The purpose of this paper is to explain the impact of electronic technology versus face to face meetings in business meetings. Electronic technology has and will continue to change the way businesses have meetings. Businesses used to make employees sit at a long table and sit in uncomfortable chairs to have a meeting, but many companies have changed the way they do business meetings. The topic, electronic technology, was chosen because it is becoming the new future of companies.
Many businesses have so many employees within their company that all of them cannot attend business meetings, so electronic technology has helped companies let employees join meetings from their desks. Electronic technology makes meetings more enjoyable and pleasurable. Electronic technology, hopefully, will make people want to participate in meetings and not look at them as a downfall. Electronic technology, when used in business meetings, has advantages and disadvantages for each company. Advantages of Electronic Technology in Business Meetings
Businesses have to look at how electronic technology would benefit the company compared to having traditional business meetings. A big advantage they need to look at is if it is going to benefit their employees. Electronic meetings can be accessed from all over the world, as long as the employee has some type of technology, for example; if there is an employee who needs to attend a meeting and he is in China at the time, he can attend the meeting from a computer and not miss any information that is being presented to other employees.
Companies look at this advantage as a big part of their decision because there are so many companies who have employees that travel most of their time (Larson, 1991). Another advantage is that people speaking can be anonymous while speaking (Wasson, 2004). Some people do not like to present information to a whole group of people because they are worried that other employees will not like the information that is being said. The meeting’s materials, when used in electronic technology, is located in one place instead of many different locations, making it easier for people to access the information (SMART, 2004).
Another advantage companies might want to look at when using electronic technology is the cost of the meetings (Lehman, 2008). When companies use electronic meetings, the actual meeting time can be reduced by almost half the time, which reduces money. When companies have to meet with other companies in different countries, the travel that each person would have to do is very expensive, so this is when electronic technology is cost efficient and time efficient (Larson, 1991). People do not have to travel to have a traditional meeting, therefore; saving both companies money in the long run (Maciag, 2001).
Even though, electronic technology has many advantages, these types of meetings do have disadvantages also. Disadvantages of Electronic Technology in Business Meetings Although electronic technology has its advantages, it does have disadvantages. One main disadvantage of having electronic meetings is that when using electronic technology for meetings, it can lose visual facts about the meetings (Collier, 2010). Some people need to be reminded of what the meeting was about, therefore; making meetings completely electronic is very difficult (Collier, 2010).
Electronic meetings can be very hard to officiate because it is hard to make one person the main leader who makes sure the meeting stays on topic. When an electronic meeting is used for business meetings, people involved in the meeting may become disconnected over time because they are not spending time with one another. The social interaction is not possible when using electronic meetings, which could result in lack of participation with employees (Balle, 2001). A major disadvantage for companies using electronic technology for business meetings is a technical failure (Rogan, 1984).
A computer might not have a correct connection or the system might be down. The equipment that a company uses for electronic meetings could also have failure, which would result in a bad meeting (Balle, 2001). What is the impact of using electronic technology for business meetings? Impact of Electronic Technology The impact of electronic technology is that it is becoming more widely used around the world. One impact is that more people are attending business meetings because they do not have to attend meetings in person.
Another impact is that more people are staying home to do their work. Electronic meetings have also improved process structure for companies. For instance, they have improved the process of communication channels because people are not as afraid to say what they want to. In addition, they have also seen an improvement on tasks; they are more structured and supported by employees (Burdett, 2000). Gregory Maciag states, “We also have technologies that allow us to store presentations on the Internet that can be viewed by anyone at anytime.
This self-service approach to presentations helps to make even virtual meetings more productive” (Maciag, 2001). The information in this paper has discussed why electronic meetings are more effective and how they have had on impact on companies in the present, so what is the difference between electronic meetings and face to face meetings? Face to Face Meetings Traditional meetings, also known as face to face meetings, are meetings when everyone is in the same room discussing information that the company has provided for them.
Traditional meetings do have advantages when they are used. Employees that attend traditional meetings have information written or typed right in front of them, so they know what is going to be said. Another advantage of using traditional meetings is the social interaction between employees. When electronic technology is used for meetings, there is very little social interaction between employees (Rogan, 1984). When companies have traditional meetings, there is usually only one person that leads the meeting, which helps to keep the meeting on track (Balle, 2001).
Traditional meetings are effective when they are used, but electronic meetings are more effective in this day and age. Conclusion The paper written has discussed the impact of electronic meetings in companies. Electronic technology can be very effective when used in business meetings and employees prefer them over traditional meetings. Electronic technology used for business meetings have many advantages, like letting people attend a meeting that are not in the area, but have disadvantages, like the loss of social interaction between employees.
The world is coming to a place where technology is being used for almost everything and companies will continue to increase the use of electronic technology for meetings in the future.
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