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Guide to Presenting

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Preface
Presenter, and Master of Ceremony or MC is the host of a private function, event or performance. Their role is to present speakers, announce speeches, talk to the audience and overall make sure the event, or ceremony runs according to planned rundowns.

How To Be A Good Presenter/MC
The position as presenter or MC is generally considered a prestigious role for events such as weddings, corporate functions or performances. Usually, a good presenter/MC is a good speaker, but it involves a different set of skills from giving a speech.

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In many ways the MC role can be more difficult. Aside of giving a good speeches to their audience, a good presenter/MC also hold the important tasks of introducing the speakers and keeping the whole schedule running on time. Here are some guides that will help you contribute to the success and help give your audience a good experience.

1. Know your event. Knowing what’s going on and thus what you should talk about is everything.

There’s nothing more embarrassing for a presenter/MC than doing mistakes in telling uncorrected run downs to the audience, presenting wrong speakers, or busy asking someone else about the event in the middle presenting. The more you understand about the event, the clearer this will show in your presentation, announcements and speeches.

2. Establish your contact well in advance of before the event day. Your contact will tell you the schedule and order of events, allowing you to be prepared. Your preparation will let you focus on interacting with the crowd, instead of trying to be entertaining, and figure out what’s going on at the same time. Remember, the more you understand about the event, the clearer this will show in your presentation, announcements and speeches. 3. Prepare for an opening. Craft a pertinent story that draws in your audience or make sure the guests are ready on their seat for the event before you introduce yourself, speakers, and thanking the sponsors and honoring. Greetings are common to use for the opening. Here some opening example and how to greets and welcome your audience/guest. 

For Wedding or Graduation Ceremonies
“Assalamu‟alaikum Wr. Wb. Good morning everybody…
First of all, let us praise to the Almighty Allah SWT, and . may peace be upon our prophet, Muhammad SAW, who has guided us into the right ways of life. because of His Blessing we are able to come here, to join this joyful event of Adam and Hawa Wedding Ceremony

Ladies and Gentlemen, Brothers and Sisters, before we enter the ceremony let me introduce myself, Yaida Amroe and my partner Zunidar as the MC on our bride and groom glorious day. We would like vice the bride and groom to welcome you, all the guest and inform you all to sit on the prepared seats before we start the ceremony. ”

“Ladies and Gentlemen, all the guests and audiences, we would like to say welcome to our beloved school SMP Negeri 1 Jatiwarna – Bekasi. Thank you very much for attending our invitation. For those outside, we expect you to come in, and have a seat.

The graduation ceremony for the students of SMPN 1 Jatiwarna, in 2012/2013 academic year, on Monday, 16th December 2013, is about to begin.”

For Seminar or Company Presentation Purpose
“Good Morning Friends and Colleagues,
We are gathered here today to held the event of The Committee of English meeting club Discussion Panels that will talk about “The Awareness of Indonesian English Speakers and Readers to Classic Literatures”. I‟m Reni, your MC for today. We would like to say many thanks to all of you who have come here to join, participate and share together in improving our knowledge in English and Literature. And for Penguin Publisher and Black Ties Publisher, that without their contribution, it is impossible for us to run this activity. We hope this meeting will give an advantage for us in developing our language competence, especially in languages and literature skill.”

“Good Morning and let me welcome the respectfully Director, Producer, and all dearly fellow-workers. I‟m Richard Brine, I will be your moderator of this meeting. We are here to listen the explanations about further project of our company. The presentations will be held by my colleague, you probably have heard that he has been promoted to head our project last month, let us welcome, Mr. Bryan Brown.”

