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Residential Profiling and Recordkeeping System

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    Through the years, the term web-based recordkeeping has blown up to encompass many aspect of recording the file of every resident, thus, the term become more recognizable. A general term that describes recordkeeping system is that collects, organizes, and categorizes records, facilitating their preservation, retrieval, use, and disposition. Software is developed to reduce the time consumed in a particular task to be accomplished with a high standard and accurate output or results. Web based applications are the ultimate way to take advantage of today’s technology to enhance organizations or community more productivity and efficiency.

    Web based application gives you an opportunity to access your business information from anywhere in the world at any time. Web based applications have come a long way and now offer competitive advantages of traditional software based systems allowing business to consolidate and streamline their systems and processes. It offers cross platform compatibility that is more manageable, highly deployable, give secure live data. It also facilitates to save time and money and improve the interactivity with the client.

    Web based applications have evolved significantly over recent years and with improvements in security and technology there are plenty of scenarios where traditional software based applications and systems could be improved by migrating them to a web based application. The main purpose of the study is to explore the development in making a web-based system. Technically, the term Web-Based system refers to those applications or services that the client/resident on a server that is accessible using a Web browser and is therefore accessible from anywhere in the world via the Web.

    Web-based system is used to secure the records of the residents that only the Barangay Captain and his/her Secretary are the only entities can access the record. Viewing and surfing the sites are the only role that the residents can do. They can send some inquiries, too. The study is design to make the barangay more progressive and developed. It focuses on the design of how to file the record of every resident belong to the certain barangay that gives an easy way to access in giving some necessary documents.

    The development of the Web-based system has a wide range of software system, such as PHP, CSS, MYSQL, which is available to generate an active web system and sites. The barangay captain could serve this system as his project in the barangay if ever they are willing to. Since it helps them in solving their problems in filing and issuing some documents in a secured way. CHAPTER 1 RESEARCH DESCRIPTION 1. 0 Description of the Research 1. 1: Background of the Study Today, computer is one of the technologies that most people use in their everyday lives.

    The use of computer is one of the fastest growing and most important developments in our time. People used computers to give easiest and fastest method of finding information and it is most effective technology because it gives us more knowledge and we can learn something from it. Computers are just known as a piece of equipment where awesome package of glass, plastic, metal and wires- use to make our work easier. It is one way to achieve changes, which we can create different things through using its features.

    Computers have actually transformed our lives- how we communicate, how we could work and learn things and even how we play. Computers are efficient tools in processing data into useful information. And because of the widespread use and availability of computers, it is essential that everyone acquires an understanding to be ignorant of the important role of computers in any career or business of choice. Being computer literate it can give anyone great competitive advantages. One example of technology is internet, widely used for everyone and popular. Everything can be known in the internet.

    It is an international network access which serves people by giving information through web access. With this, the proponents developed a web-based system to Barangay Balangasan to give an easy access on the records of every purok. Barangay Balangasan is a peaceful, self-reliant and progressive. It is the largest and most populated barangay of Pagadian City with a total population of 13, 609 as of March, 2010 census and have a total land area of 184. 78 hectares. Barangay Vision: Barangay Balangasan is a peaceful, self-reliant and progressive community.

    Barangay Mission: Thru active people participants and professionalized corps of civil servants, Barangay Balangasan shall promote peace and order, ensure public safety strengthened capabilities of Local Government Unit with a just social order, and render public services in the interest of the people and bringing the disputants to an amicable settlement. The barangay’s current system in issuing and recording the file of every resident is done manually through census and with the use of many folders. And if somebody needs the file, they just search it on all the folders they used. This will consume more time and effort to do.

    And because of the above mentioned, it encouraged the proponents to conduct a study that will answer to the needs of the barangay and to improve the recording the files of the residents. 1. 2: Statement of the Problem Based on the conduct interviews with our client they elaborated to us the procedure of their transactions to the residents of Barangay Balangasan. The proponents found out that there were problems in their daily transactions. Following are the problems 1. How to lessen the time in recording and tracing up the files of every resident? 2. How to give easy access of all records in every purok? . How to give easy access on the latest happenings in the barangay? 1. 3: Research Objectives ?General Objectives The proponent’s primary objective is to develop a web-based Residential Profiling and Recordkeeping System of Barangay Balangasan. ?Specific Objectives •To lessen the time of recording and tracing up the records of every residents in the barangay. •To give easy access of all the records in every purok. •To give easy access on the latest happenings in the barangay. 1. 4: Scope and Limitation of the Research The study covers the profiling and keeping of records of every resident in the barangay.

