Computerized Enrollment System Essay
As generation change fast, technology innovation is also fast changing, mostly the computers. Computer benefits such as the way of using certain applications for office or project works, for record keeping purpose and even communication. Moreover, computer performs various tasks accurately, quickly and efficiently. This is very user friendly that caters all the banking transportation and even in a smallest business for record keeping intention. This is the essence of modernized technology. Computing technology has an impact on almost every aspect of daily life.
Computer applications abound in art, business, entertainment, science, engineering and medicine. In addition, the discovery of the computer was great function of modernity for different to make work easier, more capable and more adaptable of humanity. It has brought a new level of knowledge that became the new standard in the industry. It made the school more efficient for students and provided path to communicate to entire earth. Nowadays, computer base system is commonly used by company and institution and one of this is computerized enrollment system. Computerized Enrolment System is the must have system in school.
It is a convenient way of storing and retrieving information of a student that provide more easy way of enrolling. One of the schools that badly needed this Computerized Enrolment System is Banate National High School, located at Brgy. Bularan, Banate, Iloilo. At this computer age, they are still practicing the manual procedure of enrolling students which resulted to a very time consuming and keeping records of student is not safe and hard to find when need it, lost of data will probably the huge effect. This Computerized Enrolment System is proposing in-exchange to the existing system in Banate National High School.
This proposed system will cut down the cost during enrollment and reduce much effort. Objectives of the Study It is the purpose of this study to: a)Lessen the time of the students in paying their fees of Banate National High School. b)Speed up the process of generating enrollment report in a short period of time and lessen the workload. c)Manage an easy way of securing student record. Statement of the Problem The Computerized Enrolment System of the Banate National High School, Bularan, Banate, Iloilo, sought to answer the question formulated. a)How to lessen the time of the students in paying their fees of Banate National High School? )Hot to speed up the process of generating enrollment report in a short period of time and lessen the workload?
c)How the Banate National High School can manage an easy way of securing student record? Significance of the Study This study conducted to make a Computerized Enrolment System of BanateNatioal High School located in Brgy. Bularan, Banate, Iloilo. It is mainly focused on the development of the enrollment process of the school. To the personnel in-charge in the enrollment, this study can lessen their workload especially during enrollment and, help them safely keep the records of the students.
In addition, this system could attain an efficient and reliable in making student records. The result of this Computerized Enrolment System could benefit students through giving quality service and providing a short enrollment procedure. To the developers of the system this could enhance their skills and capabilities in developing a system that would be a tool in giving quality enrolment system to the intended school. This could also sharpen their mind thoroughly for a better purpose. Lastly, it is import in such a way that it benefits not only the student but the administration as a whole.
This may as an idea that technology really created to help and achieve additional progress of the school. Scope and Limitation of the Study The study will be limited only to the boundaries of computerized enrolment system in Banate National High School. The researchers focused in getting relevant data including data of the students and computation of necessary fees, the system will able to print receipt and class list. This system includes sectioning. This system is developed for the authorized personnel that enroll students. And it will be used to avoid the duplication and redundancy in encoding and tracing the student information.
It has an ability to save, record, and edit those data and important information about the students. Definition of Terms Enrollment. The process to register on a particular school. In this study, enrollment in a computer generated process of entering and verifying data of student. This includes the listing of information or data about the student and subject he/she will be enrolled. Computer. Is a general purpose device that can be programmed to carry out a finite set of arithmetic or logical operations. In this study, computer is device where the program for the Computerize Enrollment System in installed.
System. A set of interacting or interdependent components forming an integrated whole or a set of elements (often called components) and Relationship which are different from relationships of the set or elements to other elements or sets. In this study, system is the data processing which involved registration, assessments, and payments of students. CHAPTER II REVIEW OF RELATED LITERATURE Computerization is a control system that manages processes in industrial workplace. It reduced human errors and processing time, thus it can boost productivity and resulted into high quality of product produce.
In Information System, computerization is concerned about interrelating different but interdependent transactions. This can result in a system with well-integrated processes that can perform much faster and more accurate than a manual system. Computer applications abound in art, business, entertainment, science, engineering and medicine. Enrolment is the process of entering and verifying data of student to register on a particular school. Different interrelated processes build up enrolment procedures called Enrollment System (ES). ES are used particularly in recording and retrieving student’s information.