For Talent Show or Informal Event
“Good Day Jakarta! The sun is shining bright today from Senayan Buildings and the crowds seems excited, can‟t wait to see performance of super talented boys and girls that also ready for them behind the stage. Welcome to Jakarta International Idols Show with me, Indra Herlambang. Get ready to be amazed. ”

From examples above you’ll discovers some essential elements to cover in your opening remarks. Here’s the essential elements you need to cover in your opening: a. To specifically acknowledge any important guests

b. To generally welcome all the guests, stating the name of the event and host and thank them for coming
c. To give a brief introduction of the host
d. To give a brief introduction of the occasion
e. To give any especial welcomes to the important guests

f. To introduce the next speaker if appropriate
g. To conclude having made everybody feel at ease, eagerly anticipating what is to come. To welcome your guest, especially some special ones, is to prepare proper welcome speech for each. The challenge in a welcome speech is to find alternate ways to express yourself sincerely without repeating ‘same-old’ phrases to greet your guests with. Moreover, if you expecting multiple special guests. Here’s some suggestions to individualize and tailor your words.

a. Add an adjective. Try working in an adjective to describe your welcome more fully. It could be a(n):

warm welcome
“Luckily the weather has aligned with our wishes. The sun and I bid you a warm welcome.

hearty welcome
“Let’s raise up a hearty welcome, big and warm enough to hold you all …”

cheerful welcome
“It’s my pleasure to extend a cheerful welcome to you all!”

cordial welcome
“Fellow members, please join me in giving our guests the best of cordial welcomes.”

glad welcome
“It’s a glad welcome we bring to you this morning, filled with the desires, hopes and dreams all of us share.”

hospitable welcome
“We’re delighted to offer the most hospitable welcome we can.”

amiable welcome
“Dear guests, look around you! An amiable welcome full of friendship is yours.”

gracious welcome

“Our desire is to extend a gracious and inclusive welcome to all of you.” –

sociable welcome
“Let’s hear it for a sociable welcome! On the count of three, turn to your neighbor and say ‘hello’. There are no strangers here, only friends we are yet to meet.”

genial welcome
“It’s my pleasant duty to bid you all a genial welcome.”

convivial welcome
“On behalf of my colleagues, I wish you all a convivial welcome. We are going to have a merry and enjoyable time together.”

agreeable welcome
“The flags are flying. The balloons are ready for release. It’s a great day, one we’ve been planning and waiting for. I’m sure you’ll concur, this is an agreeable welcome.”

pleasing welcome
“It’s gratifying to look around and see so many familiar faces. That’s a pleasing welcome to what I know is a going to be a great conference …”

pleasant welcome
“You know what’s great about these events? You are always assured of a pleasant welcome. This is feel-good central and we aim …”

companionable welcome
“Looking around I can see many familiar faces – peers, past and present colleagues. What a companionable welcome! It’s great to see you all here …”

grateful welcome
“Many of you have made a huge effort to join us today. On behalf of us all, we are deeply appreciative and offer you our most grateful welcome.”

friendly welcome
“Today is the day we begin to learn to look through the eyes of others; to find out and experience what the world is like for them. It is also the day we grow bigger than our differences and offer to everyone regardless of historical rights and wrongs, a friendly welcome, an outstretched hand.”

appreciative welcome
“Wow, what a gathering we have here tonight. We’ve got dignitaries, celebrities, fans, and organizational members all brought together for one cause. Ours. Here’s an appreciative welcome to you all.”

superb welcome
“Ladies and gentlemen, the room is ready. The tables are set. The band is playing our theme song. And the waiting staff are preparing to take your orders. This is a superb welcome, fit for royalty, and that’s what you are to us.”

delighted welcome
“To our special guests; look around. See the smiles of everyone’s faces? We are truly delighted to welcome you here today.”

favored welcome
“Ladies and gentlemen, tonight we have stars in the sky and on stage. We are favored to welcome some the brightest the world has seen.”

honored welcome
“I look around the stage and am in awe with the collected expertise gathered here. We are deeply honored to welcome you.”

big welcome
“Here’s to a big welcome for our guests; Lady Amelia Thistledown and Sir Roger Godfrey!”