    This system facilitates barangay by enabling the client barangay to keep their resident records as complete and up-to-date as possible and as easily accessible for verification, monitoring and reference purposes based on the available residents’ census kept by the client barangay. It was proposed for the purpose of fast and easy distribution of records from every purok. The recording of the record will be done either in the purok or in the barangay and the purok president will send the data to the barangay captain. So that no more personnel in the barangay will do the house-to-house census that more effort and time to be wasted. . 5: Significance of Research The researchers conducted this study to offer a great and accessible way in recording the records of every resident. The creation of Residential Profiling and Record Keeping System will greatly benefit the Barangay Balangasan, as well as to the resident who will need some documents/certificate to have a permit from the city. This study seeks to benefit the following: Barangay, as the primary beneficiary of the system: It would be easy, hassle-free and fast tracking of the records of every resident. Easy issuance of necessary documents as if the resident needs it. Members/Personnel.

    It would lessen the time to be consumed in searching for a particular record provided by the system. Confidentiality of resident’s record is assured through password authorization feature which is purposely integrated in the system. And no more efforts and time to be wasted in doing house-to-house census. Residents: It fastens to have necessary certificate/documents if they need it. Updates on the current status of the resident, its record history and some payments if there’s any that will be readily available any time the resident asks for it through the efficient data and management feature of the system.

    Future researchers: This would serve as their reference and guide for their study. CHAPTER 2 REVIEW OF RELATED LITERATURE 2. 0: Literature Review 2. 1: Introduction The advancement of technology rapidly evolved. Computerized systems were developed for the improvement and enhancement of human and as a matter of fact, nowadays are using computerized system to aid some difficulties encountered in the manual process. This chapter discusses the related literature and some studies used in the construction and the development of the system.

    It shows also the concept and the techniques in building the system and some definition of terms that the user doubts to understand. 2. 2: Concept of Website According to Sam Harris, In Defense of Profiling, when I speak of profiling “Muslims or anyone,” I am not narrowly focused on people with dark skin. In fact, I included myself in the description of the type of person I think should be profiled. To say that ethnicity, gender, age, nationality, dress, traveling companions, behavior in the terminal, and other outward appearances offer no indication of a person’s beliefs or terrorist potential is either quite crazy or totally dishonest.

    It is the charm of political correctness that it blends these sins against reasonableness so seamlessly. According to Petherick, W. A. , Geographic Profiling: The Devil is in the Distance, Journal of Behavioral Profiling, Geographic profiling is somewhat impressive on its face, with complex mathematical algorithms, 21st century computer technology, specialized training courses, and massive media exposure. Further, it will show how the application of rudimentary principles of geographic profiling to a specific case did not help to isolate a home base despite success in other trials, from which some fundamental problems will be examined.

    Thus, profiling and recordkeeping is useful in terms of managing the records safety and secure. As what Russell Wyrick, Business Specialist, “There is no substitute for good records. ” Profiling gives more easy access and recording the file of every resident. It gives security also to the record. And hassle free during documentation. And gives less effort in recording and in searching. 2. 3: Web Design and Web Development The term web design is normally used to describe the design process relating to the front-end.

    It is also a broad term covering many different skills and disciplines that are used in the production and maintenance of websites. Following are the procedures on how to make a nice design: Design Taste Varies – design is a matter of taste and target audience to some degree. Here we have the old adage of “one man’s trash is another man’s treasure”. The design of the system should be suit to the needs and taste of the client because they are the end user of it. Layouts – The layout of your site is an important design element. A webpage is a document, plain and simple. It is like formatting a letter, an outline, a report, or an advertisement.