Tracking student’s information is also one feature of ES, in which the school can trace the standing of a student. Verifying payments was also added to update or browse student’s billings. Reyes (2005) task would be time consuming to accomplish manually and more practical with the aid of computers field in cabinet. Lewis (2002) stated that the reason for using computers vary from person to person. Some of the computers in business are to perform accuracy, to be as productivity, to decrease bottle necks or hassles to alter cash flows or to simples elevate your status.
Gold Chager et al (2003) said that computer as a device for processing information knew computer plays a significant role in their lives, but few are aware of just how pervasive role is. Halili, M. C. N. (2004) that man’s actions are t just involuntary movements especially when time allow to plan his next action. These responses pass through the process of reasoning and analysis. Bryan (2006) emphasized the information system is a set of people, procedures and resources that collects, transforms and disseminates information in an organization to do’s ends rely on many types of information system (IS).
They might include simple manual information system and informal system and also computer based information system that uses hardware, software telecommunication and other forms of information technology (IT). Sander (2002) computers are an intelligence amplifier that can free human to use their time effectively. Because a computer is a fast and accurate electronic symbol or data manipulating system that design automatically accept and store input data process and procedure output results under the direction of the stored program or instruction. Towsand (2005) stated that database is structed collection of data.
The data may be about people, product events in short, any type of information is to manage the collection of data for reporting and making decision. Adamski(2007) give some advantages of database processing first economy of scale getting more information from some amount of data, sharing data balancing conflicting requirement, enforcement of standard, controlled redundancy consisting integrity security ,flexibility and responsiveness ,increase programmers productivity, improve program maintenance and data independence
Alcaria (2004) explained that the use of computer are continue to grow, the need for more timely information and data processing comes on demand keeping the records of any manual operations need the application of computer because handling it manually will only be conflicting. Kroenke (2002) in the early 1970’s database processing was considered an esoteric subject of interest only to the longest corporation with the largest computer. Today, database processing is becoming an information system standard. Silberschatz (2006) in his book “Database System Concept” the goal of database system is to simplify and facilitate access to data.
Ahitud et. al (2007) Mentioned that information system are more collection of hardware, software and people. They should be constructed to fit the organization’s strategy and structure so that it could easily be adapted to the information they needed. Asumbra (2002) Access to information is the best way to. In line with technology access to information within fingertips is the easier way to be equipped in the future. Hammer (2003) Said that computer could eliminate the need for copying and rearranging information, which was entered into system.
They also perform mathematical computation; in short computer can eliminate most of the paper works. Microsoft Corporation (2002) Explained that computer network are collection of computer and intelligent peripheral equipment that are inter connected by telephone lines, micro wave relays and other high-speed communication links of the purpose of exchanging data and sharing equipment. Related Studies Conde (2007) in his study entitled “Network-bases Enrollment System of Paete National High School cited that the manual process of enrollment and manual handling of information and reports of the students is very laborious one.
The proponents developed a network based system enrollment system to the said school to solve the huge amount of task. Garcia (2002) created the “LSPC Enrollment System”, the study can be a great help to persons concerned during the enrollment period, the registrar, instructor of the students as they retrieval necessary information when needed and lessen the burden manually browsing over enrollment slip for record purposes Saayo et. al (2008) developed the system “Network based automated Enrollment and grading system for Morong National High School.
Due to increasing population of the institution, and the school currently implementing the manual system, every student spends a lot of time during enrollment period, such as paying their tuition fees a nd processing the school requirements. Valina et. al (2009) entitled “Network-based student Permanent Record keeping and Enrollment System of Balian National High School”. This System was made to lessen the time and effort exerted by both student and school employees.
It is also made to give accurate reports and keep records of every students every students and for easy and fast way of enrollment. Soria et. al. (2006) constructed a system entitled “Network-based Computerized inventory System for the supply office o the LSPC main campus. With the advancement of technology, devices and machines were improve , developed and inverted to cope up with the need of new world. There are different systems designed for reliable, efficient and very useful to the user. Cabang et. al. 2003) developed the ‘computerized Students Record Monitoring System of Siniloan National High School”, Computerized Student data will be exceedingly helped to the user through continuous management of the School. It could help the registral for a less effort services in he institutions specially in updating, printing and deleting students record. Velasco (2002) Study entitled “Maulawin National High School Student Information System” cited that maintaining students, records manually is a very difficult task and time consuming.
