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Logistics Information System

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Logistics Information System (LO-LIS) Release 4. 6C HELP. LOLIS Logistics Information System (LO-LIS) SAP AG Copyright © Copyright 2001 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft , WINDOWS , NT , EXCEL , Word , PowerPoint and SQL Server are registered trademarks of Microsoft Corporation.

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JAVA is a registered trademark of Sun Microsystems, Inc. JAVASCRIPT is a registered trademark of Sun Microsystems, Inc. , used under license for technology invented and implemented by Netscape. SAP, SAP Logo, R/2, RIVA, R/3, ABAP, SAP ArchiveLink, SAP Business Workflow, WebFlow, SAP EarlyWatch, BAPI, SAPPHIRE, Management Cockpit, mySAP. com Logo and mySAP. com are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other products mentioned are trademarks or registered trademarks of their respective companies. ® ® 2 April 2001 SAP AG Logistics Information System (LO-LIS) Icons Icon Meaning Caution Example Note Recommendation Syntax April 2001 3 Logistics Information System (LO-LIS) SAP AG Contents Logistics Information System (LO-LIS) SAP AG Logistics Information System (LO-LIS) Logistics Information System (LO-LIS) Logistics Information System (LO-LIS) April 2001 9 Logistics Information System (LO-LIS) Overview: Background for the Logistics Information System (LIS)

SAP AG Overview: Background for the Logistics Information System (LIS) The Logistics Information System (LIS) is made up of the following information systems: · · · · · · · · Sales Information System [Ext. ] Purchasing Information System [Ext. ] Inventory Controlling [Ext. ] Shop Floor Information System [Ext. ] Plant Maintenance Information System [Ext. ] Quality Management Information System [Ext. ] Retail Information System (RIS) [Ext. ] Transport Information System (TIS) [Ext. ] The information systems that belong to LIS have a modular structure, yet have a variety of techniques that allow you to evaluate data.

This type of structure also allows the individual information systems to retain their special features. The Logistics Information System allows you not only to evaluate actual data, but also to create planning data. The information systems provide an easy-to-use planning functions that are also supported by a forecasting function. As of Release 3. 0, the planning functionality of the information systems and the component Sales and Operations Planning (SOP) were combined and enhanced to make one central planning and forecasting tool.

For this reason, you will not find the planning documentation in this document, but rather in the document PP – Sales and Operation Planning. You can use the Logistics Data Warehouse in Customizing to design the Logistics Information System to meet your own requirements. This tool allows you to customize the setup of the data basis for your information system, to define the rules for updating the data and to generate the standard analyses for evaluating the data. The documentation for this tool can be found in the Implementation Guide for the Logistics Information System under “Data basis” and “Updating”.

The Early Warning System is integrated in all of the information systems and is based on the key figures of the information system. The Early Warning System supports the decision-making process by allowing you to target and monitor weak areas in logistics. It searches for exceptional situations and helps in the early detection and correction of undesirable situations. The Logistics Information Library is a further component of the Logistics Information System. The Logistics Information Library makes it possible to access key figures in LIS by using simple search strategies.

In addition, the Logistics Information Library allows you to catalog the key figures. The following illustration shows you an overview of the individual components of the Logistics Information System. 10 April 2001 SAP AG Logistics Information System (LO-LIS) Overview: Background for the Logistics Information System (LIS) Logistics Information System Sales Information System Shop Floor Information System Purchasing Information System Quality Management Information System Planning/Forecasting Early Warning System Logistics Information Library Inventory Controlling Plant Maintenance Information System April 2001 11

Logistics Information System (LO-LIS) Structure of the Documentation SAP AG Structure of the Documentation This section contains information about how to use the following (see also components of the Logistics Information System [Page 10]): · Information systems (Purchasing Information System, Sales Information System, Inventory Controlling, Shop Floor Information System, Plant Maintenance Information System, Quality Management Information System, Retail Information System) The information systems have a uniform, logical structure as well as uniform user guidance. They use a number of central techniques for evaluating data.

