Organizational Structure Essay - Part 4
Organizational structures developed from the ancient times of hunters and collectors in tribal organizations through highly royal and clerical power structures to industrial structures and today’s post-industrial structures - Organizational Structure Essay introduction.  Organizational structure types  Pre-bureaucratic structures Pre-bureaucratic (entrepreneurial) structures lack standardization of tasks. This structure is most common in smaller organizations and is best used to solve simple tasks. The structure is totally centralized. The strategic leader makes all key decisions and most communication is done by one on one conversations.
It is particularly useful for new (entrepreneurial) business as it enables the founder to control growth and development. They are usually based on traditional domination or charismatic domination in the sense of Max Weber’s tripartite classification of authority.  Bureaucratic structures Bureaucratic structures have a certain degree of standardization. They are better suited for more complex or larger scale organizations. They usually adopt a tall structure. Then tension between bureaucratic structures and non-bureaucratic is echoed in Burns and Stalker distinction between mechanistic and organic structures. edit] Post-bureaucratic The term of post bureaucratic is used in two senses in the organizational literature: one generic and one much more specific . In the generic sense the term post bureaucratic is often used to describe a range of ideas developed since the 1980s that specifically contrast themselves with Weber’s ideal type bureaucracy. This may include total quality management, culture management and matrix management, amongst others. None of these however has left behind the core tenets of Bureaucracy.
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Hierarchies still exist, authority is still Weber’s rational, legal type, and the organization is still rule bound. Heckscher, arguing along these lines, describes them as cleaned up bureaucracies , rather than a fundamental shift away from bureaucracy. Gideon Kunda, in his classic study of culture management at ‘Tech’ argued that ‘the essence of bureaucratic control – the formalisation, codification and enforcement of rules and regulations – does not change in principle….. it shifts focus from organizational structure to the organization’s culture’.
Another smaller group of theorists have developed the theory of the Post-Bureaucratic Organization. , provide a detailed discussion which attempts to describe an organization that is fundamentally not bureaucratic. Charles Heckscher has developed an ideal type, the post-bureaucratic organization, in which decisions are based on dialogue and consensus rather than authority and command, the organization is a network rather than a hierarchy, open at the boundaries (in direct contrast to culture management); there is an emphasis on meta-decision making rules rather than decision making rules.
This sort of horizontal decision making by consensus model is often used in housing cooperatives, other cooperatives and when running a non-profit or community organization. It is used in order to encourage participation and help to empower people who normally experience oppression in groups. Still other theorists are developing a resurgence of interest in complexity theory and organizations, and have focused on how simple structures can be used to engender organizational adaptations. For instance, Miner et al. (2000) studied how simple structures could be used to generate improvisational outcomes in product development.
Their study makes links to simple structures and improviseal learning. Other scholars such as Jan Rivkin and Sigglekow, and Nelson Repenning  revive an older interest in how structure and strategy relate in dynamic environments.  Functional structure In a functional structure, the division of labor in an organization is grouped by the main activities or functions that need to be performed within the organization—sales, marketing, human resources, and so on. Each functional group within the organization is vertically integrated from the bottom to the top of the organization.
For example, a Vice President of Marketing would lead all the marketing people, grouped into the marketing department. Employees within the functional divisions of an organization tend to perform a specialized set of tasks, for instance the engineering department would be staffed only with engineers. This leads to operational efficiencies within that group. However it could also lead to a lack of communication between the functional groups within an organization, making the organization slow and inflexible. As a whole, a functional organization is best suited as a producer of standardized goods and services at large volume and low cost.
Coordination and specialization of tasks are centralized in a functional structure, which makes producing a limited amount of products or services efficient and predictable. Moreover, efficiencies can further be realized as functional organizations integrate their activities vertically so that products are sold and distributed quickly and at low cost . For instance, a small business could start making the components it requires for production of its products instead of procuring it from an external organization.  Divisional structure
Also called a “product structure”, the divisional structure groups each organizational function into a divisions. Each division within a divisional structure contains all the necessary resources and functions within it. Divisions can be categorized from different points of view. There can be made a distinction on geograpical basis (an US division and an EU division) or on product/service basis (different products for different customers: households or companies). Another example, an automobile company with a divisional structure might have one division for SUVs, another division for subcompact cars, and another division for sedans.
