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Physical Inventory Observation Checklist

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This checklist covers information obtained and audit techniques usually employed during a physical inventory observation, including tests of perpetual inventory records. The checklist is not an exhaustive list of considerations for all observations. It is supplemented by additional procedures whenever appropriate. Some questions may be inappropriate for some observations.

Questions that do not apply should be designated N/A (not applicTABLE). A “no” answer is explained in the margin or in an attachment referenced to the related question. A checklist is prepared by each FRESH representative responsible for a location or department and is completed before leaving the inventory location.

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This checklist can be used in lieu of a physical inventory observation memorandum.

General Description of Inventory (indicate those that apply) Types of Inventory: Raw materials WIPE If noshed goods Other Special Categories Of Inventory (obtain particulars for audit follow-up): In-plant? goods billed not shipped goods received not billed inventory held for others consignments in Off-plant? goods at outside location goods in transit to customers or from vendors consignments out Special Classes of Inventory: Obsolete Excess supply Damaged Overrun NSA Engineering models Special order Give particulars for any classes listed above:

Yes No Explanation Inventory Instructions (1 ) Were adequate written instructions prepared covering each phase of the physical inventory procedures? (Describe deficiencies noted, if any.

) Obtain a copy of the instructions for the working papers and consider the following in evaluating their adequacy: (a) Names of persons drafting and approving instructions. (b) Dates and times of inventory taking. (c) Names of persons responsible for super-vision inventory taking. (d) Plans for arranging and segregating inventory, including precautions taken to clear work-in-process to cutoff points. E) Provisions for control of receiving and hipping during inventory taking period and, if plant is not shut down, provisions for handling inventory movements. (f) Instructions for recording description of items and how quantities are to be determined (e. G. , count, weight, or other measurement). (g) Instructions for identifying obsolete, damaged, and slow-moving items. (h) Instructions for use of inventory tags or count sheets (including their distribution, collection, and control). (I) Plans for determining quantities at outside locations. J) Instructions for review and approval of inventory by department heads or other supervisory personnel. K) Method for transcribing original counts to final inventory sheets or summaries. NO (2) Did the Company’s personnel follow the inventory instructions? (3) Were inventory items arranged in an orderly manner prior to the inventory to facilitate the counting? (4) Were types, special categories, and special classes of inventory properly segregated to facilitate proper inclusion/exclusion from the physical count? (5) Were inventory crews adequately supervised?

Company Counting Procedures (6) Were inventory crews assigned to count material for which they normally are responsible? If not, were the crews familiar with the inventory? 7) Did the counters proceed in a systematic and orderly manner? (8) Were inventory crews denied reference to perpetual records during the counting? Will someone subsequently compare counts to the perpetual records and investigate differences? (9) Were counts checked or inventory items recounted by persons other than those making original counts? Were they denied reference to the original counts? 10) Were all quantities determined by actual physical count? (If not, describe method used for estimating quantities. ) (11) If work-in-process inventory is significant, indicate how the percentage f completion was determined and how labor and overhead will be applied. (12) If part of the inventory was pronounced, were subsequent receipts and withdrawals indicated on the tags, or effectively controlled by other procedures? (13) Were purebred inventory tags used and accounted for? (If tags were not used, describe method used, including the procedures used to assure that all inventory items were counted. (14) Are the counts, as recorded, the final quantities that are to be used in the inventory listings? (If not, explain the nature of anticipated changes for subsequent shipments, receipts, etc. Cutoff Procedures (15) Did client procedures include accumulation of cut-off information? (16) Was production suspended during inventory taking? (If not, describe the procedures used to control the movement of materials. ) (17) Were shipping and receiving operations suspended during the inventory taking? (If not, describe procedures employed to assure an accurate cut-off. (18) Were the items in the shipping and receiving areas(s) properly segregated between items to be inventoried and those not to be inventoried? (19) If the Company has more than one inventory location, describe the reoccurred to account for interplant receiving and shipping during the inventory period. Obsolescence and Safeguarding (20) Briefly describe the Company’s procedure for identifying obsolete and slow-moving items. (21) Briefly describe deficiencies noted (if any) in the Company’s physical safeguards over inventory items.

Test Count Procedures (22) Were counting and recording procedures actually observed? (23) Were independent test counts made and listed in the working papers (e. G. , using FRESH 082/5/2003 Form (E Form 0209))? (24) Were test counts made other than those listed? Note: The primary purpose for making test counts is to verify the accuracy of client quantities and descriptions; the primary purposes of recording test counts are to control quantities used in pricing the physical inventory and to document exceptions.

Thus it is not necessary to record all test counts made. (25) Were errors located as a result of such tests corrected? If numerous errors were noted, did the Company’s personnel recount the area(s) involved? Did we subsequently review the area(s) recounted for final clearance? (26) Were tests made to assure proper recording of inventory description, stage of completion, and unit of measure? 27) Was a review made to ascertain that all items had been tagged or otherwise accounted for? (Briefly describe our procedures if the Company did not use tags. (28) If inventory count sheets were used, have we selected some of our test counts from the floor and some from the count sheets? (29) If sizTABLE quantities of sealed packaged materials were on hand, were they vendor packaged? If the Company packaged, did we test some packages (at least for the more valuTABLE items)? (30) If all or part of our observation represents a test of the Company’s perpetual records, briefly describe the procedures and controls that assure he reliability of these records and complete the following: (a) Have we selected some of our test counts from the floor and some from the perpetual records? B) Were all of our test counts reconciled to the perpetual records? If not, is there sufficient information in our working papers to enTABLE this to be done at a later date? (c) Have we reviewed the perpetual records and investigated large quantity adjustments? (d) Has the cut-off information listed herein been traced to proper recording in the perpetual records? (31) Has our observation covered all inventory for which this location is responsible? If not, comment on items held at outside locations and estimated amounts thereof, including consignments. (32) Describe our procedures to assure that inventory items are not added subsequent to our observation procedures (e. G. , obtain a list of the inventory tag numbers used, obtain a copy of the inventory count sheets, or list the number of line items on each count sheet). (33) Have we discussed obsolescence, slow-moving, and unsolvTABLE items with the Company’s production employees? (34) Have we listed all significant items of obsolete or slow-moving inventory noted during our observation (including name(s) or employee(s) tit whom the items were discussed)?

Compilation Information (35) If quantities counted will be converted to a different unit of measure on the final inventory listing, have we obtained sufficient information to test the conversion? (36) Will details of Company count combinations be availTABLE when our test counts are traced to the final inventory listing? (If not, describe how we can reconcile our counts to the final listing. ) (37) Indicate ways in which future physical inventories might be improved with regard to Company procedures. (38) Indicate how FRESH procedures regarding future physical inventories eight be made more efficient.

Comments Conclusion Based on the results of my tests and observations, it is my opinion that the Company’s inventory documentation fairly represents the actual quantities on hand, except as noted below. Further, based on my observations and inquiries, it is my opinion that the inventory is usTABLE and sellTABLE, except as noted below.

Cite this Physical Inventory Observation Checklist

Physical Inventory Observation Checklist. (2018, Feb 08). Retrieved from https://graduateway.com/physical-inventory-observation-checklist-free-essay/

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