For this reason, they are described in one document. Special features of the information systems will then be noted in separate sections. Sales Information System (SIS) Refer to: Basic Structure and Concepts [Ext. ] Updating: Sales Information System [Ext. ] Standard analysis [Ext. ] Flexible Analysis [Ext. ] General Hierarchies [Page 228] Characteristics and Key Figures: Sales Information System [Ext. ] How Key Figures are Calculated: Sales Information System [Ext. ] Purchasing Information System (PURCHIS) Refer to: Basic Structure and Concepts [Ext. ] Updating: Purchasing Information System [Ext. Standard analysis [Ext. ] Flexible Analysis [Ext. ] General Hierarchies [Page 228] Characteristics and Key Figures: Purchasing Information System [Ext. ] How Key Figures are Calculated: Purchasing Information System [Ext. ] Inventory Controlling (INVCO) Refer to: Basic Structure and Concepts [Ext. ] Updating: Inventory Controlling [Ext. ] Standard analysis [Ext. ] Flexible Analysis [Ext. ] 12 April 2001 SAP AG Logistics Information System (LO-LIS) Structure of the Documentation General Hierarchies [Page 228] Inventory controlling: Document Evaluations [Ext. ] Characteristics and Key Figures: Inventory Controlling [Ext. How Key Figures are Calculated: Inventory Controlling [Ext. ] Shop Floor Information System Refer to: Basic Structure and Concepts [Ext. ] Updating: Shop Floor Information System [Ext. ] Standard analysis [Ext. ] General Hierarchies [Page 228] Flexible Analysis [Ext. ] Characteristics and Key Figures: Shop Floor Information System [Ext. ] How Key Figures are Calculated: Shop Floor Information System [Ext. ] Plant Maintenance Information System Refer to: Basic Structure and Concepts [Ext. ] Updating: Plant Maintenance Information System [Ext. ] Standard analysis [Ext. ] Flexible Analysis [Ext. General Hierarchies [Page 228] Plant Maintenance Information System: Additional Evaluation [Ext. ] Characteristics and Key Figures: Plant Maintenance Information System [Ext. ] How Key Figures are Calculated: Plant Maintenance Information System [Ext. ] Quality Management Information System Refer to: Basic Structure and Concepts [Ext. ] Updating: Quality Management Information System [Ext. ] Standard analysis [Ext. ] Flexible Analysis [Ext. ] General Hierarchies [Page 228] Characteristics and Key Figures: Quality Management Information System [Ext. ] How Key Figures are Calculated: Quality Management Information System [Ext. April 2001 13 Logistics Information System (LO-LIS) Structure of the Documentation SAP AG – Retail Information System Refer to: Retail Information System: Information Structures [Ext. ] Updating: Retail Information System [Ext. ] Standard Analysis: Retail Information System [Ext. ] Characteristics and Key Figures: Retail Information System [Ext. ] How Key Figures Are Calculated: Retail Information System [Ext. ] – Transport Information System Refer to: Information Structures: TIS [Ext. ] Updating: TIS [Ext. ] Standard Analysis: TIS [Ext. ] Characteristics and Key Figures [Ext. ] Note on Calculating Key Figures: TIS [Ext. The Early Warning System is integrated in all the information system menus and has its own menu option. You can find examples from all of the areas of logistics in the documentation. These examples can, however, easily be applied to other application areas of logistics. Refer to: Early Warning System [Ext. ] · Logistics Information Library The Logistics Information Library, like the Early Warning System, is also integrated in all of the information system menus and has its own menu option. Refer to: What is the Logistics Information Library (LIL)? [Ext. ] Searching and Retrieving Key Figures [Ext. ] Info sets [Ext. Integrating Key Figures in the LIL [Ext. ] Since the planning functionality of the information systems and the component Sales and Operation Planning (SOP) are combined into one central planning and forecasting tool, you will find the documentation on planning in the document PP Sales and Operation Planning [Ext. ] and not in this document. 14 April 2001 SAP AG Logistics Information System (LO-LIS) Structure of the Documentation The documentation for the component Logistics Data Warehouse can be found in the Implementation Guide for the Logistics Information System under “Data basis” and “Updating”.

April 2001 15 Logistics Information System (LO-LIS) Basic Structure and Concepts: Overview SAP AG Basic Structure and Concepts: Overview This section covers the basic structure and the conceptual background of the Logistics Information System. The Logistics Information System as a Component of the Open Information Warehouse [Page 31] Function of the Information Systems [Page 17] lnformation Structures [Page 22] Purchasing Information System: Information Structures [Ext. ] Sales Information System: Information Structures [Ext. ] Inventory Controlling: Information Structures [Ext. Shop Floor Information System: Information Structures [Ext. ] Plant Maintenance Information System: Information Structures [Ext. ] Quality Management Information System: Information Structures [Ext. ] Retail Information System: Information Structures [Ext. ] Transport Information System: Information Structures [Ext. ] Standard analysis [Page 28] Flexible Analysis [Page 34] Planning [Page 36] ALE [Page 37] Working With the Information System Menus [Page 19] 16 April 2001 SAP AG Logistics Information System (LO-LIS) Function of the Information Systems Function of the Information Systems

An information system uses informative key figures to aid the rapid detection of existing problem areas and analyze their origin. Business transactions that are often performed thousands of times in one day form the basis for these key figures. An information system therefore has to access aggregated data in order to gain a quick overview. The information systems in logistics are flexible tools for collecting, aggregating and analyzing data from the operative applications (Purchasing, Sales, Production, Inventory Controlling, Plant Maintenance, Quality Management/Inspection Processing).

They thus enable you to continually control target criteria and to react in time to exceptional situations. The function of the information systems is to allow you to view the information from your operative applications from any perspective you wish. You are free to define the level of detail in which the information is displayed. In the Logistics Information System, data can be analyzed either as a standard analysis or as a flexible analysis. Standard analyses are based on statistical data in the Logistics Information System, which is contained in “information structures”.

Important key figures are directly updated from the operative application to the information structures. Flexible analyses allow you to evaluate any SAP data structures and can be used for ad-hoc analyses. The comparison of planned and actual data plays a vital part in the decision-making process. For this reason, the information systems give you the option of entering planning data, in addition to retrieving and aggregating actual data. The integrated Early Warning System enables you to recognize exceptional situations at an early stage (for example, a positive trend in delivery times).

