Barangay Hall Information System Narrative Essay

Table of Content


Nowadays. it is really of import to be one measure in front. to be able to get by up with the benefits of engineering. Having a computerized system is a large usage for the barangay halls for them to decrease the clip for a certain operation that if done manually can devour so much clip and attempt. It can besides diminish fuss in workplace and supply accurate and fast consequence that every barangay hall needs. The advocates have chosen information system entitled “Barangay Clearance Issuance System” for the distribution of barangay clearance as our mark concern. in hopes of supplying better ways of monitoring records and minutess alternatively of holding them done manually. San Jose’s barangay hall is one of the local authorities offices in San Miguel Bulacan. They were committed to function and care the people for them to hold a secured and a better manner of life. In the about past it was merely a residential substructure given by an old individual ( citizen of barangay San Jose ) . Then it was founded as official barangay hall of San Jose up to day of the month.

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Significance of the Study

This survey will assist the selected barangay to hold a more systematic and modern manner of entering and seeking records. This portion of the survey discusses about the importance of making the system for the benefits of the followers: For the Barangay Officials- it will decrease their paper works like manually adding and seeking of records. For the Citizen- the system will function as a primary beginning of paperss for the people to salvage clip and attempt and to avoid a long waiting line. For the future barangay functionaries – It will cut down paper plants in adding and seeking of records in conformity to the advocates proposed system.

Statement of the Problem

The advocates came up with this survey in the demands to decrease the manually adding and seeking of records in the selected barangay hall. The general aim of this survey is to decrease the manual system procedure of adding and seeking of records. Specifically. this survey aims to reply the undermentioned inquiry: What are the of import characteristics of the developed Barangay Clearance Issuance System? What operational demands are needed by the system in footings of hardware demands and package demands? What procedure theoretical account shall be used in developing the Barangay Clearance Issuance System? How functional is the developed Barangay Clearance Issuance System in footings of the undermentioned package rating standards ; dependability. efficiency. truth. user friendliness ; and security?

Scope and Boundary line

The proposed system will manage the adding. seeking. sing. and updating of the records in the selected barangay hall. A faster procedure of the said affairs will be recognized until this system is implemented most significantly the system will hive away the information for the hereafter usage.

The proposed system can execute such as:a ) Care of records in connexion with the barangay clearance.B ) Printing of the said papers ( barangay clearance ) .degree Celsiuss ) Printing of felon records

Refering records that are non connected to the system is its restrictions.

The Figure 1 shows the capableness of the admin and the terminal user into the system. Whereas the admin has the full entree to the system while the terminal user is capable of sing and seeking records merely.

Conceptual Model

The research workers aim to depict how the Information System can assist in barangay hall. Consequently. this subdivision describes the construct of the proposed information system to better barangay hall and this starts with the citizen/complainant as an input.

The Figure 2 shows the flow of the system and how it will work and to assist the barangay to hold a more systematic manner of making their work. Besides it shows the input. procedure and end product of the system throughout the whole process. Where the individual or citizen will be ask by the secretary or the user who is a legal officer of the barangay to cognize if he or she has a bad record. After that the secretary or the user will look into the system’s list of records if the individual has a clear or bad record in the barangay. If the individual has a clear record. no misdemeanors committed. and no ailments from the citizens of barangay. the secretary or the user will let go of the barangay clearance. And if the individual has a bad record the secretary or user will non let go of barangay clearance. In the other manus the plaintiff can bespeak to register a condemnable instance to the secretary in the aid of system.

Definition of footingsDatabase – a structured set of informations held in a computing machine. particularly one that is accessible in assorted ways. Database Management – storage that handles the storage. retrieval. and updating of informations in a computing machine system. Graphic User Interface – is a type of interface that allows users to interact with electronic devices through graphical icons. Hardware – the machines. wiring. and other physical constituents of a computing machine or other electronic system. Information System- an incorporate set of constituents for roll uping. hive awaying. processing. and pass oning information. Microsoft SQL Server – is a relational database direction system developed by Microsoft. Software – the plans and other runing information used by a computing machine. Systematic – done. moving harmonizing to a fixed program or system ; methodical.

