The guide should use a specified job role as an example and describe the recruitment documentation ND the main employability, personal and communication skills required when applying for the specified job role. Task 1 (Pl) Introduction The documentation used in the recruitment process will include: A Job Analysis Job Description Personal Specification Job Advert Candidate Performance Record Short Listing pro-formal Letter of Rejection/ Acceptance Contract of Employment Duffy High School Duffy High School I have selected to investigate is Duffy High School. It employs 70 teachers and 66 support staff.
The advertised job role I have selected is for a level 2 Learning Support Assistant. Job Analysis Job Analysis is the process of gathering and analyzing information about the content and the human requirements of jobs, as well as, the context in which jobs are performed. This process is used to determine placement of jobs. Also, a Job Analysis is a method that potential candidates use to help them to identify and gather information about their potential job, the usually things that a potential employee will use a job analysis is that so they can identify and understand the qualifications, desirable qualities, essential qualities etc.
Since Duffy High School doesn’t have a Job Analysis this would be a disadvantage cause over the years the essential and desirable qualities of a potential employee would change over time, for example a person trying to get a job at Duffy High School as a new Math teacher, because they don’t have a Job Analysis, the Math teacher might have a different understanding of the essential and desirable qualities. An example of a Job Analysis used by Duffy High School wouldn’t be possible because Duffy High School doesn’t have any examples of job analysis.
The pros of this document are a Job Analysis is used to help people to identify the potential Job Vacancy that they want. Also, another strength of this document is that the Job Analysis is a process which provides with valuable job-related data that helps managers and Job Analyst the duties and responsibilities of a particular job, risks and hazards involved in it, skills and abilities required to perform the job and other related info. The documentation could be improved by the fact that a Job Analysis is very time consuming for Duffy High School to make the Job Analysis or the potential employee to spend the time reading.
Also it Involves Lots of Human Efforts: The process involves lots of human efforts. As very job carries different information and there is no set pattern, customized information is to be collected for different jobs. A ‘Job Description’ is a document that is sent to job applicants, outlining the main responsibilities and routine duties of a job as well as line management. Furthermore a Job Description is what the employer will want his employee to do in Duffy High School. For example an employee, to take control of the financial department once Duffy High School has decided that it does require a new employee.
It must then decide exactly what the job will entail and the susceptibilities to be undertaken by the new employee. It is an opportunity for a business to change the tasks and responsibilities allocated to a particular job. The reason of why a business would use a job description is because it is essential for potential employees to understand the specific role that they are applying for because if the potential employee would understand the necessary job role they will be better prepared of the interview and this will increase their chances of getting the job.
An example of a job description used by Duffy High School is appendix one. The strengths of this document are that a Job Description is that it enables us to compare potential candidates to it, helping with the selection process and allows possible candidates of compare themselves with the job. Also, it allows candidates to know the relevant information needed about what the job involves and the responsibilities they will have. The documentation could be improved by the fact that you can lose an ideal candidate for another type of job, and the new employee can’t carry out a particular task mentioned In the Job Description.
In conclusion, a job description would be used as a good method to help a potential employee to identify and understand what the job is and to understand the necessary information about the specific job that they are offering. In conclusion, a job description is important for candidates because a job description helps potential candidates to prepare for their interview. A ‘Personal Specification’ is when an employee is looking for a person with certain skills that the employer may be looking for such as the employer may want the employee to have qualifications.
The personal specification outlines the educational qualifications, experience and knowledge/skills a potential applicant is required to have in order to complete a job. These qualities are often divided up into essential and desirable. A potential applicant is then able to match their own skills to those required to see if they would be suitable for the job being advertised this specification will be used to assess a candidate’s suitability for the post.
The reason of why a business would use a specification is because Duffy High School would use a personal specification because it helps Duffy High School to identify and understand the candidate’s essential and desirable qualities. There are a variety of different ways of completing a personal pacification; one of the most commonly used is the seven-point plan, designed by Ales Rodgers in 1952. Rodgers seven point plan is: Physical make up-what is required in terms of health, strength and energy? Does the job require physical strength?
Is it tiring, heavy manual work? Does the job require contact with the general public? Attainments-what level of education and qualification is required to undertake the job? What occupational training and occupation experience is the potential candidate required to have? General intelligence-what does the job involve in terms of quick thinking and mental effort. Special aptitudes-what kinds of skills will the potential application need in order to do the job? Will the applicant need mechanical skills, be able to work with numbers or have excellent oral skills?
Interests-what personal interests could be relevant to the job? Would experience of working with other people, working outdoors, for example be helpful? Disposition- what kind of personality would enable the person to perform to a high standard? Does the job require leadership skills? Circumstances- Are there any special circumstances that the job requires of the candidates? Would the potential applicant be required to work at efferent times of the day, weekends, be on 24 hour call out?
An example of a personal specification used by Duffy High School is appendixes two. The strengths of this document are that it is used by a business to help identify the essentials and desirable qualities that they want a potential employee to have. The documentation could be improved by the fact that this method is very time consuming because it takes Duffy High School time because they have to take time out of work to do these personal specification and because Duffy High School has to spend time of the personal specification the productivity of
Duffy High School will decrease and the efficiency of Duffy High School will decrease and this will cause De-motivation which will affect unit cost because De-motivated employees won’t work to an efficient level and productivity will decrease and unit cost will increase. In conclusion, it is important that a business Uses a personal specification is because it helps Duffy High School to identify and understand the essential and desirable qualities. A Job Advert is that once Duffy High School has completed all of the other stages it must then decide where to advertise the new position.