Undesirable situations can be detected and rectified in time. The Early Warning System also facilitates the selection of potential weak points (for example, you can select all of the materials with an order value higher than $5,000). The information systems in logistics can be used on a variety of levels in the decision-making process as a management, control, and planning instrument. Planning Control Logistics Information System (LIS) April 2001 17 Logistics Information System (LO-LIS) Function of the Information Systems SAP AG 18 April 2001 SAP AG Logistics Information System (LO-LIS) Working With the Information System Menus

Working With the Information System Menus Calling Up the Information System Menus You can reach the information system menus in a variety of ways: · Access via Logistics Controlling From the R/3 system menu, select: Logistics ® Logistics Controlling, following by the required information system, or Logistics ® Logistics Controlling ® Logistics Information System ® Standard Analyses, followed by the required information system and analysis, such as Sales and Distribution ® Customer. The latter path also allows you to access application 41 (General Logistics) and to selfdefined applications. Access Via the Respective Operative Application Purchasing Information System: From the SAP system menu, select: Logistics ® Materials Management ® Purchasing ® Outline Agreement ® Reporting ® Purchasing Information System Sales Information System: From the SAP system menu, select: Logistics ® Sales and Distribution ® Sales Information System Inventory Controlling (INVCO) From the SAP system menu, select: Logistics ® Materials Management ® Inventory Management ® Environment ® Inventory Controlling Shop Floor Information System From the SAP system menu, select: Logistics ® Production ® Production Control ® Control ® Information Systems ® Shop Floor Information System Plant Maintenance Information System From the SAP system menu, select: Logistics ® Plant Maintenance ® Information System Quality Management Information System April 2001 19 Logistics Information System (LO-LIS) Working With the Information System Menus SAP AG From the SAP system menu, select: Logistics ® Quality Management ® Information System The menu for the information systems is divided up as follows: Standard Analyses You select the option Standard analyses to perform and display standard analyses and to store user-specific settings.

You can also display standard analyses for user-defined information structures here. You will find further information on the functions in standard analyses in Standard Analysis [Ext. ] Flexible Analyses You select the option Flexible analyses to create and process evaluation structures, and to perform and define evaluations. You will find further information on the functions in flexible analyses in Flexible Analysis [Ext. ] Planning You can maintain planning data under this menu entry. As of Release 3. 0, the planning functionality of the information systems and the component Sales and Operations Planning (SOP) were combined and enhanced to make one central planning and forecasting tool.

You can find detailed information about the planning functions in the document Sales and Operation Planning (PP-SOP). Early Warning System The Early Warning System enables you to make decision-oriented selections and to check weak areas within Logistics. It is possible to search for exceptional situations, thus putting you in a position to detect and rectify potential problems in good time. You will find more information under Early Warning System [Ext. ]. Information Library The Logistics Information Library helps you to create, classify, and find key figures in the area of Logistics. You will find information on how to use the library under: What is the Logistics Information Library (LIL)? [Ext. ]. Environment

You can use Environment to branch from the respective application to important transactions that have already been documented in the remaining documents for the application. Under the menu path Current settings, you will find important Customizing transactions that are carried out regularly, as opposed to those that are performed in the implementation phase or only very rarely. You can find the documentation for these transactions in the Implementation Guide for the Logistics Information System. 20 April 2001 SAP AG Logistics Information System (LO-LIS) Working With the Information System Menus All the information systems in LIS contain an easy-to-use tool that allows you to create general hierarchies.

You can use this tool to create and change hierarchies for the LIS evaluations quickly and easily, and to tailor them to suit your individual organizational criteria. You can find the transactions for the hierarchy tool under the General hierarchy menu option. You will find information on the general hierarchies in General Hierarchies [Page 228]. April 2001 21 Logistics Information System (LO-LIS) lnformation Structures SAP AG lnformation Structures The information structures are files of special statistics data that constitute an important element of the information systems. They form data basis for the standard analyses. Even planning is based on the information structures. The most important information is updated to the information structures from the huge volume of data in the operative application.

Retail: purchase order, goods receipt, invoice receipt Sales and distribution: order, quotation Inventory Controlling: goods movement Production:release/confirmation of a production order Plant maintenance: creation of a notification, creation of a functional location Quality management information system: making a usage decision Transport information system: Routes, transport method, sending , transport legs , materials An information structure defines a group containing information that is used for the aggregation and subsequent evaluation of data from the operative application. The standard system provides information structures for every information system which include valid key figures for all of the analyses in the application area. Customizing allows you to create your own information structures, i. e. you can add your own enhancements to the information systems. Constructing an Information Structure An information structure combines three kinds of information: · · · Characteristics Key Figures Period unit (time reference) The following illustration shows you the structure of an information structure from the area of Sales and Distribution: 22 April 2001 SAP AG

Logistics Information System (LO-LIS) lnformation Structures Time Unit Characteristics Key figures 398 157 005 Week Purchasing group Vendor Marz Mo Di Mi Do Fr 11 Sa So Invoiced amount Net order value Number of Number of … orders deliveries Characteristics Characteristics are items of information that are suitable for aggregation (such as plant, material). Every characteristic has characteristic values. For example, the characteristic “material” might have the following characteristic values: · · Material: ball-bearing (represented as a text) Material 324567 (represented as a key) Key Figures Key figures are values with particular relevance to business.