huge welcome
“Ladies and gentlemen, please give a huge welcome to …”

rapturous welcome
“Do you hear the applause? The audience joins me in a rapturous welcome! We are delighted to have you with us today.”

b. Describe your guest. Here’s some example how to described you guest, they can described as:
– esteemed guests
– dear guests
– cherished guests
– respected guests
– revered guests
– much-loved guests
– famous guests
– expert guests
– distinguished guests
– honored guests
– appreciated guests
– knowledgeable guests
– wonderful guests
– popular guests
c. Replace the ‘guest’ word. Here some example on how to replace word ‘guest’. Your guest might probably called with:
– Peers
– Colleagues
– associates
– friends

– patrons
– members
– classmates
– workmates
– collaborators
– fellow-travelers
– nurses, etc.
– affiliates
– visitors
– citizens
– cohorts
Do try mix and match your phrases to fit the occasion. Be flexible and sincere with phrases of your choice.
4. Recognize the important and special guest well. If you’re representing host for a private party, do remember that you’re not the center of the attentions but your sponsor or person the party held for. Here’s some suggestions on things you need to pay your attention to on your special guest(s).

a. Ensure you’ve got the names of all the special guests you need to mention specifically.
b. Make sure you know how to pronounce these names properly. c. Double check, make sure that the remarks you’re going to make about your guests, the
educational title, the honorable title, their jobs and their work of specialization field are factually correct.

d. Use your introduction of them as a ‘teaser’ for who is going to come. It will help create anticipation in the audience.
e. Don’t ruin it by giving too much away. Just enough to tempt and no more. It risk your performance to bore your guests with too much words.
f. Unless you’ve been requested to do otherwise, keep your welcome speech brief, 1 to 2 minutes is generally sufficient.

g. Use the 3S formula for success: Short, Simple and Sincere. Your listeners and your special guest will appreciate it.
h. Lead the audience to applause for them.
Gratefully introduce your sponsors, guest of honor, and party-host to your guest on the opening, in the middle of the event, or as a thank you notes in the end of the show are always allowed. Here’s some expression you could use to send the audience attentions to your special guest or speaker and let them to have their time: 

“We would welcome the opportunity to return with another group of students to present a different topic in the near future. And we wont forget to thank Gramedia company as our sponsor. There will be some give away at the end of the discussion.”

“Our first session is about „The Importance of Author-Editor Relationship‟ will be presents by our hounorable speaker from GagasMedia publisher, Ms. Rani”

5. Remember your rundowns. As the MC, you are the one in charge of the time and sequence of events. The time spend of the event is in your hand to control. You are responsible for ensuring that events start and end on time. Here’s some points you need to be concern on time management of your event:

a. Reach the event venue before the first guest arrive so that logistical and technical matters, like microphone tests and the sound system, can be ironed out. Meet and discuss your concerns (if any) regarding anything that you think needs to be done. Arriving early will also give you time to settle down and observe and analyze the crowd to help you adapt your style. The event will move on smoothly. b. Understand your rundowns well. Tell the audience about the proceedings (starting times, speaker line-ups, presentation times, question times, refreshment breaks etc.) It also helps you to manage which time you’re allowed to disappear from the stage and have some times to help yourself with drinking water, toilet breaks, a brief discussion with next speaker or the organizer.

c. Keep your audience informed about the ceremony, and give the talent, speakers or featured individual time to prepare to go onstage.
d. Talk to the people responsible for the speeches ten minutes before they begin. Confirm they are ready and that the formalities of the night are about to begin. As master of ceremonies this allows them to have some time to compose themselves and if they need to have a toilet break in advance.

e. Make sure your speakers understand that they have a time frame for their remarks. When appropriate, do not walk far from the lectern. If you are standing close, they probably will keep their remarks brief..

f. Kindly remind them with simple gestures that their time for speech has reach the limit of time given by the organizer. Manage the time you spend from the very first opening to the very first speaker of the event and the next person who follows will have a much easier time saying their piece.

g. Shorten the script. If the meeting organizer gives you a script that is horribly long, make changes. Your job as MC is to ensure the event is not boring nor too quick. If the vibe of the event flops you will be blamed for the poor reviews, not the person back at the home office who wrote the words. You must be involved in creating a flexible script that has a good tempo or be able to make changes as you are in charge on stage.

