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Technology and Time Management

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    The ability to reason well is necessary for modern workers because __________.
    a.
    Communication with other workers will be difficult
    b.
    Creativity is not valued in the modern workplace
    c.
    They will often have to solve problems with limited information
    d.
    Most problems will be straight-forward and easy to solve
    c.
    They will often have to solve problems with limited information
    The best time to acquire technological literacy is before you have to apply for a job because ________.
    a.
    It is impossible to acquire these skills on the job
    b.
    Training is difficult because of swift technical advances
    c.
    Competition for jobs involves candidates who are technologically literate
    d.
    It is unethical to use skills acquired at one job at other jobs
    c.
    Competition for jobs involves candidates who are technologically literate
    Being technologically literate requires being able to ______.
    a.
    Use advanced graphics manipulation tools (Adobe Photoshop)
    b.
    Use the most common operating systems (Windows and Apple OS)
    c.
    Adjust network settings for a company lan
    d.
    None of the above
    b.
    Use the most common operating systems (Windows and Apple OS)
    Being technologically literate requires being able to ______.
    a.
    Write simple programs in Flash
    b.
    Select the appropriate technology for a task
    c.
    Change the BIOS settings of a motherboard
    d.
    All of the above
    b.
    Select the appropriate technology for a task
    In a situation where you cannot meet face to face with a coworker, who is responsible for making sure that your communication is easily understandable?
    a.
    your coworker is responsible
    b.
    you are responsible
    c.
    your supervisor is responsible
    d.
    none of the above is responsible
    b.
    you are responsible
    Globalization concerns many workers because ________.
    a.
    A competitive marketplace will allow them to buy cheaper goods
    b.
    Companies will tend to seek lower costs by outsourcing labor
    c.
    Workers have the opportunity to pursue international opportunities
    d.
    Technology allows workers to collaborate with businesses across the globe
    b.
    Companies will tend to seek lower costs by outsourcing labor
    Economic stability is a benefit of technological advances.
    False
    Globalization tends to create a more diverse workplace.
    True
    Communication response time must be faster than in the past to succeed in the modern workplace.
    True
    Teleconferencing allows workers from around the world to ______.
    a.
    Eat food from the finest European restaurants
    b.
    File reports to the office from their homes
    c.
    Communicate as if they were in the room together
    d.
    Physically travel to other countries quickly
    c.
    Communicate as if they were in the room together
    The increased ability to communicate and travel around the world has led to a phenomenon known as _________, where companies expand their markets across international borders.
    a.
    Globalization
    b.
    Capitalism
    c.
    Small Worldism
    d.
    Protectionism
    a.
    Globalization
    Why is it important to regulate the information you pay attention to in today’s marketplace?
    a.
    Any information you need can be found by your coworkers
    b.
    Listening to certain information could challenge your assumptions
    c.
    Limiting your sources allows you to be more well informed
    d.
    No one can pay attention to all the information out there
    d.
    No one can pay attention to all the information out there
    The two most common computer operating systems in the world are _________.
    a.
    Windows and Linux
    b.
    Linus and OS X
    c.
    Windows and OS X
    d.
    DOS and Windows
    c.
    Windows and OS X
    Small businesses in the future will likely be ________.
    a.
    Small and flexible
    b.
    Deaf to consumer comments
    c.
    Direct advertisers
    d.
    Technologically backwards
    a.
    Small and flexible
    As time goes on, technology is likely to _______.
    a.
    Increase in complexity
    b.
    Decrease in complexity
    c.
    Stay at the same complexity
    d.
    No one really has any idea
    a.
    Increase in complexity
    Few people will use your business’ Internet site to purchase products if they feel it is ______.
    a.
    Not secure
    b.
    Easy to use
    c.
    Quick loading
    d.
    Professional looking
    a.
    Not secure
    Compared to today’s computers, computers from the 1970s were ________.
    a.
    Bigger and more powerful
    b.
    Smaller and more powerful
    c.
    Bigger and less powerful
    d.
    Smaller and less powerful
    c.
    Bigger and less powerful
    Cloud computing will offer applications that are _______.
    a.
    More expensive than most software
    b.
    Only accessible over the Internet
    c.
    Useable only from smart phones
    d.