Purchasing Information System: invoiced amount, net order value, number of deliveries Sales Information System: sales volume, incoming orders, returns, sales order value Inventory controlling: valuated stock receipts, average consumption, total consumption value, number of material movements Shop Floor Information System: order quantity, lead-time, queue time, execution time Plant Maintenance Information System: number of notifications, number of breakdowns, mean time to repair Quality Management Information System: total lots, mean quality score, lead-time Transport information system: Distance, sum, number, duration, volumes Key figures contain data that is read from the information structures, whereas characteristics act as the key to this process. Every key figures has its own values. April 2001 23 Logistics Information System (LO-LIS) lnformation Structures SAP AG The material 265-987 (characteristic value) has an acquisition value of $20,000 (key figure value). Period Units A period unit is assigned to every information structure. The values of the key figures in an information structure are cumulated at regular intervals for each characteristic in the information structure.

You can choose between day, week, month, and posting period. Standard Information Structures The information structures available for each information system in the standard system contain key figures that are linked together thematically for all of the relevant analyses in the respective application area. You can also use formulas to access key figures that are calculated when you carry out an analysis. The following sections describe the standard information structures of the individual information systems: Purchasing Information System: Information Structures [Ext. ] Sales Information System: Information Structures [Ext. ] Inventory Controlling: Information Structures [Ext. Shop Floor Information System: Information Structures [Ext. ] Plant Maintenance Information System: Information Structures [Ext. ] Quality Management Information System: Information Structures [Ext. ] Retail Information System: Information Structures [Ext. ] Transport Information System: Information Structures [Ext. ] Self-Defined Information Structures Self-defined information structures enable you to add your own enhancements to the information systems. You can combine information structures to suit your own needs as well as define your own rules for updating. You can make use of the entire functional range in LIS to create your own information structures.

You can use the standard analyses and the flexible analyses to evaluate the user-defined information structures and you can also create planning data for them. The functions for the user-defined information structures are found in Customizing under the Logistics Information System. The complete functionality can be found under the menu option Data Basis. You can find further information in the Implementation Guide. To call up the Implementation Guide, proceed as follows: 1. From the R/3 system menu, select Tools ® Hypertext ® Structure ® IMG A complete list of all of the available Implementation Guides will appear. 24 April 2001 SAP AG Logistics Information System (LO-LIS) lnformation Structures 2.

Place the cursor on Logistics General and select Edit ® Explode/hide. A list of all of the documents that are assigned to Logistics General will appear. 3. Place the cursor on Logistics Information System and select Edit ® Explode/hide. A list of all of the documents that are assigned to the Logistics Information System will appear. You will find the Implementation Guide you require under Logistics Data Warehouse ® Data Basis. Updating Statistical Data The updating of statistical data can take place as an U1-update (update with delayed start) or a U2 update (statistical update). With Release 4. 6C you can also use V3 updating (user-defined period of time).

For every standard information structure, you can define the type of updating and the frequency with which the statistical data should be cumulated (on a daily, weekly, or monthly basis, or at posting period intervals). You do this using the Logistics Information System Configuration menu (see also Updating [Page 243] ). You can improve the monitoring of the update process with the help of a user-specific list known as the update log. This shows details of the last event to be affected by statistics updating (see also Update Control [Ext. ] ). April 2001 25 Logistics Information System (LO-LIS) Variant Configuration: Information Structures SAP AG Variant Configuration: Information Structures

Five information structures are available in the standard system, whereby two information structures for analysis (S128, S138) are based on three basis information structures (S126, S127, S137). As of Release 4. 5A, the variant configuration function enables you to configure both individual characteristics, as well as characteristics combinations. Variant analysis was rearranged in this way, and now occurs as a standard function in the information structure S138. This enables you to perform characteristics planning for combinations of characteristics in information structure S138. · In order to evaluate analysis information structure S138, the data must be updated as follows: a. The data is written to the basis information structure S137 from the basis information structure S126 using method V003 in Copy Management. b.

Use Copy Management without a method to write the data from basis information structure S137 to analysis information structure S138. The system performs a standard analysis in the variant analysis function of the Sales and Distribution System analysis menu or with report RMCV1300 on the information structure S138. You can still evaluate the analysis information structure S128. · Update the data for S128 as follows: a. The data is written to basis information structure S127 from basis information structure S126 using method V001 in Copy Management. b. Use Copy Management without a method to write the data from basis information structure S127 to analysis information structure S128.

The system performs the analysis on the information structure S128 using report RMCV0700 instead of the variant analysis function from the Sales and Distribution System analysis menu. For further information on this topic, refer to: Prerequisites for Using S138 [Ext. ] Creating Basis Information Structures S126, S127 and S137 [Ext. ] Creation of Analysis Information Structures S128 and S138 [Ext. ] 26 April 2001 SAP AG Logistics Information System (LO-LIS) Updating – Overview Updating – Overview Data analysis in the information systems is based on the statistical data that is updated from the operative application to the information structures. This section deals with the basics for updating data in the individual information systems.

