Types of Formal Letter Essay
SPONSORSHIP LETTER (Date) (Sponsor Name) (Address) (City), (State, Zip) Dear (name of the person), Here you need to introduce yourself and / or your company / organization. In this paragraph, you need to request for the sponsorship, and mention the event or the reason for which you are requesting for a sponsorship. Over here, you will need to tell your potential sponsor how his company will benefit from sponsoring you, and what all you plan to do so that the sponsors get the most publicity.
Here, you are required to include basic details of the sponsorship deal, and also request that the potential sponsor fill out the necessary form and details. Lastly, you need to thank the person / company that your sponsorship letter is addressed to. Respectfully, (Your name) (Position in the Organization) Ms. Samantha Rogers ABC Private Limited 234 S. Marina Street New York, SA 48294 Dear Ms. Rogers, My name is Margaret Williams, and I am doing my Masters in Cultural Studies from the Southwest University.
There is a cultural meet to be held in London by the Cultural Roots Society and I have been selected to take part in this meet by the organization. During this one month program, I will have the opportunity to meet students from different cultures and interact with experts in this subject. An examination followed by an interview was held by the Cultural Roots Society, a month ago. Among the hundred students who attended this interview from my state, I was the privileged one to be selected. I see this as a lifetime opportunity where I will get an exposure to different cultures which will surely benefit me.
This cultural meet will be held in the month of March 2012, and I would really appreciate if your organization can help me by sponsoring my tuition fees, which comes to around $30,000, including all other expenses. I am requesting 15 sponsors to give $2000 each to help me in my goal. After my return from the cultural meet in April, I am planning to hold a small event to thank my sponsors and to share my experiences with them. A contribution form has been enclosed along with the letter. If you want more information, you are free to contact me at my residence on 856-453-239. Your sponsorship and support would help me in my attempt.
Thank you for your support in advance. Sincerely Yours, Margaret Williams Student| Sponsorship Letter Sample| Ms. Samantha Rogers ABC Private Limited 234 S. Marina Street New York, SA 48294 Dear Ms. Rogers, It is with great pleasure that I take this chance offer your organization a great opportunity to become a valuable sponsor of the “Corporate Championship” which will be held in February 2012. We have been organizing this championship for the last three years in our city. Most of the corporate firms are the members of this program, and every organization has contributed its financial assistance to the success of the Corporate Championship.
This event has helped to create a friendly atmosphere among all the organizations, and the employers are now helping each other in times of crisis. We are happy to see that you have had a continuous participation in this program for past two years. We truly believe that you will provide your valuable support to this program this year as well. As a valuable sponsor, your company banner will be showcased during the event. You can also suggest your company logo for the advertisement of this program. The details of the total necessary for the program and contribution expected from each company are given in the enclosed document.
We appreciate you considering our proposal for sponsorship. Please feel free to call us for more information about the program. Sincerely Yours, Margaret Williams| CONFIRMATION LETTER (Date) (Name of the Receiver) (Company Name) (Address) Dear (name of the receiver), I am here referring to the telephonic conversation we had yesterday. This letter is to confirm that the meeting with you will be held on (date), where we would be discussing the (subject). I will also like to ensure that the meeting will be held at (location and address) at (timing of the meeting). Please contact me, if you want to make any change in this.
Thank you for your time and I am looking forward to the meeting with you. I am certain that this meeting will prove fruitful to our goals. Sincerely, (Signature) (Your name) 20th January 2010 Dear Ms. Fiona Wills, We are pleased to convey that you have completed three months of probation period successfully and the Management has taken the unanimous decision to make you a permanent employee of Morpheus Creative Advertisements. In view of your satisfactory performance, you have been confirmed at the position of Assistant Creative Head at Morpheus Creative Advertisements with effect from 01/02/2010.
Your salary has been revised to $15,000, with effect from your date of confirmation. You will receive your salary on or before the 2nd of every month. As mentioned in the appointment letter, your salary will be revised after the completion of one year and will be based on your performance. All other terms and conditions mentioned in the appointment letter will remain the same. Please signify your acceptance of the terms and conditions by signing this confirmation letter and returning it to me at the earliest. If you have any doubts or queries, do not hesitate to discuss it with your manager or supervisor.
Morpheus Creative Advertisements congratulates you on your confirmation and wishes you well in your position. Sincerely, David Hunter Managing Director 20th January 2010. I hereby accept the company’s terms and conditions mentioned above and also confirm the position of Assistant Creative head from 1st February 2010. Signed: Date: PERMISSION LETTER Name Title Organization Address City, State, Zip Code Dear John, I would appreciate your assistance with my job search. I am in the process of relocating to New York City and I am searching for a position in online media.
With your permission, I would appreciate being able to use you as a reference who can speak to my qualifications, skills, and abilities. Of course, I would advise you when I have given out your name and contact information, so you will know when to expect a call. Please let me know if you would be willing to provide a reference for me. Advice and suggestions on the best way to conduct my job search would also be appreciated. In addition, if you are aware of any job openings that I might be qualified for, I would appreciate you informing me.