Each division would have its own sales, engineering and marketing departments.  Matrix structure The matrix structure groups employees by both function and product. This structure can combine the best of both separate structures. A matrix organization frequently uses teams of employees to accomplish work, in order to take advantage of the strengths, as well as make up for the weaknesses, of functional and decentralized forms. An example would be a company that produces two products, “product a” and “product b”.
Using the matrix structure, this company would organize functions within the company as follows: “product a” sales department, “product a” customer service department, “product a” accounting, “product b” sales department, “product b” customer service department, “product b” accounting department. Matrix structure is the most complex of the different organizational structures. * Weak/Functional Matrix: A project manager with only limited authority is assigned to oversee the cross- functional aspects of the project.
The functional managers maintain control over their resources and project areas. * Balanced/Functional Matrix: A project manager is assigned to oversee the project. Power is shared equally between the project manager and the functional managers. It brings the best aspects of functional and projectized organizations. However, this is the most difficult system to maintain as the sharing power is delicate proposition. * Strong/Project Matrix: A project manager is primarily responsible for the project. Functional managers provide technical expertise and assign resources as needed.
Among these matrixes, there is no best format; implementation success always depends on organization’s purpose and function.  Organizational circle: moving back to flat The flat structure is common in enterprenerial start-ups, university spin offs or small companies in general. As the company grows, however, it becomes more complex and hierarchical, which leads to an expanded structure, with more levels and departments. Often, it would result in bureaucracy, the most prevalent structure in the past.
It is still, however, relevant in former Soviet Republics and China, as well as in most governmental organizations all over the world. Shell Group used to represent the typical bureaucracy: top-heavy and hierarchical. It featured multiple levels of command and duplicate service companies existing in different regions. All this made Shell apprehensive to market changes , leading to its incapacity to grow and develop further. The failure of this structure became the main reason for the company restructuring into a matrix.
Starbucks is one of the numerous large organizations that successfully developed the matrix structure supporting their focused strategy. Its design combines functional and product based divisions, with employees reporting to two heads . Creating a team spirit, the company empowers employees to make their own decisions and train them to develop both hard and soft skills. That makes Starbucks one of the best at customer service. Some experts also mention the multinational design , common in global companies, such as Procter & Gamble, Toyota and Unilever.
This structure can be seen as a complex form of the matrix, as it maintains coordination among products, functions and geographic areas. In general, over the last decade, it has become increasingly clear that through the forces of globalization, competition and more demanding customers, the structure of many companies has become flatter, less hierarchical, more fluid and even virtual.   Team One of the newest organizational structures developed in the 20th century is team. In small businesses, the team structure can define the entire organization .
Teams can be both horizontal and vertical.  While an organization is constituted as a set of people who synergise individual competencies to achieve newer dimensions, the quality of organizational structure revolves around the competencies of teams in totality.  For example, every one of the Whole Foods Market stores, the largest natural-foods grocer in the US developing a focused strategy, is an autonomous profit centre composed of an average of 10 self-managed teams, while team leaders in each store and each region are also a team.
Larger bureaucratic organizations can benefit from the flexibility of teams as well. Xerox, Motorola, and DaimlerChrysler are all among the companies that actively use teams to perform tasks.  Network Another modern structure is network. While business giants risk becoming too clumsy to proact, act and react efficiently , the new network organizations contract out any business function, that can be done better or more cheaply. In essence, managers in network structures spend most of their time coordinating and controlling external relations, usually by electronic means.
H&M is outsourcing its clothing to a network of 700 suppliers, more than two-thirds of which are based in low-cost Asian countries. Not owning any factories, H&M can be more flexible than many other retailers in lowering its costs, which aligns with its low-cost strategy. The potential management opportunities offered by recent advances in complex networks theory have been demonstrated  including applications to product design and development , and innovation problem in markets and industries . edit] Boundaryless structure The most radical[by whom? ][peacock term] concept in today’s organizational design is the concept of boundarylessness, which seeks to overcome traditional boundaries between layers of management (vertical), functional areas (horizontal), as well as geographic boundaries. Some claim the boundaryless structure is a combination of team and network structures, with the addition of temporariness . Ikea, the world’s largest furniture manufacture, has been successful in implementing the boundaryless structure.