You can find detailed information about updating (Logistics Data Warehouse, updating check, updating control) and about data collection (Copy Management, etc. ) in the Implementation Guide for the Logistics Information System. Archiving [Page 38] Updating: Purchasing Information System [Ext. ] Updating: Sales Information System [Ext. ] Updating: Inventory Controlling [Ext. ] Updating: Shop Floor Information System [Ext. ] Updating: Plant Maintenance Information System [Ext. ] Updating: Quality Management Information System [Ext. ] Updating: Transport Information System [Ext. ] Updating: Retail Information System [Ext. ] April 2001 27 Logistics Information System (LO-LIS) Standard Analyses SAP AG Standard Analyses Standard analyses offer a wide range of possibilities for analyzing data.

The standard analysis provides you with a whole spectrum of functions which enable you to target specific data for detailed analyses. The information structures provide the data basis for the standard analyses. You can find out which standard analyses are available in the individual information systems in Standard Analyses of the Information Systems [Page 51]. In each standard analysis you can specify the range of the data to be analyzed by using various selection options. You can either predefine the key figures that you want to analyze or choose them interactively during the analysis itself. Evaluation Functions A drill-down function allows you to vary the level of detail in which the information is displayed.

You can specify the sequence in which the levels of information are displayed or you can follow the predefined analysis path, known as a standard drill-down sequence. At each level, you can carry out a wide range of additional functions, including cumulative frequency curves, ABC analysis, correlation, classification, dual classification, and ranking lists. All results can be displayed in the form of graphics. In the Shop Floor Information System, you can also use a Gantt diagram and an input-output diagram. Selection Versions The data selected for a standard analysis can be saved in the form of a selection version, and can be called up again at a later stage. You can thus carry out data selection in the background at any time. Selection versions lso enable you to predefine the way in which you view the data. You can find a description of the numerous possibilities offered by selection versions in Selection Versions [Page 52] 28 April 2001 SAP AG Logistics Information System (LO-LIS) Standard Analysis: Characteristics and Key Figures Overview Standard Analysis: Characteristics and Key Figures Overview The following lists and tables supplies you with a detailed listing of the characteristics and key figures for all of the standard analyses of each of the individual information systems. Characteristics and Key Figures: Purchasing Information System [Ext. ] Characteristics and Key Figures: Sales Information System [Ext. Characteristics and Key Figures: Inventory Controlling [Ext. ] Characteristics and Key Figures: Shop Floor Information System [Ext. ] Characteristics and Key Figures: Plant Maintenance Information System [Ext. ] Characteristics and Key Figures: Quality Management Information System [Ext. ] Characteristics and Key Figures: Retail Information System [Ext. ] Characteristics and Key Figures: Transport Information System [Ext. ] April 2001 29 Logistics Information System (LO-LIS) How the Key Figures are Calculated: Overview SAP AG How the Key Figures are Calculated: Overview Each information system will have a section on how to calculate the key figures.

The key figures have been divided into groups. Information on the key figures is also available via the F1 Help key, directly in the system. You can call up the F1 Help in the standard analyses in all of the key figures in the initial or drill-down lists. The F1 Help for key figures can also be called up in the dialog boxes “All key figures” or “Select key figures” for every key figure. How Key Figures are Calculated: Purchasing Information System [Ext. ] How Key Figures are Calculated: Sales Information System [Ext. ] How Key Figures are Calculated: Inventory Controlling [Ext. ] How Key Figures are Calculated: Shop Floor Information System [Ext. How Key Figures are Calculated: Plant Maintenance Information System [Ext. ] How Key Figures are Calculated: Quality Management Information System [Ext. ] How Key Figures Are Calculated: Retail Information System [Ext. ] Note on Calculating Key Figures: transport information system [Ext. ] 30 April 2001 SAP AG Logistics Information System (LO-LIS) The Logistics Information System as a Component of the Open Information Warehouse The Logistics Information System as a Component of the Open Information Warehouse lnformationsstrukturen The SAP Open Information Warehouse On an application level, the LIS is a component of the SAP Open Information Warehouse.

Also belonging to this application level are the Finance Information System (FIS) and the Human Resources Information System (HRIS). The Executive Information System (EIS) is also included on a cross-application level. EIS Results Employee Total order value Invoiced sales Business Intelligence Executive Information S t Orders Stocks LIS CIS Invoiced sales 1488 _ _ _ 1984 R1 . . . P4 ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ FIS Employees PIS Calculation Time SAP Open Information Warehouse Information systems external applications R/3 R/3 R/2 System 1 (R/3) System 2 (Mix) System 3 (R/2) external data operative systems The aim of the Open Information Warehouse is to integrate the data of various information systems.

All important information within a company is transparent and easily accessible for decision-makers. The user can select various views and aggregation levels for the data. In the Open Information Warehouse, important information is stored in separate databases parallel to the operative systems (Purchasing, Inventory Controlling, Shop Floor, Sales, etc. ). Data from the operative systems is thus converted into informative key figures that aid the decision-making process. In this way, the business processes of the operative systems (for example, goods receipt, purchase order, order, billing document, notification) form the data basis for the Open Information Warehouse.