    Establish a layout grid and a style for handling your text and graphics, then stick with it to build a consistent rhythm and unity across all the pages of your site. Make it easy to follow, pleasing to the eye. Learn to use tables and nested tables, lists, and even well designed frames for controlling layouts. Color – Color has a lot to do with target audience as well. Color coordination can be learned. Safe Colors–to have a good design make sure to choose the color that is not too dark and not too light to make sure that the user will love to use your system because it is clear and nice to view in their eyes.

    Page Load Time – This doesn’t mean you have to give up everything on professional sites. It just means take it easy, use only one high-load-time element or two, learn to compress your graphics properly, and if you’ve got that much “stuff” then break it up into more than one page. Readability – I always think it’s such a shame to see a site full of great content and then left in the default Times New Roman font. Use a sans-serif font – arial and verdana are good choices. In line with our system, Web based Residential Profiling and Recordkeeping of Barangay Balangasan, Pagadian City; the design would be suit to the level of the barangay.

    It should be well-structured and informative so that the viewer or the resident will be well-informed and knowledgeable after visiting the site. The web developments we are using in our proposed system are: •Adobe Dreamweaver In Google website, Adobe Dreamweaver (formerly Dreamweaver) is a web development application originally called by macromedia and is now developed by Adobe system which required Macromedia in 2005. In encyclopedia term website Macromedia Dreamweaver is a comprehensive website authoring program for windows and Mac from Adobe Dreamweaver in a sophisticated authoring package that is noted for many advanced features.

    For example, site designing can seamlessly more back and forth between visual and HTML modes. Dreamweaver was originally developed by macromedia, which was acquired by Adobe by Adobe in 2009. It is a web design software application developed by Macromedia. It uses a powerful editing system that incorporated both WYSIWYG and HTML editing. It is currently available for Mac Windows. Rumors persist that Macromedia has built a session if Dreamweaver that runs on Linux flat form (using wine). Although 1. 75 the company has made no formal announcement on the matter.

    The above literatures are related to the present because the study had use Adobe Dreamweaver to make the website. •Adobe Photoshop In Wikipedia website it is a graphic editing program developed and published by adobe system. It is the market leader for commercial bitmap and image manipulating software and is the flash product of adobe System. As discussed in bradycommunication website it is a popular high-end image editor from adobe for Macintosh and windows. By default Photoshop file have a . PSD intensions.

    According to the hosting checker website, Photoshop produced by adobe is doubted the most popular graphics editing software in the world. Photoshop is used widely in the desktop publisher and graphics design industry as well as the web authoring profession. The above literature are related the present because the study had use Adobe Photoshop to make the website. •Notepad++ •CSS CSS is designed primarily to enable the separation of document content (written in HTML or a similar markup language) from document presentation, including elements such as the layout, colors, and fonts.

    This separation can improve content accessibility, provide more flexibility and control in the specification of presentation characteristics, enable multiple pages to share formatting, and reduce complexity and repetition in the structural content (such as by allowing for table less web design). CSS can also allow the same markup page to be presented in different styles for different rendering methods, such as on-screen, in print, by voice (when read out by a speech-based browser or screen reader) and on Braille-based, tactile devices.

    It can also be used to allow the web page to display differently depending on the screen size or device on which it is being viewed. While the author of a document typically links that document to a CSS style sheet, readers can use a different style sheet, perhaps one on their own computer, to override the one the author has specified. CSS specifies a priority scheme to determine which style rules apply if more than one rule matches against a particular element. In this so-called cascade, priorities or weights are calculated and assigned to rules, so that the results are predictable. HTML HyperText Markup Language (HTML) is the main markup language for creating web pages and other information that can be displayed in a web browser. HTML is written in the form of HTML elements consisting of tags enclosed in angle brackets (like ), within the web page content. HTML tags most commonly come in pairs like and , although some tags, known as empty elements, are unpaired, for example . The first tag in a pair is the start tag, the second tag is the end tag (they are also called opening tags and closing tags).

    In between these tags web designers can add text, tags, comments and other types of text-based content. The purpose of a web browser is to read HTML documents and compose them into visible or audible web pages. The browser does not display the HTML tags, but uses the tags to interpret the content of the page. •Flash Macromedia Adobe Flash (formerly called “Macromedia Flash”) is a multimedia and software platform used for authoring of vector graphics, animation, games and Rich Internet Applications (RIAs) which can be viewed, played and executed in Adobe Flash Player.