Chapter IIReview of Related Literature and Surveies

This chapter presents related literature and authorship of recognized experts. both of which have important bearing or relation to the survey. It besides discusses the associated methods and researches that was read and reviewed which helped the research workers to hold a better apprehension and to happen some of import information that is connected with this survey. In the procedure of system development. literature reviews conducted to theory. methods and engineerings associated with systems that have been developed. Background research on the organisation and comparative surveies of bing systems were besides done to understand more the demands before the system was develop.

Barangay Inventory System

With our fast-paced developing society. many of our establishments optimize to execute their processs in a computerized mode. They consider this as a great dependable procedure to tilt on. They believe that this method will assist them catch-up with this speedy changing state of affairss that they encounter each twenty-four hours. However. it is difficult to conceive of that many of us still stick to the manual method cognizing that computerized system is merely there waiting for them to take advantage of. There are several grounds that are coercing them to be stuck with to this traditional system. One of these is illiteracy ; no 1 in this universe is unable to understand and accommodate to the computerized system if it will be decently introduced and taught. Another 1 is being dubious with the system ; they believe that manual system can execute less mistake than an machine-controlled system.

But as the old ages goes by. a figure of certain plants have grown indicating that the manual method is non practical and efficient any longer. Nowadays. people have become more witting with their clip and they find indispensable ways on how they can make such work in less clip or how they can make their figure of plants at the same clip. This survey aimed at developing a computerized system for a barangay that still patterns a traditional manner of making a Barangay Clearance and direction of database.

We will make this by integrating the engineering of utilizing camera and stylus pen for making a Barangay Clearance. We will besides utilize the computing machine to decently pull off their files. By utilizing our system. their barangay employees can hold fast. more practical and efficient manner of making their undertakings ( HazelJane. 2012 ) Many people believe that manual method can execute less mistake than the machine-controlled one. But as old ages goes by. engineering become more developed. Today. the computerized system is more applicable than the manual 1 because it can acquire a more accurate informations and will decrease the clip of work.

Barangay Record System

Barangay is the little administrative division in the Philippines and is the native Filipino term for a small town or territory. Barangay are farther subdivided into smaller countries called Puroks ( English: Zone ) . A barangay is led and governed by its barangay functionaries. It is composed of a Punong Barangay or Barangay Captain/Chairman. seven ( 7 ) Barangay Councilors or Barangay Kagawad and a SangguniaangKabataan Chairman. Together with this is the Barangay Secretary and a residing accoucheuse or a physician that manages and oversee the barangay wellness centre. The barangay is in charge of maintaining path of the records of occupant in the topographic point. These records are of import for different intents that the barangay is being used. The barangay has the manual based procedure for all the services it gives to its components.

They manually handle files and information they get. For cases. in acquiring the barangay clearance. they issue a receipt signifier to the occupant bespeaking the clearance. Same through with the storing of the files. they used booklets to hive away the files. The organisation experienced difficult and long process in accessing the records they have when it is needed and the redundancy of the records were non purely observed. The advocates proposed a computerized barangay information system that will assist the barangay every bit good as the workers and the people of the topographic point. The proposed system will cut down the difficult and long-time process of accessing files and records they keep and shop.

The system will besides be the nose count like system of the barangay for all of its components and new people to populate in the topographic point. The system will be effectual in keeping. seeking and hive awaying of records of all occupant in the barangay. This will assist the worker for holding an easy clip on accessing files and records they need ( Elmer. 2013 ) Record System is helpful to the barangay in hive awaying and maintaining records or files easy. By the aid of the system. they can seek easy the record of a peculiar individual. And they can avoid the redundancy of records.