    Installed on your physical computer
    b.
    Only accessible over the Internet
    Fair use allows individuals to break copyright so long as they ________.
    a.
    Think that they are being fair in their use
    b.
    Can prove they are not infringing on copyright
    c.
    Share copyrighted material with everyone
    d.
    Ask for permission, even if they get no response
    b.
    Can prove they are not infringing on copyright
    One concern about Internet advertising is that viral marketing________.
    a.
    Can create an air of excitement
    b.
    Can be entertaining to consumers
    c.
    Can mislead or exploit consumers
    d.
    None of the above
    c.
    Can mislead or exploit consumers
    E-mails that are mailed directly to a consumer without their knowledge or permission are called ________.
    a.
    Viruses
    b.
    Spam
    c.
    Social mail
    d.
    Flash mail
    b.
    Spam
    One of the main reasons for copyright law is to encourage creators to share their work for the benefit of the general public.
    True
    Fair use is a defense against the charge of copyright infringement.
    True
    Regular copyright is more restrictive than any other kind of license.
    True
    Copyright law is settled and does not change.
    False
    Time shifting occurs when _______.
    a.
    Clocks move ahead one hour in the spring
    b.
    Works are copied and kept for future generations
    c.
    Individuals copy works to view at a later time
    d.
    Copyrighted materials comes into the public domain
    c.
    Individuals copy works to view at a later time
    Which of the following is NOT a legitimate use of the Internet for businesses?
    a.
    Providing product information to customers on your website
    b.
    Managing your corporate image by using social media
    c.
    Sending direct e-mail to customers who did not ask for it
    d.
    Create customer service tools online for 24 hour product support
    c.
    Sending direct e-mail to customers who did not ask for it
    Unless otherwise indicated by the creator, every creative work is automatically considered ________.
    a.
    Under copyright
    b.
    In violation of copyright
    c.
    Under the public domain
    d.
    None of the above
    a.
    Under copyright
    What is attribution?
    a.
    The decision whether works are public domain
    b.
    Finding new customers online using social media
    c.
    Giving credit to the creator of materials you use
    d.
    Communicating product news to customers
    c.
    Giving credit to the creator of materials you use
    A spreadsheet program allows a user to _______.
    a.
    Perform complicated calculations automatically
    b.
    Deliver elegant presentation to a large audience easily
    c.
    Organize, send, and retrieve e-mails quickly
    d.
    Keep viruses from infecting their computers
    a.
    Perform complicated calculations automatically
    Social networking sites are changing the way that businesses ________.
    a.
    Pay their employees
    b.
    Find potential employees
    c.
    Write expense reports
    d.
    Fire bad employees
    b.
    Find potential employees
    Which form of Internet communication would a consumer seek out if they wanted to get personal perspectives into a company and its products?
    a.
    Website
    b.
    Corporate blog
    c.
    Customer response e-mail
    d.
    Banner ads
    b.
    Corporate blog
    Twitter allows companies to reach consumers with ________.
    a.
    In-depth reviews of upcoming products
    b.
    Short, personal messages
    c.
    Nation wide advertising flyers
    d.
    Graphically impressive images
    b.
    Short, personal messages
    Which of the following is NOT an example of one of the six primary ways businesses use the Internet?
    a.
    To sell their products
    b.
    To recruit new employees
    c.
    To manufacture new products
    d.
    To conduct research
    c.
    To manufacture new products
    Which of the following activities would waste the most time?
    a.
    Rich tries to multitask writing a report and reading a memo, and has to re-write the report and re-read the memo, which takes an hour.
    b.
    During a departmental meeting, Barry and Scott make small talk for twenty minutes while the other six meeting members sit and listen
    c.
    Greg asks Tony a question about work and then talks to him for ten minutes about whether the game tonight.
    d.
    Barbara composes an e-mail during her thirty minute train ride to work
    b.
    During a departmental meeting, Barry and Scott make small talk for twenty minutes while the other six meeting members sit and listen
    Sending an e-mail to a client to ask for certain data is an example of a _____.
    a.
    Two minute action task
    b.
    Time sensitive task
    c.
    Locationally sensitive task
    d.
    Multi-task job
    a.