    Flash is frequently used to add streamed video or audio players, advertisement and interactive multimedia content to web pages, although usage of Flash on websites is declining. Flash manipulates vector and raster graphics to provide animation of text, drawings, and still images. It supports bidirectional streaming of audio and video, and it can capture user input via mouse, keyboard, microphone and camera. Flash applications and animations can be programmed using the object-oriented language called ActionScript.

    Adobe Flash Professional is the most popular and user-friendly authoring tool for creating the Flash content, which also supports automation via the JavaScript Flash language (JSFL). Adobe Flash Player makes the Flash content accessible on various computer systems and devices and is available free of charge for common web browsers (as a plug-in), some smartphones and tablets, and a few other electronic devices using Flash Lite. •Adobe Reader Adobe Acrobat is a set of application software developed by Adobe Systems to view, create, manipulate, print and manage files in Portable Document Format (PDF files).

    All parts of the set, except Adobe Reader (formerly Acrobat Reader, and also referred to by the program name acroread), are proprietary commercial programs, while the latter is available as freeware and can be downloaded from Adobe’s website. Adobe Reader enables users to view and print PDF files but has negligible PDF creation capabilities. Acrobat and Reader are widely used as a method of presenting information with a fixed layout similar to a paper publication. •Map It was defined by the website aredictionary, map is representation of the surface of the earth or some portion of it, showing the relatives position of the parts represented.

    As mentioned in Wikipedia, a map is a visual representation of an area, a symbolic depiction highlighting relationships between elements of that space such as object. It was defined by aredictionary website map is a representation of the surface if the earth, or some portion of it, showing the relative position of the parts represented. The above literature are related to the study because the website had provided a map that can help people who are in need. 2. 4: Programming Language PHP It is an amazing language. It is mean to work with web server where it can do the critical work of file management and database access.

    It is reasonably easy to learn and understand and can embed into web pages. It is a powerful as more-difficult language. With a number of impressive extension that add new features to the language. According to the website of webopedia it can perform any task that any CGI program can do, but its strength lays in its compatibility with many types of databases. Also PHP can talk across networks using IMAP, SNMP, NNTP, POP3 or HTTP. PHP: Hypertext Preprocessor is a widely used general-purpose scripting language that was originally assigned for web development to produce dynamic web pages.

    For this purpose, PHP code embedded into the HTML source document and interpreted by a web server. With a PHP processor module which generates the web page document. As a general purpose programming language PHP code it processed by the interpreter application in command line mode performing desired operating system operations and producing program output on its standard output channel. It may also function as a graphical application. PHP is available as a processor for most modern web server and as standalone interpreter or must OS and computing platform.

    The above literatures are related to the present because the study had used PHP in making the system. MYSQL My SQL is a high performance multi user relational database management system that is today the de facts standard for database-drivers software application both on and off the web. According to techterms website, My SQL is pronounced as either “My S-Q-L” or “My Sequel”, is an open source relational database management system. It is based on the structure query language (SQL), which is we for adding, removing and modifying information in the database.

    As mentioned for webopedia, Pronounced “My ess que el” (each letter separately) and not my SEE Kwill”. “My SQL is an open source RDBMS that relies on SQL for processing the data in the database. The above literatures are related the present because the study had used MYSQL to make the website. Javascript JavaScript (JS) is an interpreted computer programming language. It was originally implemented as part of web browsers so that client-side scripts could interact with the user, control the browser, communicate asynchronously, and alter the document content that was displayed.

    JavaScript is a prototype-based scripting language that is dynamic, weakly typed, and has first-class functions. Its syntax was influenced by the language C. JavaScript copies many names and naming conventions from Java, but the two languages are otherwise unrelated and have very different semantics. The key design principles within JavaScript are taken from the self and Scheme programming languages. It is a multi-paradigm language, supporting object-oriented, imperative, and functional programming styles.