Here’s some examples how MC keep their audience inform and attached to the rundowns of the event in solo or partners performance:

At a formal Graduation Ceremony
“All of the graduates are invited to come to the ceremony place. Please remain your cellphone and other gadgets in silent mode…
Procession. The head principal of National Islamic School is entering the ceremony place. Audiences, please stand…
Ladies and Gentlemen, all the guests and audiences, please remain standing while the School Choir sings the National Anthem…
Ladies and Gentlemen, all the guests and audience, you may now back to your seat…
The graduation ceremony of National Islamic School, Academic year 2011/2012, is now declared, open…
The Announcement and The Education Decree of National Graduation reading by Head Principal of National Islamic School…
Inauguration for the graduates and certificate giving ceremony. Graduates, please stand…
Graduates pledge declaration…
Graduates may sit back to their seat…

The graduation ceremony of National Islamic School, Academic year 2011/2012, is declared to be closed by Head Principal of National Islamic School, Mr. H. Rachmad Sudrajat…
Audiences, please stand while the Honorable Head Principal of National Islamic School leaving the place of ceremony… ”

At Seminar or Company Presentation Purpose
“Our first speakers will be talking about „The Relationship Between Author and Publisher‟ Ms. Tiffany, Chief Editor of News and Gags Publisher will start 30 minutes after lunch. Fellow audience, you may take your prepared lunchbox on the buffet right after the validation desk. Thank you.”

At Talent Show or Informal Event
“We will continue the show of our next talent, a bright young jazz dancer come away far from Rumania, Silvia Briannashova after the break, so you can help yourself to go to toilet, buy some popcorn or beverages on stands nearby the stage, and come back fast to gather again with me to watch her dance.”

6. Pay attention to your appearances. Both of audience and the sponsors will have their attentions on your outfit, behavior, and your words. It’s better for you to impress them with your performance to show that you are professional and increase the chance of they might ask you again to presenting on their next event. Here’s some do’s and don’ts you need to be concern:

a. Do’s

Dress appropriate, you don’t want to looks like a clown in black ties party or wearing torn jeans in formal education seminars. Prepare your proper outfit, and make sure they’re clean for the event a day or two before the event.

Stay positive. Even if something goes wrong or someone is out of line, the MC must stay up-beat.

b. Don’ts

Wearing too appealing outfit or too flashy accessories. It might be good to look sexy or draw audience interest on your features. But showing too much might show your dishonor the event.

Express your personal criticize aspects of your trip, the facility, city, etc. during your talk in the event. It’s clearly insulting.

Exhibit habitual behaviors – fidget, jingle coins, twirl hair etc. Eat, drink, smoke or spit during your time on the stage could insult your audience and ruin your performance as MC too.

7. Interact with the audience. You have strong influence to the crowds. Your appearance and your emotion are contagious. Keep your appearance and your emotion positive in sake of the event. Here’s some dos and don’ts to concern of: a. Dos

It is important to keep the speech short and simple to keep the audience’s interest and keep things moving at a reasonable pace.

Smile constantly. Smiling shows the crowd that you’re at ease and having a good time. It also make yourself appears more open and ready to interact with the crowds or audience.

Slow down with your words. If you talk too fast it can lead to stuttering and people hardly understand what you say. So slow down when you are talking.

Ask questions that people might answer. Try questions with “yes” or “no” answer especially when you’re facing younger crowds. It keeps them focused and limit their chance to get distracted. Here some example of questions commonly used in the crowds of audience:

At Seminar, Discussion or Company Presentation Purpose
“Our next speaker, is well-known for his book, a famous romantic semiautobiography novel titled „Habibie-Ainun‟ Do you know who is he?” “Thank you for the explanation, Professor. Now I think we all understand how rain happens, right?”

