Case Study Essay - Part 2
One’s safety is very important, but it can be hard to maintain within one of these places, as at times the place is actually just a church or another community building where meetings are held - Case Study Essay introduction. Depending on the illness it could be hard to keep track of what the patient is doing, using and even if they are truly taking their medication and showing up to the meetings. So it would then also have to depend on the clinic itself when considering what type of system to incorporate. That being said, there are different types of requirements from either the seer or the system itself.
So let’s start with the user. 1 Usability: The staff must be able to use it effectively and from various locations. They may also find themselves in an under pressure situation as a patient could harm themselves, or others. 2. Safety: This goes back to the harm that a patient may cause themselves; the user needs to be able to e prepared for anything when dealing with these patients. 3. Privacy: The user must at all times keep their patient’s privacy just that. The user needs to follow all privacy guidelines. 4. Costs: the cost must be reasonable as a lot of the clinics are run on donations.
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So the users must be able to afford to keep the system up and running and up to date. As for the System they are similar but different at the same time. The system itself needs to be safe and function in ways that the user can actually use it safely and get the information that they need. According to the author at PACE university there are several concerns that need to be taken into consideration when it comes to dealing the systems needed for mental health patients. 1. The records need to be safe in the yester. There also needs to be safety precautions put into the system as well.
The system needs to alert the user that the patient could be dangerous to themselves or others. 2. “The system shall provide fields that allow details of incidents or threats of deliberate self-harm to be maintained. ” (MECUMS Case Study, 2014) 3. The case study also mentions that the system should provide a way to generate warning letters for the patients that warns the staff and family members of the chance of possible self harm. 4. The system should also be able to hold on to important information, such as any accidental harm or any other incidents so that they can be easily obtained by the staff. . The system also needs to be able to supply the staff with any treatment details, and to hold on to the older treatments so they can keep an eye on what has been done and what may need to be done. 6. “The system shall provide information to medical staff which reduces the probability of over-prescription of medication” (MECUMS Case Study, 2014) 7. The system should also be required to keep an up to date file of the different consultations the patient has been through and to keep those notes handy.
The Engineering department: Research Problems Essay - Part 2
Problems in Model 02: lack of formalization, specialization and clear goals We found the main problems of delays of Model 802 are in few rules, too overlapping tasks and no clear goal between the design apartment and engineering department - The Engineering department: Research Problems Essay introduction. First, this company should have written rules about changing the design. Once the design apartment sent the draft, it should not adjust again. If they change the design again, they cause trouble to the production apartment. Second, the employee should follow one supervisor.
However, in this company, engineers should do the tasks from engineering managers and design managers. It would make employees confusing. Third, there seems to be no clear goal between two departments. One of managers hoped no last minute change on design. However, another manager kept changing the design in the last minutes. In summary, we stated problems to cause the delays of this product are lack of formalization, specialization and clear goals. Organization structure: functional grouping Based on Roundel’s organization chart, it is clear shown that Roundel is in a functional structure.
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There are several pros and cons in this kind of structure. It enables organization to accomplish functional goal. For example, in this company, design apartment want to make a perfect design. However, it also involves restricted view of organizational goals. The reason is every department only wants to follow their own goals instead of the company goal. On the other hand, we could notice it also leads to poor horizontal coordination among departments. To solve problem of horizontal coordination, we suggest the following strategies.
Manager could improve different apartments’ corporation by using information systems, direct contacts between department, full-time negotiators or project managers, task forces, r teams. The Engineering department: Research Problems in the role identity of the manager For Doc Reeves, a director of research, he should not only focus on his own thing. Basically, top managers have three roles, including interpersonal roles, informational roles and decisional roles. He should not only concern about technical but management tasks, such as coordination with other departments.
Top managers have to make decisions about the direction of the organization. Problems in cross- unit coordination vs.. Reengineering We noticed the serious problem on cross-unit coordination in this company. Engineering department thinks they are the most important part in this company. But, others are useless. We recommend this company could consider redesign of company structure. A better structure is horizontal structure. This structure has the following characteristics: Process owner have responsibility for each core process in its entirety.
Structure is created around cross-functional core processes rather than tasks. The Engineering department: Engineering Services Culture Both of the new managers and new assistant mentioned about the acceptance from the senior employees in this company. New employees need more time to adopt his company’s culture, such as the way they do the thing, unwritten norms and values. Problems in specialization Based on Franks description, there are overlapping tasks between two apartments. Frank thought his position had never been defined. It is shown that no clear definition of each tasks and roles.
Thus, it would create lots of problem, such as delay of new products. In sum, we suggested human resource department should do write job description with each departments for each positions. In that way, after they clearly define each positions, then they start effectively do their Jobs. The Sales department Problems in goal and strategy Ron Porter, he is in charge of vice president of sales. As he mentioned without clear goal, and strategy each departments are not takes responsibility for their Job description. With this reason every tasks couldn’t finish on schedule and costumers complains overlapped.
In this situation as we said before Roundel needs to have specific goal, action plan and high authority control to monitor organizational performance. Problems in culture Ron Porter and his sales managers noticed that problem in relationship. So we suggest that every employee have to have good listening and morale skills to improve heir performance at work. It does will help to work better in a team-based environment and will resolve problems with customers, co-workers and bosses. Another manager Eric Norman, order and pricing coordinator for data equipment said that Production Department doesn’t have offers for the cooperative system.