The Information Warehouse supports the analysis of data and provides easy-to-use and informative reporting techniques, which extend to the graphically supported presentation of data. April 2001 31 Logistics Information System (LO-LIS) SAP AG The Logistics Information System as a Component of the Open Information Warehouse You can find more information on the Open Information Warehouse in the document CA Open Information Warehouse. The LIS as a Component of the Open Information Warehouse The following section describes the Logistics Information System and its concept as part of the Open Information Warehouse in more detail. OLAP Analyzing Tools Online Analytic Processing Data Warehouse Aggregated I f ti external data Sales Materials Management Finance Production Planning OLTP Online Transaction Processing

In accordance with the Open Information Warehouse concept described above, the information systems in LIS are continually supplied with data from the operative applications (Sales, Purchasing, Production, Plant Maintenance, etc. ). This level is also described as OLTP (Online Transaction Processing). Above the OLTP level is the Logistics Data Warehouse. When a business transaction is carried out in the operative application, important information is updated to the LIS statistical data basis. This first creates a quantitative reduction in the volume of data due to the periodic updating process and, secondly this causes the information to be reduced qualitatively down to the statistically-relevant parts.

The Data Warehouse is supplied with the operative data from the OLTP level. This data flows into the information structures and forms the data basis of LIS. Both LIS and the standard SAP System provide lnformation Structures [Page 22], and make it possible for you to compile information structures yourself and define the rules for updating them. User-defined information structures thus enable you to add individual enhancements to the LIS information systems. 32 April 2001 SAP AG Logistics Information System (LO-LIS) The Logistics Information System as a Component of the Open Information Warehouse Easy-to-use analysis and reporting tools for evaluating data are available at OLAP level (Online Analytic Processing).

These reporting tools include: · · · · · Standard Analyses [Page 28] with a variety of options for editing lists and graphically presenting the results Flexible Analyses [Page 34] with the option of defining your own list layouts and formulas Flexible Planning [Page 36] with individual planning tables that can be illustrated, various planning methods, distribution functions, forecasting support and interactive graphics The Early Warning System [Ext. ], which facilitates the search for weak points and exceptional situations the Logistics Information Library, which enables you to easily access key figures in LIS by using simple search strategies and helps you to catalog key figures (for more information on the Logistics Information Library, see Logistics Information Library [Ext. ]. April 2001 33 Logistics Information System (LO-LIS) Flexible Analyses SAP AG Flexible Analyses

Flexible analyses allow you to can tailor the way in which key figures are combined and aggregated. This means that it is possible to both provide administrators with detailed information and management with aggregated information. Flexible analyses enable easy access to the Report Writer, a user-friendly tool with which you can create reports for various analyses. The Report Writer is integrated in other SAP applications, such as Extended General Ledger and Cost Center Accounting. Evaluation structures form the interface to the Report Writer. Evaluation structures consist of characteristics and key figures and are easy to construct. An evaluation structure with the same name exists for each information structure in the standard system.

Even the self-defined information structures created in Customizing can be evaluated via the flexible analyses. Evaluations You can create an evaluation on the basis of the evaluation structure. To define an evaluation, all you need to do is select the characteristics and key figures you require (pick-up technique). The following illustration demonstrates this using an example from the Purchasing Information System. 398 Characteristics Vendor Material Month “Pick up” technique Key Figures Net order value 157 005 Number of order items March 1993 Net order value Total Smith, Inc. Printer 6512 Computer H217 Jones, Inc. Laser printer Personalcomputer $ $ $ $ $ April 1993

Net order value $ 240,000 $ 100,000 $ $ $ $ 40,000 60,000 Number of order items 75 26 16 10 49 4 45 Number of order items 66 24 16 8 42 2 40 200,000 90,000 40,000 50,000 $ 110,000 $ 60,000 50,000 $ 140,000 75,000 65,000 One of the especially useful features here is that you have the option of tailoring the layout of your report to suit your particular requirements. You can also define extra key figures for the 34 April 2001 SAP AG Logistics Information System (LO-LIS) Flexible Analyses reports, which are derived from existing key figures by means of calculation formulas. You can thereby multiply the key figures or divide one key figure by another.

You can also present the data in the list graphically. April 2001 35 Logistics Information System (LO-LIS) Planning SAP AG Planning As well as allowing you to analyze actual data, the information systems in Logistics allow you to create planning data. This planning data can be used later on in the standard analyses in planned/actual comparisons. The planning function in the information systems is based on the standard information structures. That is, it is possible to plan the information structures that are available in the standard system, as well as self-defined info structures. For more information on the planning functionality, see Sales and Operations Planning (SOP) [Ext. and Planning System [Ext. ]. In addition to the planning of open to buy, you can also use the Merchandise and Assortment Planning application component in Logistics. This component supports planning and reporting for your business activities in the area of merchandise and assortment as an overall process. This enables you to perform both value and quantity-based planning. Planning may be performed at any hierarchy level, for example, purchasing organization, store group, or merchandise category. For example, you define your strategic objectives at a higher level, and define them in more detail at the level of assortment grades, price bands, or even articles.

In this way, you can compare the planning versions created and use these to come up with a final planning version. Planning is used to define important key figures, such as sales, gross margin and stock, as well as the width and depth of the assortment for a future period, for example, a season. Comparing planned, actual, and historical data allows the optimum planning of future business developments. Depending on your requirements, you can define the planning process flow and the structure of the planning hierarchy, and select the key figures that are to be planned. The Merchandise and Assortment Planning component was first developed for Release 4. 6A, and is intended to replace the OTB.