At Talent Show or Other Informal Event
“Are you ready for the next performance?”
“Do you want Agnes to be eliminated on the next round of this singing competition?”

Listen to speeches, show gratitude to the speaker for the explanations and pick up some interesting points that you can refer to – and attach to the next speech. That way you will appear professional, on track with the event and keep the audience on track with you. Here’s an example how to show your attentions on the topic the speaker talk about during the event:

At a formal Graduation Ceremony
“That is our School Principle, Professor Dr. Adi Suminandar, giving his speech and concern about our future as generation living in Globalization Era. Our next procession of the ceremony is speeches from Junior Student delegation for the Graduates seniors…”

At Seminar or Company Presentation Purpose
“Hopefully the explaination about last year project reminds us about the importance of standart safety gears availability for our field workers. We would welcome the opportunity to another project team to present a different concern of our next project.”

At Talent Show or Informal Event
“What a beautiful quotes of Hamlet our contestant, Marie have sing with her beautiful voice in her performance. Such a talent! Our next contestant said to be perform unusual kind of shaman magic right in front of you…”

A great way to introduce the theme is to tie it to some relevant humor or humorous situation. Try to laugh sometimes and crack a joke once in a while.

b. Don’ts

Get nasty and emotional about anything that might be going wrong along the event. The audience will resent you for it.

Read to your audience, when not asked to do so. Especially, when your audience are not three years old toddlers.

Run overtime. Talk too much or let your speakers talk too much. That’s why
you need to understand your rundowns. Messing up with the rundowns will show you’re not professional and lack of discipline.

Use profanity. (ex: slangs, bad language, strong language, foul language, swearing or cursing)

Use jargon. It’s better to translate any words used under specific field into common explanations, it also your way to educate your audience, than to force them to hear words they don’t understand.

Humor is important, but do not force it. If you are not a professional comedian, do not tell jokes. Nothing is worse at an event than seeing an amateur bomb a canned punch line.

Drag your audience to the stage and make them the central jokes of the event. That’s clearly insult your audience.

8. Be prepared. If someone does not show up, or if a waiter drops a tray of champagne filled tall glasses, be prepared on how you will handle the confusion, etc. Live events often have things that can be a distraction. The key to being a good MC is to keep control of crowd’s attentions to you no matter what happens. Here some expression you could use to apologize or lead your audience to understand and move on from the mischiefs: 

At a formal Graduation Ceremony
“Mistake are made by our sound system, Graduates and Principles may continue the ceremonial proses as our home pianist will taking place to continue.”

At Seminar or Company Presentation Purpose
“We regret to announce the late arrival of our next speaker. While we‟re waiting for him, I hope you don‟t mind for some give away from our sponsor. “

At Talent Show or Informal Event
“We are apologize that it looks like our next contestant need some more time to prepare herself. While she preparing her microphone, let‟s take a quick review of her previous performance and prices that will be given by our sponsors for the winner”

9. Have a prepared closing. Just like the opening ceremonies, you need to tie it together with a closing story or a call to action. Recap the highlights of the evening, and

challenge the audience in some way (even if it is to come back next year in annual event). If you have no closing ceremony then there is little to remember. Here’s some example of closing:

At a formal Graduation Ceremony
“The graduation ceremony of National Islamic School, Academic year 2011/2012, is declared to be closed by Head Principal of National Islamic School, Mr. H. Rachmad Sudrajat…
Audiences, please stand while the Honorable Head Principal of National Islamic School leaving the place of ceremony…
Ladies and Gentlemen, all the guests and audiences, you may now help yourself to the refreshment provided on the left wing of the podium or you may join social communal dance of the Graduates. Enjoy the performances we already set for your entertainment and have a good time.”