In that case, computerization system that can help and handle this data needed to speed up the process of student’s record keeping and to promote and reliability. Cura et. al. (2004) Designed system entitled “computerized inventory system of office of the supply in LSPU” is capable of handling voluminous data about the flow of item insurance and reply to the flow of items’ issuance and return in supply office Torres et. al. (2002) conducted a study that resolves around the importance computerization of student information.
This study was conducted with the hope that it would help minimize time and effort in processing student’s information in Maulawin National High School. The basic feature of this study is after the storage and access of retrieving and updating the data. Aravia et. al. (2002) Show the growing importance of computers in the society. The significance of the study revolves the automation of student permanent record keeping. Revalla (2005) created an Automation Enrollment System for the computer Science Department of the Laguna College business and Arts.
The study was conceived because of the need to update the current registration system of LCBA, which is done manually. Her study, was based on the special problem of Mr. Bonifacio E. Bacani, Jr. about “Student Record information System”. Solomon (2002) developed Enrollment and Record keeping System, to know how to read sign the data that is used to be kept the record files of students and also that, it could be mange more efficiently in computer with his project. Monsalve and Ilagan (2005) developed a program and designed using Microsoft Visual Basic 6. 0 and Microsoft access.
The system is capable of receiving access, searching items, providing adequate information and data gathering. Magalang (2003) he proposed this to developed software that will help the management of the school “lyceum’ in giving good service to its student in speeding of the process involve in monitoring account acquired during the enrollment & other payment transaction. Lazaro (2004) this study entitled “Liceo de Los Banos record monitoring system” password was created for the protection and was designed to be user-friendly by only authorized persons and to ensure security of data basic information.
Lumbers (2002) stated in her study entitled “a systematic enrollment process using database system in Saint John academy. Calamba, Laguna” that the application of database system to the enrollment process will greatly increase its efficiency; automation of enrollment process will upgrade the quality of the services provided for the qualified enrollees. In the case of Nyongani School Inc. , it is composed of a manual system. Directress used manual system in recording and retrieving student’s information. She also has information about student’s payment.
In fact, she does all the record keeping just by using ballpen and columnar sheet. On the other hand, Registrar Department also used manual system as a way of recording and retrieving student information. Another department is Accounting Office that administers student’s payment manually. The University of Southeastern Philippines adopted new enrollment system for this school year 2009-2010. Enrollment system is a good step for the school. Enrollment system is useful especially when the school retrieves the important information from the student.
In the enrollment system, the school can trace what are the standings of the students. Lack of enrollment system in a school it can lead to chaos and troubles, the students will be confuse on what they should do and how they will do to be able to enroll. It is extremely useful in the school in the way of making the processes of enrolling much easy. Theoretical Framework Theoretically, the main purpose of the system is to create an efficient, fast and reliable Computerized Enrollment Sytem of Banate National High School. According to Paul M.
Orehosec, enrollment is a’ cradle to grave process that starts at the point of student contact (the prospect) and continues to and through graduation. A Database Management System (DBMS) consist of collection of interrelated and set of function to access the data. DBMS provides an environment that is both convenient and efficient to use in retrieving and storing information. It is also consist of programs for storing, retrieving and manipulating large amount of data. With DBMS software the user can compile huge list of data and manipulate, store and retrieve it without having touched single file cabinet of folder.
Local Area Network (LAN) is a collection of interconnected computer that are separated by distance up to a few kilometers and typically used in office. Networking really helps establishment in a way of providing simultaneous process. Successful enrollment management depends on information base that is comprehensive targeted and continuously updated to conform with enrollment policies and to monitor its effectiveness. Institutions implementing enrollment programs need to establish an initial information infrastructure. This data will identify areas in need of further analysis that may suggest policy revision.
This approach (1) establishes a comprehensive framework (2) encourages development of enrollment target performance, monitoring system and tracking files (3) identifies areas of the student (4) integrates institutional research into enrollment management policy formation and (5) promotes continues improvement through the data analysis policy cycle. Conceptual Framework This study is based on the process of enrollment in Banate National High School. This system will provide reliable and safe records of the students. Prior to this the enrollment procedure will be shorten compare to the manual process.