    Two minute action task
    If a person attempts to make a phone call while they are waiting for a meeting to begin, they are _______.
    a.
    Combining tasks
    b.
    Multitasking
    c.
    Sequential tasking
    d.
    Cleaving tasks
    a.
    Combining tasks
    When you are at work, a period of time during which no tasks are scheduled is known as _______.
    a.
    Free time
    b.
    Delegation time
    c.
    Task time
    d.
    Downtime
    d.
    Downtime
    The purpose of time management is to ________.
    a.
    Maximize productivity
    b.
    Write all your tasks out
    c.
    Allow for delegation
    d.
    None of the above
    a.
    Maximize productivity
    The scale of a timeline is generally unimportant.
    False
    Procrastination is the process of _________.
    a.
    Completing your task list
    b.
    Delaying the completion of a task
    c.
    Creating a schedule of events
    d.
    Delegating tasks to subordinates
    b.
    Delaying the completion of a task
    When you listen carefully to directions you are given, it saves time for _________.
    a.
    Yourself
    b.
    The speaker
    c.
    Both of you
    d.
    Neither of you
    c.
    Both of you
    When considering time management techniques, it is important to remember that ________.
    a.
    The more techniques used, the better off you will be
    b.
    You have to try strategies that don’t make sense for your type of work
    c.
    Not all techniques work well for all people in all situations
    d.
    Each strategy can work for everyone
    c.
    Not all techniques work well for all people in all situations
    Making small talk at a meeting is a bad idea because ______.
    a.
    Talking too much can be seen as vain
    b.
    It wastes a tremendous amount of time
    c.
    Only one person might be interested
    d.
    Everyone will want to discuss your story
    b.
    It wastes a tremendous amount of time
    Unloading the dishwasher is an example of a _____.
    a.
    Two minute action task
    b.
    Time sensitive task
    c.
    Locationally sensitive task
    d.
    Multi-task job
    c.
    Locationally sensitive task
    Attending an impromptu sales meeting at the office is an example of a _____.
    a.
    Two minute action task
    b.
    Time sensitive task
    c.
    Locationally sensitive task
    d.
    Multi-task job
    c.
    Locationally sensitive task
    If a person attempts to watch a video lecture while studying an expense report, they are _______.
    a.
    Combining tasks
    b.
    Multitasking
    c.
    Sequential tasking
    d.
    Cleaving tasks
    b.
    Multitasking
    If a person attempts to make a phone call while they are driving a car, they are _______.
    a.
    Combining tasks
    b.
    Multitasking
    c.
    Sequential tasking
    d.
    Cleaving tasks
    b.
    Multitasking
    Painting your home is an example of a _____.
    a.
    Two minute action task
    b.
    Time sensitive task
    c.
    One task in a project
    d.
    Multi-task job
    d.
    Multi-task job
    Procrastinators will usually ________.
    a.
    work on important tasks after valuable time has passed.
    b.
    work on tasks that are not priorities
    c.
    work on tasks in a haphazard way
    d.
    all of the above
    d.
    all of the above
    A schedule is useful for _______.
    a.
    Visualizing all your commitments
    b.
    Solving workflow problems
    c.
    Maintaining your responsibilities
    d.
    All of the above
    d.
    All of the above
    To begin organizing yourself to accomplish all your tasks, you need to _________.
    a.
    Complete each tasks you have in order of importance
    b.
    Transfer all your jobs into action word tasks
    c.
    Finish all of your two minute tasks quickly
    d.
    Write down all the jobs for which you are responsible
    d.
    Write down all the jobs for which you are responsible
    When delegating a task, it is important to _______.
    a.
    Give away the most difficult things on your task list
    b.
    Go over everything quickly and return to your own work
    c.
    Keep the responsibility for getting the tasks done
    d.
    Report everything that is expected of the person
    d.
    Report everything that is expected of the person
    Most managers get very little uninterrupted time to work on their priority tasks.
    True
    One helpful feature of most Web 2.0 organization software is that ________.
    a.
    It requires one particular Internet browser
    b.
    It is usually downloaded to a computer hard drive
    c.
    It has a complex user interface
    d.
    It can usually be synced to a handheld device
    d.