E-Blotter System

The e-blotter system facilitates fast. easy. and paperless entrance of offense information utilizing the computing machine machine that is linked into one station to another up to the higher central office via cyberspace connexions. The e-blotter is designed as a stand-alone system which will be installed in all constabulary Stationss as a agency of describing and supervising all offense incidents that transpired within their several countries every bit good as the consequences and records of the probe. The system will let sweetening in the class of offense bar. sensing. and solution as it enables easy entree of informations needed for an immediate action from the constabulary functionaries.

Crime research workers and forces will immediately entree offense studies and day-to-day updates of what is go oning in the land. peculiarly in every constabulary station which is critical in mapping out schemes for speedy response and offense bar through cyberspace utilizing e-blotter system. The system will let integrating of offense studies for and accurate and dependable certification which is needed for offense probe and solution. The e-blotter system will render better constabulary service through an improved and enhanced offense incident describing system with the usage of modern engineering ( Yhatskii. 2013 ) The e-blotter is a large aid to supervise all offense incidents happened in the barangay. It will besides assist the secretary to cognize easy if a individual has a offense records before publishing the barangay clearance.

Residential Profiling and Recordkeeping System

Through the old ages. the term web-based recordkeeping has blown up to embrace many facet of entering the file of every occupant. therefore. the term go more recognizable. A general term that describes recordkeeping system is that collects. organizes. and categorizes records. easing their saving. retrieval. usage. and temperament. Software is developed to cut down the clip consumed in a peculiar undertaking to be accomplished with a high criterion and accurate end product or consequences. Web based applications are the ultimate manner to take advantage of today’s engineering to heighten organisations or community more productiveness and efficiency. Web based application gives you an chance to entree your concern information from anyplace in the universe at any clip.

It offers transverse platform compatibility that is more manageable. extremely deployable. give secure unrecorded information. It besides facilitates to salvage clip and money and better the interactivity with the client. The chief intent of the survey is to research the development in doing a web-based system. Technically. the term Web-Based system refers to those applications or services that the client/resident on a waiter that is accessible utilizing a Web browser and is hence accessible from anyplace in the universe via the Web. Web-based system is used to procure the records of the occupants that merely the Barangay Captain and his/her Secretary are the lone entities can entree the record. Viewing and surfing the sites are the lone function that the occupants can make. ( Boddie. 2013 ) The system can assist to do the records or files more secure. Besides. it is easy for them to update and entree the records. And in conclusion. it is easy for them to supervise all of the barangay records.

Barangay Information System

This participatory action-research followed the reflection-input-action-reflection procedure in leting barangays to germinate their ain information system. Benchmark survey. secondary informations usage. cardinal sources interview and observations were the cardinal informations assemblage techniques. Data analysis was fundamentally descriptive. This undertaking was implemented in nine barangays of Munoz. Nueva Ecija. Majority of the respondents perceived their barangay hall as really utile in footings of functioning as locale for meetings and as beginning of critical information about the barangay and its people. However. they felt that the information is unequal as footing for planning and in reacting to information petitions from local authorities offices. The undertaking besides described and documented the Barangay Information System ( BIS ) execution procedure of the nine barangays.

It covered the activities that the barangays did in implementing their BIS. There were commonalties among the barangays in following a basic execution procedure from orientation meeting in the barangay to informations storage and updating. However. there were besides observed distinctive features on informations garnering techniques and logistics wherein some barangay functionaries voluntarily used their ain money for supplies and stuffs and even provided bites for BIS squad members during informations assemblage. informations posting/tabulation and informations presentation so the activities will non be delayed ( Almario. 2012 )

This will better the efficiency of registering studies and ailments in the barangay degree. Storing barangay information in a cardinal database allows for easy storing and updating of records. Retrieval of records will besides be faster. interpreting to faster dealing clip. With the records readily available in the waiter. this will let concerned authorities bureaus to garner informations for planning and development. Furthermore. mechanization reduces the usage of paper.