    JavaScript’s use in applications outside of web pages—for example, in PDF documents, site-specific browsers, and desktop widgets—is also significant. Newer and faster JavaScript VMs and frameworks built upon them (notably Node. js) have also increased the popularity of JavaScript for server-side web applications. JavaScript was formalized in the ECMAScript language standard and is primarily used as part of a web browser (client-side JavaScript). This enables programmatic access to computational objects within a host environment. 2. : Website Usability As mentioned in the website of Colorado system, Usability is the external to which the intended user can meet his or her goals, using the system being tested. It is also mentioned that when doing the usability test-one must. Website usability is not just about making sure everything on the site works, but now quickly and easily visitors are able to make use of this site. The need for website usability is perhaps west expressed by Jakob Nielsen’s Law of the internet user experience. “User spends most of their time or other sites”.

    Usability is a concern for members because of its potential impart, positive or negative on marketing metrics such as conversion rates, which is turn affect printability. These mentioned terms are related to the current study because of discuss about the usability of the website where the present study is emphasizing its use for the users. 2. 6 Database Applications on the Web 2. 7 Error handling In the published website of search software quality, it was discussed that error handling refers to the anticipation, detection and resolution of programming, applications and communications error.

    Specialized programs, called error handlers are available for some application. The best program of this type for install error if possible, recover from them then occur without terminating the application or (if all else false) a gratefully terminate an affected application and save the error information to a log file. According to the cpearson website, it refers to the programming practice of anticipating and coding for error conditions that may arise when your program runs. The above literatures are related to the present study because the present has the ability to handle errors. . 8: Barangay Management System This system facilitates barangay management by enabling the client barangay to maintain their resident records as complete and up-to-date as possible and as easily accessible for verification, monitoring and reference purposes based on the available residents’ census data kept by the client barangay. Data provided by this system in the form of comprehensive reports are invaluable for planning, program implementation and related purposes. Features: •Automatic Business Processes

    Among the basic components of BMS is its automatic assessment feature which facilitates processing of community tax dues, professional tax, barangay clearance fees and other such charges which are sources of barangay revenues. The system also allows for other barangay-related functions such as those including security and peace-keeping operations such as incident reporting, blotter, reports and records of the barangay peace-keeping council, and other related services. •Forms and Reports The system prepares and prints barangay permits and certifications (e. . Community Tax Certificate, Occupational permits, Barangay Clearance, etc. ) as well as important reports such as Barangay Profile, Socio-Demographic Profile, Residents’ Census Information, etc. Online transactions of barangay forms are mainly given by the system to have a well and peace transactions. Instead of going to barangay, the system will just provide the concerns of the recipients.

    •Query User-friendly query feature enables easy searching of records depending on chosen parameters (e. g. y kind of permit and/ or certification issued, by date of issuance of permit/ certification, by client-name, etc. ) •Standard-based Conforms withLocal Government Code Sec. 394 (d) (6) which provides that each barangay maintain an updated record of residents for easy identification of inhabitants, for use as a planning tool, and of updated reference on the local barangay statistics. •Design and Security Features User-friendly design using easily-comprehensible menus facilitates utilization of application features.

    Flexible system makes it customizable depending on the needs and requirements of client Barangay. BMS can also be linked to a client LGU’s existing GIS or Information System which would enable them to generate graphically-enhanced demographic profile for each barangay. 2. 9: Definition of Terms Residential – pertaining to residence or to residences; suited for or characterized by private residences. Profiling – recording a person’s behavior and analyzing psychological characteristics in order to predict or assess their ability in a certain sphere or to identify a particular group of people.

    Record – a compilation of the known facts regarding something or someone. Recordkeeping – the process to handle record and to process the stored data. It is the maintenance of a history of one’s activities, as financial dealings, by entering data in ledgers or journals, putting documents in files. Summon – to order to come; send for, especially to attend court, by issuing a summons. Resident – a person who maintains residency (domicile) in a given place Web-base- is an application that is accessed by users over a network such as the Internet or an intranet.

    Documents – written document, papers (writing that provides information (especially information of an official nature)). Certificate – certify that you are living in a certain barangay; a certification that indicates any report with in the barangay. Barangay – is the smallest administrative division in the Philippines and is the native Filipino term for a village, district or ward. It was headed by the elected officials, the topmost being the Punong Barangay (addressed as Kapitan; also known as the Barangay Chairman/Captain).