Thank you in advance for your assistance. Sincerely, Carol Smith =========== INVITATION LETTER Lockwood Middle School 307 Main Street Lockwood, NJ 51686 December 10, 2008 Mrs. Jody Coling President Lockwood Health Association 23 Main Street Lockwood, NJ Dear Mrs. Coling: My name is Susan Harris and I am writing on behalf of the students at Lockwood Middle School. A significant amount of the students at the school have been working on a project which relates to the unemployment problem within the youth demographic of Lockwood.
You are invited to attend a presentation that will be held within the media room of the school where a variety of proposals that will demonstrate the ability of the community to develop employment opportunities for the youth within the community. At the presentation, there will be several students receiving awards which will recognize them within the community from the Mayor. Refreshments will also be available at the presentation. As one of the prominent figures in the community, we would be honored by your attendance. Our special presentation will be held at our school auditorium on January 16th.
Please reply by Monday the 9th of January to confirm your attendance to the function. We look forward to seeing you there, Sincerely, Signature Ms. Susan Harris Shortly we will provide you with sample questions which you can send in, to be corrected in class, if you are a student at Bray’s Santander. Examples: a. You are given an article to read from a newspaper. You write to the newspaper disagreeing with the article. b. You write to complain about something. c. You write making suggestions about something. d. You write requesting information. e.
You write giving information. f. You write requesting permission. Useful Phrases for writing formal letters or emails a) Writing formal letters generally: Greetings: * Dear Sir * Dear Madam * Dear Sir/Madam * Dear Mr Brown * Dear Ms Jones etc. Reason for writing: * I am writing in response to your article/advertisement/letter * I am writing with regard to your article/advertisement/letter * I am writing regarding your article/advertisement/letter Ending the letter: * I look forward to receiving your reply * I look forward to your reply * I look to hearing from you I am, yours faithfully (if you don’t know the name of the person you are writing to) * I am, yours sincerely (if you know the name of the person you are writing to) * Yours faithfully * Yours sincerely b) Writing formal letters to complain: Reason for writing: * I am writing in order to complain about * I am writing to complain about Introducing the complaint: * Firstly * In the first place * First of all * My first complaint is * The first problem is * The first thing I would like to draw your attention to is * My first concern is Introducing further complaints: * Secondly * In the second place * Not only ……. but also In addition * In addition to this * Added to this * ……. was also unacceptable Demanding action: * I suggest that you replace the item * I therefore suggest that I be given a full refund * I would be grateful if my money was refunded * I would be grateful if you could give me a full refund Ending the letter: * I look forward to hearing from you * I look forward to receiving a full refund * I look forward to receiving a replacement * I look forward to receiving your explanation c) Writing formal letters to make suggestions: Reason for writing: * I am writing to suggest * I am writing to arrange * I am writing to offer suggestions I am writing make arrangements Making first suggestion: * My first suggestion is * First of all I suggest * I would like to suggest Making further suggestions: * Another possibility is * A further possibility is * I further suggest * I would further suggest * Secondly Offering a choice: * Would you therefore mind choosing between ….? * Either……or * You might choose either ……. or d) Writing formal letters to request information Reason for writing: * I am writing to receive further information about * I am writing to enquire about * I am writing to receive more detailed information about * I am writing to receive further details about
Requesting first piece of information: * The first thing I would like to know is * First of all I would like to know * I wonder if you would mind telling me first of all ….? Requesting further information: * Could you also tell me….? * Could you also inform me ….? * Would you also mind informing me ….? * Would you also mind telling me ….? * Do you know ….? * I would also like to know if * I would also like to know whether * I hope you might also let me know about … Thanking for information: * I would like to thank you in advance for this information * Thanking you in advance for this information Thanking you in advance e) Writing formal letters to give information: Reason for writing: * I am writing to inform you about * I am writing to provide you with information about * I am writing to let you know that Providing first point: * The first thing I would like to inform you of is * The first thing I would like to tell you is * The first thing I wish to inform you of is * I would like to begin by informing you Providing further points: * I would also like to let you know that * I would also like to inform you that * You might also find the following information useful * It might also be useful for you to know that Another piece of information that might be useful Ending the letter: * If you require further information, please do not hesitate to as * If I can be of further assistance, please do not hesitate to ask * I will willingly provide further information on request * I am at your disposal should you require further information * I am at your disposal should you need further assistance * Please do not hesitate to ask should you require further information f) Writing formal letters to request permission Reason for writing: * I am writing to ask permission to * I am writing to ask permission for I am writing to request permission to * I am writing to request permission for * I am writing to ask if I might Making first request: * Firstly I wonder if you would * First of all I wonder whether you would mind * The first request I would like you to consider is Making further requests: * I would be grateful if you would also consider * I wonder if it might be possible for me to * I would also like to request permission for * I would also like to request permission to Thanking for permission * Many thanks for kindly considering my requests * Thank you for considering my requests