At Seminar or Company Presentation Purpose
“As we bring our Agricultural Issues Forum to a close, we once again thank you for allowing us to be here this evening and hope that this activity has given you a much clearer understanding of The Agricultural Issue which was presented .” “As we are getting closer to the end of this conference, I want to take a moment to tell what a privilege it has been to be the presenter of the ICN Steering Group Company Conference tonight. I am very amazed of the achievements of ICN Steering Group this year. This event could not have done without the help of so many of you, including the ICN Secretariat, the excellent team working with me, and of course, and the committed Steering Group members.

We have set the standard for the year ahead very high, and I look forward to witness how ICN Steering Group working together to meet the challenge of further years.
Thank you for your attentions, and I look forward to seeing you again next year, where the conference will be held in Marrakech. Good night.”

At Talent Show or International Event
“Robotics competitions are held in the United States and Japan annually. I believe that many of you will have the opportunity to represent Singapore in these

international competitions in the coming years. Exposure to international competitions will pit your skills against students of other nations, share their experiences and foster international relationships. Me and the staff of the Singapore Science Centre and the National Science Technology Board are pleased to have come together to co-organize this educational and exciting event. We also commend thanks the judges and other sponsors and supporting organizations that have made this competition possible. I look
forward to seeing all of you back here next year. You, the competitors, are our talent pool. Who will take our economy into the next lap . Thank you.”

“So The winner has been announced, the party will be held after this. We already witness the journey of a new star. It‟s the end of the show, it‟s time for me to thank you for stay with us, thank you for all your support, this is not the end, I‟ll hope I‟ll see you all again in the next competitions, next year by July, it‟s going to be the coolest summer of the year. Good bye for now”

10. Do rehearse. It makes a huge difference. You’ll sound and look better for a start. Taking the time to rehearse shows respect for yourself, the audience and the event. 11. Prepare some cue card if needed. Here’s some guides on making cue cards. You’ll need:

A packet of standard index cards, a selection of highlighters, (for example, yellow, pink, blue and green).

An easily-read pen. Use either blue or black ink.

Write ONE main heading or idea per card.

Make sure your idea are written clearly using larger than usual font (so you can read them easily)

Give plenty of plain space around each word or phrase to help them stand out.

Use bullet points or numbers to itemize the supporting ideas under the main heading

Write only on ONE side of the card.

Clearly numbered each card so that you know the order they come in and/or they may even be tied together. (Drill a hole through the left corner and tie with a loop of string so that the cards can be flipped.)

It could be color-coded to show your main idea, supporting ideas, examples and transitions or links.

Give you hint on when props are to be shown. For example: Main Idea One Supporting Idea – Example – Show slide 1

12. Study your lines. Usually people have lines before they do the actual thing. So study them so your mind won’t go blank during the show alone or together with your partner. Become presenter/MC cost you variant kind of skill on public speaking. To these kind of particular skills you need to practice and improve yourself through experiences. It’s never easy, but it will worth your time and effort to become one good presenter/MC. Many event may also bring some presenter/MC to open their way to achieve a better social life and reach their dreams.

Vocabulary/Glossary

At a formal Graduation Ceremony

Graduation, commencement, convocation : penamatan, pelulusan, wisuda. Inauguration : pelantikan, penetapan telah lulus atau purna siswa. Graduates : Para wisudawan atau lulusan
Declared to open : dinyatakan dibuka
Declared to close : dinyatakan ditutup
Remain standing : tetap berdiri
Have a seat : dipersilahkan duduk
National Anthem : Lagu Kebangsaan
The Education Decree of National Graduation : Surat Keputusan (SK) Pendidikan Nasional

At Seminar or Company Presentation Purpose

Active Learning : A learning principle that says participants learn more when they are actively involved in the process. Remember the saying “we learn more by doing”.

Agenda : A list, plan or outline of things to be done before, during and after the training. An agenda is the road map that will lead to the achievement of the learning objectives. Everyone needs a plan and wants to know where you are leading them.