    It can usually be synced to a handheld device
    What is the advantage of having only one inbox?
    a.
    You can take it with you wherever you go
    b.
    You never have to wonder if you are forgetting something
    c.
    You can leave items there for reference
    d.
    It can monopolize your desk space more easily
    b.
    You never have to wonder if you are forgetting something
    The problem with staying organized is that staying organized______.
    a.
    Is a skill that cannot be learned
    b.
    Requires forming new habits
    c.
    Can be very intense work
    d.
    Leads to massive confusion
    b.
    Requires forming new habits
    One advantage of a paperless workplace is that electronic documents ________.
    a.
    Cannot be lost ever
    b.
    Can be read anywhere
    c.
    Are easy to keep private
    d.
    Take up little physical space
    d.
    Take up little physical space
    The limit for characters in modern file systems is too small to accommodate keywords in titles.
    False
    If you have not used something in over six months, you should consider getting rid of it.
    True
    A good file system depends on easy retrieval of information, so it is important that _______.
    a.
    All folders are the same color and brand
    b.
    All files are placed alphabetically in order
    c.
    File labels are systematic and well organized
    d.
    Forty-three files are used for organization
    c.
    File labels are systematic and well organized
    Neither paper nor electronic file names can be changed easily.
    False
    Which of the following is a poor label for a category level file folder?
    a.
    Reliant Communications
    b.
    R
    c.
    Receipts
    d.
    Stevick Account
    b.
    R
    If a document needs to be passed on to another person for assignment, the proper way to treat it is to ______.
    a.
    Trash it
    b.
    File it
    c.
    Delegate it
    d.
    Take action on it
    c.
    Delegate it
    Vertical space can be utilized to gain more storage space.
    True
    The organizational structure of the files and folders on a computer is the _______,
    a.
    Start Menu
    b.
    Menu folder
    c.
    File folder
    d.
    File directory
    d.
    File directory
    Tools and materials at your workspace should be ________.
    a.
    Cheap and easily replaceable
    b.
    Spaced away from each other
    c.
    Expensive and irreplaceable
    d.
    Grouped by their functionality
    d.
    Grouped by their functionality
    Betty gets the mail at 4pm every day. Then she places the mail on the counter. Betty looks through the mail every Friday at 4:30 pm and it takes her 40 minutes to sort and file the week’s mail. If Betty wanted to decrease the time she spends every week looking through the mail, she should ________.
    a.
    Wait until Friday to pick up the week’s mail
    b.
    Install a mechanical mail filter
    c.
    Go through the mail each day and sort it
    d.
    Put her mail pile in the office
    c.
    Go through the mail each day and sort it
    In order to eliminate piles, you must _________.
    a.
    Have a special pile for mail
    b.
    Keep flat surfaces clear
    c.
    Organize the stacks of papers
    d.
    Reduce your use of hanging files
    b.
    Keep flat surfaces clear
    Franklin has to plant a tree in a client’s backyard. He takes a shovel from his truck and digs the hole. If Franklin has the habits of an organized person, when he finishes digging the hole, Franklin will immediately _______.
    a.
    Call his wife to remind her of an appointment
    b.
    Carefully place the tree into the hole
    c.
    Put his shovel out of the way of his next task
    d.
    Take a break to rest before moving on
    c.
    Put his shovel out of the way of his next task
    The easiest way to convert your paper files into electronic files is by _______.
    a.
    Using an electronic scanner
    b.
    Typing each document by hand
    c.
    Taking a digital picture of each document
    d.
    Reading documents into a digital recorder
    a.
    Using an electronic scanner
    Advances in technology like the creation of cheap, lightweight laptops has allowed workers to work from almost anywhere.
    True
    Being able to maintain the technology you use on the job is a part of technological literacy.
    True
    The ability to telecommute has come largely from the development of ________.
    a.
    Faster and cheaper computer processors
    b.
    Faster and more reliable Internet capabilities
    c.
    More fuel efficient automobiles and car pool lanes
    d.
    Affordable mass transit systems in large cities
    b.
    Faster and more reliable Internet capabilities
    Communication skills are unimportant in today’s technologically advanced world.
    False
    Being able to make decisions effectively can make a worker more independent.
    True
    Employees tend to stay with one company for their entire careers.