    The Kapitan is aided by the Sangguniang Barangay (Barangay Council) whose members, called Barangay Kagawad (“Councilors”). Cedula– also known as a residence certificates a legal identity document in the Philippines. Issued by cities and municipalities to all persons that have reached the age of majority and upon payment of a community tax, it is considered as a primary form of identification in the Philippines and is one of the closest single documents the Philippines has to a national system of identification, akin to a driver’s license and a passport.

    My SQL- Database used in developing the website to store large data. PHP- is a programming language used in developing a website. Household – is “the basic residential unit in which economic production, consumption, inheritance, child rearing, and shelter are organized and carried out”; [the household] “may or may not be synonymous with family”. CHAPTER 3 SYSTEM DESCRIPTION 3. 0: Description of Residential Profiling and Recordkeeping System 3. 1: System Description Our proposed system, Residential Profiling and Recordkeeping System 3. : System Overview The Residential Profiling and Recordkeeping System of Barangay Balangasan is design as the official website of the barangay. This system helps the residents and the personnel as well as the Barangay Captain in their daily transactions and activities. It gives function that will help the users in acquiring information conveniently. The system provides also an efficient way to the Barangay Captain that will manage and give some necessary documents to the residents. Residents and different entity can view and access the user side.

    The system contains the necessary information needed by the barangay to transact their residents’ needs easy and faster. It also incorporates in giving some hints or points of view of the user after surfing the system through sending some inquiries to the Barangay. To arise with faster distribution of information and records within the barangay is one of the objectives in proposing the system to our client. Users like Secretary and Purok Presidents are given a unique username and password for security and level of access purposes. 3. 3 Significance of the Study

    The Residential Profiling and Recordkeeping System of Barangay Balangasan will help the residence to popularize the town through publishing their place not only to their home town but world wide. It can help other people to extend the knowledge of studies of the town through internet surfing. It intends the tourists and other people to discover what the place has. 3. 2: System Objectives 3. 2. 1 General Objectives The proposed Residential Profiling and Recordkeeping System for Barangay Balangasan, Pagadian City is to give a change the manual way. 3. 3. 1Specific Objectives To secure the records or files of the residents. •To provide an up-to-date information needed by the residents and other concerns. •To monitor the peace and order of the Barangay by managing the summon. •To provide some necessary documents for the residents that is required in building a business. 3. 3: System Scope and Limitation The Residential Profiling and Recordkeeping System of Barangay Balangasan, Pagadian City is capable to answer all the needs of the barangay. This includes recording the files of the residents, personnel and other concern entities.

    The system also provides barangay documents, certificates and clearances for business purposes. Barangay Captain and Secretary can post news, events, programs, meetings as well as barangay calendar that may help to update some recent happenings in the barangay. Guest user and residents can send inquiries or messages to the barangay captain. Updates of barangay population is also includes through Barangay Demography. And lastly, summon is catered by the system but only be entertained within the barangay only. The following are not included by the system: Inventory, Payroll, and DTR of Employee.

    Only Purok Presidents, Kagawad, Secretary, and Barangay Captain as Admin can log-in to the system. CHAPTER 4 METHODOLOGY 4. 0 Methodology 4. 1: Overview Process and methods in the development of the system is discussed in this chapter which includes site selection, entities involved, SDLC (System Development Life Cycle), and Methods Used. The Systems Development Life Cycle (SDLC) is a conceptual model used in project management that describes the stages involved in an information system development project from an initial feasibility study through maintenance of the completed application.

    Documentation is crucial regardless of the type of model chosen or devised for any application, and is usually done in parallel with the development process. Some methods work better for specific types of projects, but in the final analysis, the most important factor for the success of a project may be how closely particular plan was followed. 4. 2: Site Selection The proposed system was sited at Barangay Balangasan, Pagadian City. The proponents approved to conduct a study since it was considered as the most populated and largest barangay in the city.

    And the system is not limited in the barangay only because it can be accessed in any place as long as there is an internet connection. 4. 3: Entities Involved Mr. Perfecto V. Mondarte III, the Barangay Captain serves as the main person in the thesis for allowing the developers to create the Residential Profiling and RecodKeeping System of Barangay Balangasan, as well as, Mrs. Cecilia Caberte, and other personnel. Together with our thesis adviser, Mr. Benjie T. Neniel, for helping us to improve and correct some errors that we’ve made in the creation of the system that gives a big role in having a good and interactive web-based system.