However, the existing planning function (Release status: 4. 5B) will remain in SAP Retail for the time being. Further development of the existing planning function is not planned. For more information on merchandise and assortment planning, see Merchandise and Assortment Planning [Ext. ]. 36 April 2001 SAP AG Logistics Information System (LO-LIS) ALE ALE It is possible to use ALE (Application Link Enabling) in the following information systems: · · · Purchasing Information System Sales Information System Inventory Controlling Even the planning functionality supports the ALE concept (for further information refer to the Implementation Guide and to the WinHelp document Sales and Operations Planning).

ALE enables the exchange of data between one central and several local distributed applications, which run on different computers that are networked to one another. ALE allows you to store data in distributed systems. This means that you can divide up the data in accordance with the organization structure of your company. This makes a variety of distribution scenarios possible. For example, the information system can run on a central R/3 system and the operative application on decentralized R/3 systems, whose data flow into the central information system. Also possible are decentralized information systems, whose data flow into a central information system.

In this way ALE enables you to represent the organizational structures of your business and also allows you to use different Release levels on the central and local systems. A reference model shows how the applications (for example, Purchasing Information System and Purchasing/Inventory Management) exchange data with one another. In the customer distribution model, you can predefine the distribution you require. The following example illustrates the processes in the area of Purchasing: If a purchase order is saved, the customer distribution model is automatically scanned for possible message receivers for the event ‘purchase order’. If message receivers exist, an interface, which is known as the ‘IDoc interface’, is called up in Purchasing. An IDoc (structured message) is created.

The IDoc is passed on to the distribution. The distribution causes message to be sent to the systems designated by the customer distribution model. You can find more information about ALE and maintaining the customer distribution model in the WinHelp documents, or the ALE Implementation Guide and the Implementation Guide for the Logistics Information System (Menu path: Logistics Data Warehouse ® Data Basis ® Tools ® Distribution of Statistical Data. April 2001 37 Logistics Information System (LO-LIS) Archiving SAP AG Archiving In the Logistics Information System, archiving consists of archiving statistical data and archiving selection versions from the standard analyses.

For more information about archiving go to Cross-Application Components under: Application Data Archiving ® LO – Logistics General ® Logistics Information System (LO-LIS) or CA Application Data Archiving ® LO – Logistics General ® Logistics Information System (LO-LIS) 38 April 2001 SAP AG Logistics Information System (LO-LIS) Standard Analyses Standard Analyses Basics Basics [Page 41] Standard Analyses of the Information Systems [Page 51] Working with the Standard Analyses Performing Standard Analyses [Page 44] Selection Versions [Page 52] Drilldown Function [Page 64] Choosing Key Figures for the Results Lists [Page 83] Analysis Functions April 2001 39

Logistics Information System (LO-LIS) Standard Analyses Switching to Another Information Structure [Page 84] Sorting Lists [Page 88] Creating Ranking Lists [Page 89] Graphics [Page 91] Time Series Graphics [Page 92] Portfolio Graphics [Page 93] Cumulative Frequency Curve [Page 94] Correlation Curve [Page 98] ABC Analysis [Page 101] Classification [Page 113] Dual Classification [Page 119] Planned/Actual Comparison [Page 126] Previous Year Comparison [Page 129] Comparing Two Key Figures [Page 131] Shop Floor Information System: Gantt Diagram [Ext. ] Shop Floor Information System: Input/Output Diagram [Ext. ] Inventory Controlling: Detailed Information [Ext. ] SAP AG General Functions Interactive Settings [Page 134] Additional Information [Page 146] Searching By Letter or Number Combinations [Page 156] Printing a List [Page 157] Downloading Lists to a PC File [Page 158] Transferring Data to XXL [Page 159] Sending Lists [Page 161] User-Specific Settings [Ext. ] 40 April 2001 SAP AG Logistics Information System (LO-LIS) Standard Analyses April 2001 41 Logistics Information System (LO-LIS) Basics SAP AG Basics

The data basis for the standard analyses is provided by special statistics files, known as the information structures. The most important data is updated from the operative application to the information structures. This is illustrated in the following diagram. Documents Update Planning data Standard information structures Standard analyses An information structure defines a group containing information that is used for the aggregation and subsequent evaluation of data from the operative application. You can find information about which standard analyses are available in the individual information systems in Standard Analyses of the Information Systems [Page 51]. List Types: Initial Lists and Drilldown Lists

You can view the following types of lists in a standard analysis: · Initial list The initial list provides an overview of the characteristic values for the key figures, in accordance with the selection criteria you make beforehand. 42 April 2001 SAP AG Logistics Information System (LO-LIS) Basics · Drilldown list A drilldown list shows a particular characteristic value, for instance, in detail. There are several drilldown options, depending upon the analysis selected. Initial list Drilling down Additional Information Functions ABC analaysis Classification Dual classification Planed/actual comparisons Total curves Correlation Master data Documents Drilling down Drill-down list

Drill-down list . . . Drilldown Function The drilldown function allows you view the data that is shown in the list in more detail, and thus vary the level of detail. A drilldown can be based on two criteria: · With regard to a characteristic (for example, material, material group, vendor, period) (refer to Characteristic Drilldown [Page 65]) Examples: Characteristic Drilldown [Page 67] · with regard to an existing hierarchy (refer to Hierarchy Drilldown [Page 70] ) The functionality of the hierarchy drilldown is not yet available in Inventory Controlling and the Plant Maintenance Information System. Further information can be found in the Release Infos.