Barangay File Management System

Palayan City Local Government Unit ( LGU ) has long been provided all of its barangays at least a computing machine unit to upgrade the system of operation to a much enhanced manner. That is. through computing machine engineering. That was about precisely four old ages ago. But up to now. those computing machines had non been used to their fullest capablenesss. Barangay offices still rely on manual labour non on the machines as their frontline of service and operations. Some things are neglected. One. Standard Operating Procedures ( SOP ) is non followed. Anyone can hold his clearance signed or concern license released even if the authorised individual to O.K. it. for illustration the Barangay Captain. is non present. The office has at least signed space clearances and/or licenses in this instance. Therefore. the dependability of such can be questioned.

Two. it’s because all of the facts and information on the barangay is kept on documents. there should-be manifestation of the maximized use of computing machine is non attained and hence causes the slow retrieval of information and minutess. And in conclusion. difficult transcripts of the files. minutess held and other affairs require a big file cabinet to keep them which in many instance. is a instance of an unorganised file direction system ( wonderworldblog. 2005 ) The computerized system helps the authorised individual in footings of pull offing the file. Because there are many information and records that they need to form and procure. the computing machine machines has its capableness of salvaging big file and supplying ways on how to procure the files.

Chapter IIIMethodology of the Study

This chapter presents the methods and techniques used in the research for the development of Barangay Clearance Issuance System’s mark patronage. population and sample. informations assemblage. instrument of the survey. system’s development theoretical account used and standards for system rating for this survey are given importance in this chapter.

Methods and Techniques of the Study

The research workers used the Descriptive Research Method wherein the survey focused on assemblage of informations. Based from ( James P. Key. 1997 ) Oklahoma State University. he describes Descriptive research is used to obtain information refering the current position of the phenomena to depict “what exists” with regard to variables or conditions in a state of affairs. The methods involved scope from the study which describes the position quo. the correlativity survey which investigates the relationship between variables. to developmental surveies which seek to find alterations over clip.

The intent of utilizing the descriptive research method is to get accurate. factual. systematic informations that can supply you with an existent image of the information set that you are reexamining. This method illustrates a study attack to the respondents from the barangay staffs. plaintiff and every bit good as the people in the barangay community. The proposed barangay information system will be good because it will assist the people to get the information their needed. Data assemblage is really of import in the survey because it serves as a footing and form in doing the system.

Target patronages

The mark user of this survey is the secretary. who will supervise the system and assists the citizens who will bespeak a barangay clearance. The Barangay Clearance Issuance System will be a great aid to the secretary to entree the records easy.

Population and Sample

These respondents were asked by the research workers. The population of respondent came from barangay captain and other barangay functionaries. secretary and besides the citizen of the barangay and the respondent will reply the questionnaires to find the overall public presentation of the system.

Data Gathering Procedures

These are the things used for garnering information about the proposed survey. the footing for doing determinations and ratings are the collected informations and record.

Interview – This is where the advocates inquire a inquiry and acquiring the information from the interviewee utilizing direct communicating. Questionnaire – It is a series of different inquiry that will be given to the person who have cognition of the survey. and used to acquire the information from the respondent and their sentiments. Evaluation Form – It is an instrument used to gauge the research survey. The undermentioned standards were given to measure the developed system: ( a ) dependability ; ( B ) efficiency ; ( degree Celsius ) truth ; ( vitamin D ) user friendliness ; and ( vitamin E ) security.

Instrument Used in the Survey

The research workers used questionnaire in covering this survey. A research instrument used to roll up informations may be created by the research worker or based on an bing instrument. If the instrument is researcher created. the procedure used to choose the inquiries should be described and justified and it contains indexs that buttockss of the overall public presentation of the system.

System Development Model Used

The System Development Life Cycle ( SDLC ) for the system development will be used. Harmonizing to Taylor ( 2004 ) . the undertaking life rhythm encompasses all the activities of the undertaking. while the systems development life rhythm focuses on recognizing the merchandise demands. SDLC is used during the development of an IT undertaking ; it describes the different phases involved in the undertaking from the pulling board. through the completion of the undertaking.