Working together will affect to accomplish shared goals. Teams are much more effective than individuals for work on complex projects. But also has to find every members need such as clear goals and objectives, definition of tasks and roles, clear work plans, to identify group behavior, standards and norms and ways to handle behavioral problems. Problems in specialization Eric Norman also noticed that only factory department takes more responsibility for their work and their actions rather that production department.
Production department is the functional area responsible for turning inputs into finished outputs through a series of production processes. Also the production department is responsible for making sure that raw materials are provided and made into finished goods effectively. They must make sure that work is carried out smoothly, and must supervise procedures for making work more efficient and more enjoyable. Therefore we suggest every employee needs define their task and role and needs to take responsibility for each task and role.
But also staff must be encouraged to generate and develop ideas in order to creating innovative. Action plan for reengineering Due to those problems we discussed, we sincerely recommend this company must b reengineering in following parts. We will discuss following factors, such as specialization, culture, goals and organizational mindset. Specialization For new employees, there are no clear rules for what they should follow. They are hard to get involved quickly as soon as they can. There, we suggested every single position must write a Job description to define separate tasks and roles.
Culture The world is dynamic. Company’s goals are changing. The old family spirit is hard to maintain. Thus, this company should combine employees training to educate employees about the company’s vision. Company should encourage communication and creative ideas. Goals Different levels have specific goals. However, each organization should not obey company’s goals. It’s better for this company to have a meeting and sit down a company’s goal. This company should make every manager to understand the goal o many. Organizational mindset This company’s main output is product.
Thus, Roundel needs to adopt mechanical system instead of organic design. The reason is that production needs standard procedure. The mess in this company is caused by unclear procedure for each process. There, we recommend Roundel to set up machine-like standard rules, procedures and a clear hierarchy of authority. Structure of organization Chart 1 Horizontal Structure There are few reasons we recommend this company to adopt horizontal structure instead of original structure. Based on Chart 1, this approach organizes employee round core process.
Case study Essay - Part 2
Project is a complex, non-routine, one time effort that is limited by time, budget, resources and performance specifications and it’s implemented to meet the customer requirements: This case shows a daily working life of Rachel, the project manager of large information systems project; the case mainly discussed the way a project manager allocates her time to spent one day in her life - Case study Essay introduction. A day in the life also shows a glimpse of what it is like to be a project manager. It also underscores that being a project manager is more social than technical and that project manager spend the majority of their time interacting with various people who impact on a project. The effectiveness of Rachel spent her day project is complex, non-routine, one time effort limited by time,budget,resources and performance specifications designed to meet customer needs. Considering the case study, Rachel allocates her time significantly on activities not done respectively before that in my point of view can be applied as project activities. Activities such as going over project reports and preparing for the weekly status meeting, going over problems with her boss, participating in a conference call and responding to the issues arise in the project could be determined as project activities. In contrast, the characteristics of non-project tasks are regular daily works which required respective and routine activities. It is seen that often limited time she spend her day on these types of activities. Those can be illustrated in gossiping about internal politics with Eddie a worker in finance office. Technically evaluating by dividing her done tasks into.
FIRST ROUTINE WORKS, PROJECT TIMES AND SECOND ROUTINE WORKS. FIRST ROUTINE WORKS (FROM 7: 40AM TO 10: AM): SHE SPENT FOR; Socializing and catching up on personal news ,thus 10minutes Getting to her office and settling in (checking voicemail and turning on her computer) -10minutes Reviewing her schedule and “to do” lists for the day before responding to messages that require immediate attention-15minutes Going over project report and preparing for the weekly status meeting-25minutes Discussing the project with her boss:20minutes
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Project status meeting: 1 an hour.
PROJECT WORKING TIMES (FROM 10:00 AM to 05:05 PM) WAS USED FOR: Reviewing projects assignments with another project manager-30minutes Checking projects status meeting and listening patiently for over-20minutes Having lunch with Eddie who works in finance office and gossiping about internal politics-half an hour Returning to her office and going over problem-30minutes
Exploring ways of getting necessary equipment’s to the project site earlier than planned:30minutes According to her schedule, she have participated in a conference call at 2:30pm,they spent 1 hour to exchange information about the technical requirements associated with a new version of a software package they are using on systems projects like hers Discussing with Mary, a senior marketing manager and agreeing to talk to her people about what was promised and what was not promised:50minutes Reviewing the impact the clients requests could have on the project schedule:30minutes
AND LASTLY-SECOND ROUTINE WORKS (FROM 5:05AM TO 6: 55AM): SHE SPENTS HER TIMES FOR: Updating to her boss on key events of the day:20minutes
Reviewing emails and project documents:30minutes
Logging on to the MS project schedule of her project and working with “what if” scenarios:30minutes Reviewing tomorrows schedule and writing some personal reminders before starting off on her-30minutes
In conclusion, this case shows to me about spending time of a project manager. It does not only show how to use effective time in working day, but also how to separate the limit time for routine works and flexible time for project, it also helped me distinguish between routine works and projects.
A project manager is the one responsible for managing the project, so as an appropriate project management, he /she must act like a captain of a big ship, understanding exacting which way we should move on in the Centre of the huge ocean; project management not only has to have good sense of direction, but also has to monitor what is going on in each phase.