    All bonafide residents, purok presidents and officials are also plays a big role in the system. Without the cooperation and coordination of the persons involved here may cause failure to accomplish the system. 4. 4: Workforce Team •Researcher – the one who gives effort in researching the necessary information needed in the development of the system. •System Analyst – the one who gives effort in analyzing the flow and mostly the one who conducted interviews to the client. Also the one who formulate solutions and understand the design. Programmer – the one who gives effort in coding the system using specific programming language, analyzing the flow of the system and support the system analyst and researcher. 4. 5: Methods Used The proponents acquire some methods for the success of the system. These methods are known to be as an effective and efficient tool especially in dealing with the client and other references to gather some data. The following are the methods that the proponents applied: •Research It includes the gathering of information about the client before having the interviews to avoid embarrassment to the client.

    Other references also like browsing the internet, going to library, etc. that would help to the development of the system. •Interview Research is not enough to gather all the necessary information about the client, so we need to have an interview to be able to know personally the transactions or processes that our client made. Because the information outside may not be accurate and reliable. •Survey To be able to find out the views and opinions of the client, survey should be made. Through it, we would be able to see the real flow of their processes and could apply it in our system. Group Study This time, as a group, we gathered our ideas into one from the information that we have collected. And to be able to finalize the gathered information brain storming and discussing is applied. 4. 6: System Development Life Cycle Various SDLC methodologies have been developed to guide the processes involved including the waterfall model (the original SDLC method), rapid application development (RAD), joint application development (JAD), the fountain model and the spiral model.

    Mostly, several models are combined into some sort of hybrid methodology. SDLC covers many activities: [1. starts from understanding why the system should be built, [2. ] studying the project feasibility, [3. ] analyzing problems, [4. ] choosing the system design and architecture, [5. ] implementing and testing it, [6. ] up to delivering the system as product to the user. SDLC is a process of gradual refinement, meaning that it is done through several development phases. Figure 4. 1 System Development Life Cycles The proponents conducted interviews to gather information to be used for their proposed system which is the Residential Profiling and Recordkeeping System of Barangay Balangasan, Pagadian City.

    Below are the process used by the proponents that includes Feasibility, Requirements Analysis and Design, Implementation, Testing, and Maintenance. Phase 1: Feasibility The feasibility study is used to determine if the project should get the go-ahead. If the project is to proceed, the feasibility study will produce a project plan and budget estimates for the future stages of development. Phase 2: Requirement Analysis and Design Analysis gathers the requirements for the system. This stage includes a detailed study of the business needs of the organization.

    Options for changing the business process may be considered. Design focuses on high level design like, what programs are needed and how are they going to interact, low-level design (how the individual programs are going to work), interface design (what are the interfaces going to look like) and data design (what data will be required). During these phases, the software’s overall structure is defined. Analysis and Design are very crucial in the whole development cycle. Any glitch in the design phase could be very expensive to solve in the later stage of the software development.

    Much care is taken during this phase. The logical system of the product is developed in this phase. Phase 3: Implementation In this phase the designs are translated into code. Computer programs are written using a conventional programming language or an application generator. Programming tools like Compilers, Interpreters, and Debuggers are used to generate the code. Different high level programming languages like C, C++, Pascal, and Java are used for coding. With respect to the type of application, the right programming language is chosen.

    Phase 4: Testing In this phase the system is tested. Normally programs are written as a series of individual modules, these subjects to separate and detailed test. The system is then tested as a whole. The separate modules are brought together and tested as a complete system. The system is tested to ensure that interfaces between modules work (integration testing), the system works on the intended platform and with the expected volume of data (volume testing) and that the system does what the user requires (acceptance/beta testing).

    Phase 5: Maintenance Inevitably the system will need maintenance. Software will definitely undergo change once it is delivered to the customer. There are many reasons for the change. Change could happen because of some unexpected input values into the system. In addition, the changes in the system could directly affect the software operations. The software should be developed to accommodate changes that could happen during the post implementation period.

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