Anecdote : A short story used to help illustrate a point.

Audio-Visual Aids : Training or educational materials directed at both the sense of hearing and the sense of sight. Materials that provide pictures and/or sounds to assist learning or teaching. Flip charts, overhead transparencies, graphical presentations, computer-based presentations, chalkboards, slide presentations, videos and films are just a few examples of audio-visual aids.

Brainstorming : A group method for collecting ideas and suggestions from the participants. This technique is used to problem solve and collect information by stimulating creative thinking through unrestrained and spontaneous participation in discussion.

Case Study : A technique where the participants are asked to investigate a situation or problem and report their findings, causes and/or solutions. Participants gather and organize relevant materials and report their findings.

Checklist : A list of relevant items to be considered when preparing and conducting a training program.

Competent (Competency) : Possessing sufficient or suitable skill, knowledge or experience to achieve a specific objective. For example: She is competent to supervise the carpet cleaning operation in our building.

Competency-Based Training : An educational process that focuses on specific core competencies that have been clearly defined.

Computer-Based Training (CBT) : Refers to learning that is conducted using a computer. This includes interactive CD-ROM, the internet and computer software. CBT uses the power of the computer by integrating sound, video, animation and text to allow the student to interact with the computer to learn and remember.

Conference : A group of people who get together to exchange information and ideas on a specific topic.

Constraints : These are the things that might hold the audience back from doing what you want them to do or from learning what you want them to learn. It is important to anticipate these constraints and be prepared to handle them.

Contract Learning : Also known as self-directed learning. It is a relatively new concept to trainers and learners. It allows the learner to select the topics or competencies they want to learn.

Core Competencies : Those things that are essential and “must” be learned for an individual to accomplish the primary objectives of their job. The central,

innermost or most essential part of what the trainee must know to do their job effectively.

Core Curriculum : A curriculum in which all or some of the subjects or courses are based on a central theme in order to correlate the subjects and the theme.

Course : The organized body of information or curriculum that will presented to the students.

Curriculum : The course of study given in a school, college, university or educational program.

Demographic Information : Things like the size of the audience, location of the presentation etc. may influence the effectiveness of the training.

Demonstration : A method for showing participants how to do a specific task or skill.

Discovery Learning : Students learn by doing and experiencing, rather than
relying only on the instructor.

Evaluation : Testing and comparing results.

Exercise : A structured experience in which the participants are involved.

Facilitator : A trainer who lets the group become responsible for the learning outcome. A facilitator helps the group learn by controlling the group process and allowing the group to work through problems and solutions together.

Feedback : Constructive information provided by the participants and/or the trainer.

Field Trip : A trip to a location outside the classroom to assist in learning more about a specific topic.

Fishbowl : A group process using a discussion group and an observer group.

Flip Chart : An easel with large sheets of paper for presenting or collecting written lists or ideas.

Games : Discovery exercises where participants learn by experience. The rules for games should be clearly defined for all participates to understand. Competition should be controlled so that all participants feel like winners at the end.

Handouts : A written summary of the presentation that is distributed to the audience before, during or after the presentation. Handouts will reinforce important information, summarize action items for the audience to follow up on and supply supporting data you don‟t want to clutter your visual aids.

Icebreaker : A quick game or exercise designed to get participants settled or mixing with each other.

Instructor : The person who teaches, trains or instructs an individual or a group of people.

Involving Question : A question asked to the audience to involve the group and learn what they are interested in learning about.

Learning : Knowledge acquired by systematic study in any field.

Lecture : A one-way communication from the lecturer to the group.

LCD Projector : Electronic device that projects a computer image onto a wall or screen. It connects directly to a computer (typically laptop computers) to provide a professional looking presentation.

Motivation : A learning principle that says participants learn best when they are motivated. The material must be meaningful and worthwhile to the participant not only to the trainer.

Multicultural : Mixed races, nationalities or cultures.