A figure of system development life rhythm theoretical accounts have been created: waterfall. fountain. and coiling physique and hole. rapid prototyping. incremental. and synchronize-stabilize. The oldest of these. and the best known. is the waterfall: a sequence of phases in which the end product of each phase becomes the input for the following. These phases can be characterized and divided up in different ways. including planning. system analysis. system design. development. proving. execution and care.

Planing – During the planning stage. the aim of the undertaking is determined and the demands to bring forth the merchandise are considered. An estimation of resources. such as forces and costs. is prepared. along with a construct for the new merchandise. All of the information is analyzed to see if there is an alternate solution to making a new merchandise. If there is no other feasible option. the information is assembled into a undertaking program and presented to direction for blessing.

System Analysis – During the analysis phase the undertaking squad determines the end-user demands. Often this is done with the aid of client focal point groups. which provide an account of their demands and what their outlooks are for the finished merchandise and how it will execute. The undertaking squad paperss all of the user demands and gets a sign-off from the client and direction to travel frontward with system design.

System Design – The design stage is the “architectural” stage of system design. The flow of informations processing is developed into charts. and the undertaking squad determines the most logical design and construction for informations flow and storage. For the user interface. the undertaking squad designs mock-up screen layouts that the developers use to compose the codification for the existent interface.

Development – During the development stage developers execute the programs laid out in the design stage. The developers design the database. bring forth the codification for the informations flow procedure and design the existent user interface screens. During the development stage. trial information is prepared and processed as many times as necessary to polish the codification.

Testing – During the proving stage all facets of the system are tested for functionality and public presentation. The system is tested for integrating with other merchandises every bit good as any old versions with which it needs to pass on. Basically. the cardinal elements of the testing stage are to verify that the system contains all the terminal user demands laid out in the analysis stage. that all the maps are accurately treating informations. that the new system works with all other systems or anterior systems. and that the new system meets the quality criterions of the company and the clients.

Implementation – During this stage. the new or enhanced system is installed in the production environment. users are trained. informations is converted ( as needed ) . the system is turned over to the patron. and concern procedures are evaluated. This stage includes attempts required to implement. decide system jobs identified during the execution procedure. and program for sustenance.

Maintenance – During the care phase. the system is assessed to guarantee it does non go disused. This is besides where alterations are made to initial package. It involves uninterrupted rating of the system in footings of its public presentation.

Data Gathering and Statistical Treatment

After developing the system the information that are gathered. analyzed and tabulated will find the degree of perceptual experience of the overall public presentation of the system. descriptive statistical tools that employed such as leaden mean to find the perceptual experience of respondents on Barangay Clearance Issuance System.

Construction Procedures

The research workers conducted a study from the staffs of the barangay and the people in the barangay community. the aims of this study are ; to cognize if this survey will be a large aid for them for the sweetening intents and it will be easier to let go of the barangay clearance. The respondents will be given adequate clip to reply the study forms that will assist the research workers to garner some informations for this survey. The research workers constructed the study signifier holding ten ( 10 ) inquiries for them to reply.

The processs in garnering informations were presented as follows: 1. The research workers submitted the mandate missive to the disposal office for the blessing in carry oning the study to the chosen respondents which is related to the present survey. 2. The population or the respondents in this survey were chosen precisely. Each respondent came from the disposal. staffs. and people in the barangay. The entire figure of the involved individuals in this survey is 5 ( five ) . 3.

After subjecting the missive and taking the respondents. the questionnaires were constructed and distributed on the selected respondents. The research workers gave adequate clip to reply the study signifier. The respondents were supervised by the research workers for farther elucidation about the study signifier. 4. After carry oning the study. the research workers collected the study signifier from the respondents to reexamine and verify the replies to processed and table the consequences of the signifier. to cognize if the aims of this survey were meet.

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