The company works closely with suppliers by providing technical assistance, leasing them equipment, and giving advice. It also refined the role of the customer, putting responsibility on them to cart the furniture home and assemble it themselves. As a result, the company can offer lower prices , which supports its low-cost focused strategy.  Virtual A special form of boundaryless organization is virtual. It works in a network of external alliances, using the Internet.
This means while the core of the organization can be small but still the company can operate globally be a market leader in its niche. According to Anderson, because of the unlimited shelf space of the Web, the cost of reaching niche goods is falling dramatically. Although none sell in huge numbers, there are so many niche products that collectively they make a significant profit, and that is what made highly innovative Amazon. com so successful . As we can see, organizations develop, modify and change their structures so that they align with their strategies.
And the main trend for the last decades seems to be coming back to flatter structures. Although this structure seems suitable for small companies only, large organizations can take elements of it in harder times. Being at risk of losing profits or even going bankrupt due to the major financial downturn today, a lot of companies are moving to flatter structures . Not only are they unable to maintain multiple management levels any more, they are also in need of a more flexible structure to cope with new threats.
Organizational Structure Essay - Part 4
Organizational Structure “The organizational structure is a frame work” (Hax & Majluf, 2001, p - Organizational Structure Essay introduction. 444). An organizational structure can be compared to that of a building. Be it an organization or an ordinary building, flaws in the structure can lead to its downfall. Organizational structure and culture is vital in facilitating managers and leaders accomplish set objectives. With the growth spurt of technology, today’s business environment is prone to constant changes and a firm structure is required to combat these changes and provide a successful, empowering environment to the leaders and the employees(Hax & Majluf, 2001).
Hax & Majluf have identified some inadequacies in these organizational structures which are 1)Inadequate support for manager development. 2)Absence of strategic planning, 3) Imbalance between structure and process, 4) Lack of definition and neglect, 5) Lack of coordination among divisions, 6) Enormous amounts of duplication, 7) Excessive dispersion of functions and, 8) Poor performance and low returns (Hax & Majluf, 2001).
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Out of the above symptoms I would like to discuss lack of coordination among divisions and excessive duplication. Lack of coordination among divisions causes a decline in production, process complication and delay in completing specific tasks (Bass, n. d. ). To aid in the smooth running of an organization divisions have to cooperate with each other and share ideas and work as a team for a common goal. It is similar to the human body where all the body parts work together to perform normal functions. By controlling and properly managing work in progress, the organization can work to prevent delays and resulting coordination problems” (Bass, n. d. , para. 2). To ensure that all divisions are working as a team the managers must monitor work and assist employees in areas where help is needed. Departmental shared drives have to be made available to all necessary members so they can share information that is in line with the departmental requirements without any confusion.
Frequent meetings have to be held by managers and the results have to be evaluated periodically. Excessive redundancy is another sign of inadequate organizational structure. By neglecting this kind of repetitive work, organizations spend double the time, resources, and manpower to produce the same work twice which is a waste of time and capital. In doing this the organization or the business loses money that could have been used in something else. With the impact of global economic crisis, such repetitions have to be avoided.
To avoid this duplication of work, managers and supervisors have to appoint people to educate, monitor and record the work that is done in the organization. All employees have to have clear idea of the goals and mission and the type of work they are doing. Daily weekly and monthly progress has to be assessed. Employees have to be trained to complete work on time with the available resources and update the managers on the work to avoid duplication. The management team plays an important role in the smooth running of an organization.
Whether in a functional or in a divisional working environment use of excellent critical thinking and using SMART goals and use of emotional intelligence will greatly improve the workplace. References Bass, B. (n. d. ). Signs and symptoms of the lack of coordination in an organization. Retrieved from http://smallbusiness. chron. com/signs-symptoms-lack-coordination-organization-13119. html Hax, A. C. , & Majluf, N. S. (2001). Organizational design: A survey and an approach. Operations Research, 29,3, 417-447.