The following hierarchies are available in the individual information systems: Purchasing Information System: Vendor class, material class, product group Sales Information System: Customer class, material class, customer hierarchy, product group Shop Floor Information System: Work center hierarchy, material class, product group Quality Management Information System: Vendor class, customer class, customer hierarchy, material class Examples: Hierarchy Drilldown [Page 74] You also have General Hierarchies [Page 228] as drilldown criteria. April 2001 43 Logistics Information System (LO-LIS) Basics Both types of drilldown can be used in combination with one another. SAP AG Additional Functions for Editing Lists

A variety of additional functions are available for all list levels that are created by a drilldown: · · · · · · · · · · · · · Cumulative frequency curve Correlation ABC analysis Dual classification Classification Ranking list Sorting Lists Planned/actual comparison (not in the Shop Floor Information System) Previous year comparison Comparison of two key figures Currency conversion Data transfer to XXL Saving data in a PC file You can illustrate all of these results graphically. In the standard analyses ‘event’ and ‘production order’ in the Shop Floor Information System, you can call up a Gantt diagram and an input/output diagram. You can also access master data and document information from the respective operative application.

Return to: Standard analysis [Page 39] 44 April 2001 SAP AG Logistics Information System (LO-LIS) Performing Standard Analyses Performing Standard Analyses This topic explains how you can create a standard analysis and how you can define the scope of the data shown in the results lists. The same user interface is provided for all standard analyses of the information systems. The data selected for a standard analysis can be saved in the form of a selection version, and can be called up again at a later stage. You can thus carry out data selection in the background at any time. Selection versions also enable you to predefine the way in which you view the data.

You can read about the wide range of options offered by the selection versions [Page 52] in If you are in a standard analysis and would like to save the data as a selection version, you can do this from the standard analysis. This procedure can be found in Saving the Standard Analysis [Page 50]. You can also perform the selection of data for a standard analysis from the selection screen as a background job. If you want to speed up the process of selecting large quantities of data, it is advisable to read to the data from a selection version that has already been generated in the background. Information about this can be found under Execute Data Selection in the Background [Page 63].

To execute a standard analysis, proceed as follows: 1. From the information systems menu, select the respective analysis that you require. The selection screen appears for the analysis you require. In order to execute standard analysis for defined information structures (see also lnformation Structures [Page 22]) do the following: Select in the menu Standard analyses ® Self-def. analysis. You see a dialog box with the self-defined information structures. Position the cursor on the information structure and press Enter, or double-click on the desired infostructure. The selection screen appears. 2. You can influence the scope of the data to be analyzed by specifying selection criteria.

The following selection criteria and parameters are available: – Characteristics The characteristics which are offered as selection criteria from the information structure are those on which the selected analysis is based. Distinction using General Hierarchies Another selection screen is available in each standard analysis within the function All selections. In this selection screen you can use hierarchies for selection criteria. Up until now the hierarchies of the type General hierarchies were supported. The are different types to choose from: April 2001 45 Logistics Information System (LO-LIS) Performing Standard Analyses i. ii. Selection of characteristics values with hierarchies Distinction using hierarchies SAP AG

You can use the first enhancement with hierarchies as selection criteria for characteristics and enter the period to analyze. This characteristic values selection simplifies entering characteristic values from the hierarchies into the selection screen. i. Characteristic Values Selection You can use this function as selections criteria for characteristics and the period to analyze using hierarchies that you enter in the selection screen. Select the function Selection using hierarchies and a window appears that contains the possible hierarchies for selection. When no characteristics or periods to analyze are available the function is inactive. After selection the hierarchies appear as a tree structure in another window.

Now you can select individual partial tress or trees as required. After finishing selection the selected characteristics are entered in the selection screen. You can use certain hierarchies as selection criteria by simply confirming to overwrite the existing ones. ii. Distinction using hierarchies This function does not allow characteristic values to be written directly into the selection screen rather only as a partial tree of a hierarchy or a complete hierarchy in the selection screen as a distinction. After selection the hierarchies appear as a tree structure in another window. Here you can select a partial tree or now that is entered as a hierarchy node in the selection screen.

If there is already a characteristic in the selection criteria you can overwrite them with a simple confirmation. When a hierarchy node is selected the entry fields for the characteristic are not entered to avoid that further manual distinctions are made. The parts belonging to the selected partial tree of the hierarchy are only added after the start of the analysis and serve as selection criteria for characteristic that relate to the hierarchy. When a hierarchy in the SAP System changes the changes are activated when selection is done. – Further Selection Criteria The LIS allows you to also use key figures as selection and drilldown parameters.

If a standard analysis is based on an information structure that also uses key figures as selection and drilldown parameters, then you will see additional selection criteria for a selection via key figures on the selection screen of the standard analysis. This functionality can be used for the following types of key figures: date, numc (numerical character), character or time. If you use key figures as selection and drilldown criteria, you then have the option of obtaining additional information about the characteristics of the information structure while in the standard analyses. For example, you can use this option to evaluate data that reflects the latest status relating to a to a key figure (last movement of a material, last person to change an order, etc. ). 46 April 2001

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Logistics Information System. (2016, Oct 13). Retrieved from https://graduateway.com/logistics-information-system/

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