze the article “Email Etiquette: Tips for Professional Email” by identifying if the tips were helpful, tips in disagreement, and adopted tips. All of the tips put forth in the article were very enlightening.
The seven tips, if followed, may lead to increased radioactivity in modern organizations. In the text it states “Technology-mediated communication enables users to reach many different organizational participants in a variety of locations quickly and efficiently, making it easier for them to share information and coordinate activities from anywhere in the world. This has led to the small-world phenomenon, which refers to the ability to establish and maintain relationships and close coordination with organizational partners in many different locations” (Krebs, 2011 p. . 8). Mediated ammunitions such as email have improved relations between organizations in different countries. One tip of particular significance states that senders should watch the tone of their correspondence. In many cases, the sender’s mood may be unintentionally transposed into the email. This is advantageous if the mood of the sender is positive and upbeat. However, it is not good, if the sender’s mood is down, negative or edgy. This does not foster a useful productive relationship in communication if the recipient comprehends a negative tone.
Another useful tip s the use of correct spelling and proper grammar. The article states, “A dictionary is your best friend when it comes to writing professional email. A spell checker can also be very helpful but be careful since it won’t know which spelling of a particular word is appropriate for a situation” (McKay, 1997) One way to add to the professionalism of your correspondence is to use proper grammar and to stay away from slang usage and terminology. In conclusion, when communicating professionally via email, it is best to be mindful of the tone of your correspondence.
One must also be cognizant of how the receiver will interpret the message. The proper use of spelling and grammar also helps to maintain a sense or professionalism to email communications.