Multimedia : Information in different formats including text, graphics, sound, video and animation to support computer-based applications.

Multiple-Sense Learning : A learning principle that says that learning is far more effective if the participants use more than one of their five senses.

Needs : There are two kinds of needs when training a group: 1) What the group thinks they need, and 2) What the trainer thought the group needed. It is important to resolve any conflicts before beginning the training.

Networking : Getting to know other participants and learning from them.

Objective : A statement communicating the specific goals to be achieved.

Observer : Someone who watches a group process and gives feedback on it.

Overhead Projector : Electronic projector that projects overhead transparency images onto a wall or screen.

Overhead Transparency : Sheet of transparent film with information written on it. It is used with an overhead projector.

Participant : A person attending a training program or involved in any group process.

Piloting : Testing something before sending it to the target population. Questionnaires and examinations are normally piloted before they are used.

Quotation : Direct quotes from credible people or organizations to help
support your training concept.

Recency : A learning principle that tells us that the things that are learned last are those best remembered by the participants.

Reinforcement : Encouragement or praise given to participants to keep their interest or increase their motivation.

Relevant : A learning principle that tells us that all the training, information, training aids, case studies and other materials must be relevant and appropriate to the participant‟s needs if they are going to be effective.

Rhetorical Question : A question asked to the group with an obvious answer. This device is an excellent way to get the audience‟s attention.

Role-Playing : An acting out of specific situations in front of, or with, the group to demonstrate ways to handle specific situations or problems.

Self-Directed Learning : Participants take responsibility for their learning and learn-at-their-own-speed. Computer-based training is an excellent method for supporting this type of learning.

Seminar : Any meeting for exchanging information and holding discussions. Sometimes these are problem-solving sessions where the participants have similar needs or problems identified.

Session : Any single presentation that deals with one specific topic. It may last from a few minutes to a few days depending upon the subject.

Shocking Statement : This type of statement will help capture the audience‟s attention and elevate their interest in the subject.

Simulation : An exercise designed to create a real-life atmosphere.

Skill : A complex sequence of practical activities. A practical demonstration is essential when you are teaching a skill. Turning on a light, plugging in a vacuum cleaner, washing a window are examples of skills.

Standards : A rule or principle that is used as a basis for judgment. A road map that provides guidance and direction to lead us to an established objective or goal. Standards define the level of quality expected after an area or object has been cleaned. Standards represent the “measuring sticks” used in establishing productivity and performance guidelines.

Survey : A process of gathering information to determine whether or not there is a training need. They are often used to collect information related to a Training Needs Analysis.

Team Building : A training program designed to assist a group of people to work together as a team while they are learning.

Test : A way of determining a participant‟s level of knowledge, skill, expertise or behavior in a given area.

Trainer : The person or media that trains, instructs, teaches or informs an individual or a group of people.

Train : To make proficient by instruction and repeated practice, as in some art, profession or work. To discipline or instruct as in the performance of tasks. Designed to impart efficiency and proficiency. To prepare someone to accomplish an objective, task or job.

Training Aids : They are aids to learning and not a crutch for the instructor to lean on, or something that is used too much.

Training Need : The difference between what the employee can do now and what
they are required to do in order to carry out their job effectively and efficiently.

Training Needs Analysis : A training needs analysis is the method of determining if a training need exists and if it does, what training is required to fill the gap.

Values : Answers the question, what is important to the group? Different organizations have different value systems. Even different departments within an organization can have different values.

Video Clip : A short section of video to visually help the participant learn.

Visual Aids : Supportive visual information used to enhance learning. The purpose of visual aids is to arouse and maintain interest, simplify instruction, accelerate learning and improve aid retention.

Whiteboards : A smooth white-surfaced board that can be written on with a special whiteboard marker.

Workshop : Training program where the participants learn by doing and interacting.

Cite this Guide to Presenting

Guide to Presenting. (2016, Jul 23). Retrieved from https://graduateway.com/guide-to-presenting/

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