    False
    Technological advances have led to worldwide increased ______.
    a.
    Job security
    b.
    Economic stability
    c.
    Communicative ability
    d.
    Military Security
    c.
    Communicative ability
    A consumer might read a corporate blog in order to ________.
    a.
    Find a personal connection to a company
    b.
    Read a large number of differing opinions
    c.
    Seek help with a technical issue
    d.
    Buy products from a company
    a.
    Find a personal connection to a company
    Businesses use productivity suites in order to ________.
    a.
    Be on the cutting edge of technology
    b.
    Justify spending money on capital improvement
    c.
    Increase the ability of their employees to do work
    d.
    Assess the needs of their workers
    c.
    Increase the ability of their employees to do work
    Social networking allows businesses to _______.
    a.
    Connect with hundreds of consumers at once
    b.
    Provide personal feedback to consumers
    c.
    Advertise in a cost effective way
    d.
    All of the above
    d.
    All of the above
    A database program helps to ____________.
    a.
    Organize, send, and retrieve e-mails quickly
    b.
    Deliver elegant presentations to a large audience easily
    c.
    Create professional documents with an intuitive WYSIWYG interface
    d.
    Organize, store, and retrieve large amounts of information easily
    d.
    Organize, store, and retrieve large amounts of information easily
    Using productivity software ensures that the end product will look professional.
    False
    The modern ancestor of the typewriter is the _______.
    a.
    Word processing program
    b.
    Spreadsheet program
    c.
    Presentation program
    d.
    Database program
    a.
    Word processing program
    Recruiting new employees via the Internet allows companies to _________.
    a.
    Reach candidates from across the world
    b.
    Conduct recruiting sessions from the office
    c.
    Gather résumés and cover letters paperlessly
    d.
    All of the above
    d.
    All of the above
    The most popular productivity suite in the world is Microsoft Office.
    True
    Fair use laws allow someone to parody other’s work.
    True
    If a person attempts to read their e-mail while they are riding the bus, they are _______.
    a.
    Combining tasks
    b.
    Multitasking
    c.
    Sequential tasking
    d.
    Cleaving tasks
    a.
    Combining tasks
    You should place every task you have on your calendar.
    False
    When you are not given a specific task, you should use your time to chat.
    False
    The reason for prioritizing your work is to get the _______.
    a.
    Most important jobs done
    b.
    Smallest jobs done
    c.
    Quickest jobs done
    d.
    Least important jobs done
    a.
    Most important jobs done
    A schedule is identical to a timeline.
    False
    Breaking jobs down into tasks is essential to getting things done.
    True
    Preparing an agenda for a meeting is a good idea because it _______.
    a.
    Lets others know that who is in charge
    b.
    Sets a guided focus for the meeting
    c.
    Makes it harder to understand meeting’s purpose
    d.
    Creates tension in people who can’t attend
    b.
    Sets a guided focus for the meeting
    An informative subject line is necessary for a good e-mail.
    True
    If a document reaches you, and requires you to perform some action, you should do it immediately if ________.
    a.
    It is from your mother or father
    b.
    It seems important but not urgent
    c.
    It will take less than two minutes to complete
    d.
    The language in the document is polite
    c.
    It will take less than two minutes to complete
    It is very expensive to back up and store electronic files.
    False
    All that is needed for an effective file system are manila folders, a label maker, and a file cabinet.
    True
    A rule of thumb for maintaining organization is to remove any items from flat surfaces.
    True
    Many online communities celebrate and share life hacks.
    True
    Building piles of documents is an efficient way to organize.
    False
    If you’re tired of managing a large number of work utilities to perform specialized tasks outside the office, it might be worth your time to invest in a _____________.
    a.
    Desktop computer
    b.
    Calculator
    c.
    Smartphone
    d.
    Pocket calendar
    c.
    Smartphone
    If a document reaches you, and requires you to perform some action, you should do it immediately if ________.
    a.
    It is from your mother or father
    b.
    It seems important but not urgent
    c.
    It will take less than two minutes to complete
    d.
    The language in the document is polite

    Technology and Time Management. (2018, Jan 25). Retrieved from https://graduateway.com/technology-and-time-management-essay/

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