There are many different methods a business could use to advertise a position and often this is governed by the type of job being advertised. The reasons of why Duffy High School would use a job advert to promote their job vacancy is because if they are able to promote their job vacancy via the different types of advertisement, then Duffy High School will have a larger employment pool and they will have more candidates to select their new employee from.
There are two main aspects of Job Adverts these are: Content of the advert- because if the content of something that is very colorful ND decorative, then this will promote the job advert because more people would want to look at a colorful eye-catching advert with a specific job that might interest them, but if a Sole Trading business just uses a piece of paper saying’ help wanted’ then this wouldn’t attract as many people to the vacancy.
Location of the advert- because if the Job Advert is advertised in a place that might have skilled employees then might receive a larger amount of skilled potential candidates- for example if a business advertises a job vacancy outside a University then because university graduates might have just finished university hen maybe that they will want to get employment, if they see the Job Advert then they might sign up and try to get the job that the Job Advert was advertising, if the skilled employees try to apply for the job then I believe that they would have a better chance of getting the job that people who aren’t so qualified.
If Duffy High School gives the job to one of the skilled employees then can result in the employee being and happy and motivated which is essential for the staff of businesses because if the staff are motivated then this will increase the productivity of Duffy High School and reduce the unit cost which is a huge benefit for Duffy High School.
Also, another advantage of Duffy High School taking on a skilled employee is that they could train the other employees and to Duffy High School this one skilled employee would be training the workforce for Duffy High School and it would a free method of training because the skilled employee is training. But if they put their advert in a shop, then they might not receive any skilled potential candidates. The location of the advert may affect the layout and design.
Some of the methods are listed below: Radio Television Job Centre National Newspaper Local Newspaper Adverts in windows Recruitment Agencies The Radio is a very good method that Duffy High School could use as a method to promote their Job Vacancies, the advantage of using a Radio is for a Radio there is a huge audience because lots of people will listen to the Radio and this would be a good method to promote their job vacancy. However, the disadvantage of using a Radio is that this method can be costly.
The Television is a very good method that Duffy High School could use as a method to promote their Job Vacancies, the advantage of using a Television is or a Television there is a huge audience because lots of people will listen to the radio and this would be a good method to promote their job vacancy. However, the disadvantage of using a Television is that this method can be costly. The Job Centre is an organization that helps people tries to get employment.
The advantage of using a Job centre to promote a Job Vacancy is that it is free to promote, it doesn’t cost a penny to promote a Job Vacancy. However, the disadvantage of using the job centre is that it would have a small audience. The National Newspaper is a newspaper that is National published such as the SUN. The advantage of using a National Newspaper is that a National Newspaper would have a larger audience because a huge amount of people would read a National Newspaper.
However, the disadvantage of using the National Newspaper is that this method can be costly. The Local Newspaper is a newspaper that is Local published. The advantage of using a Local Newspaper is that they target specifically target certain people. The disadvantage is that the Local Newspaper would only have a limited audience because not many people read the Local Newspaper. The Professional/Specialist/Newspaper/Magazine is a type of promotion swapper or magazine etc that promotes specific jobs.
The advantage of using Professional/Specialist/Newspaper/Magazine is that this method targets specific people who are usually qualified or well trained. The disadvantage is that the Professional/Specialist/Newspaper/Magazine is that they would only have a small audience because not everyone who wants a job is qualified. The advantage of using a shop window to promote a job vacancy is that it is cheap because all you needs is a pen and paper, so method is very cheap.
The disadvantage is that the stop window is that they would only have a small audience because a shop window advert wouldn’t be seen by many people. The Recruitment Agencies are businesses that work for organizations to find people for jobs when the organizations need them. The advantage of using Recruitment Agencies is cheap because all you have to pay is a small fee. The disadvantage is that the Recruitment Agencies is that they would only have a small audience because they have a limited audience because not everyone can use a computer.
There are many factors that affect the design and layout of the advert, these are: Type of job- the type of job would affect the design and layout of the job advert cause the type of job would influence what type of advertisement that a business might use and how large the audience for this method would be, for example, if Duffy High School is trying to promote a job then they would have usually use the internet or something along that line, but a Sole Trading business who wants a new employee then they might just use a piece of paper in the window.
Budget/Cost- the cost/budget would affect the design and layout of the job advert because if a business has lots of money to advertise their Job Vacancy then they will get much larger employment pool from potential candidates to elect from business Duffy High School spend more money on advertising they more potential candidates.
But a much smaller business would have a very low budget which is a bad thing because their advertising campaign would only have a very small budget which means that a smaller business won’t be able to use much money for advertising. Laws- the laws that are set up in the UK would affect the way that a business creates their job advert such as ‘Sex Discrimination Act’ this law states in the workplace everyone is considered equal whether they are male or female.
This old affect Duffy High School of Duffy High School breaks this law then this will have a severe negative impact on Duffy High School and this would decrease the reputation of Duffy High School which would decrease their motivation and this would decrease the productivity and efficiency which would result in Duffy High School having to increase its unit cost and if Duffy High School continue to fail then they would have to declare bankruptcy.
Color-the color would affect the business because if the advert is because if the advert is something that is very colorful and decorative, then this will remote the job advert because more people would want to look at a colorful eye-catching advert with a specific job that might interest them, but if a Sole Trading business just uses a piece of paper saying’ help wanted’ then this wouldn’t attract as many people to the vacancy.
Image/Potential Copyright/ Laws- this would affect how a business would advert its Job Vacancy because if Duffy High School wants to use a product that another company would use such as Tests uses Sad’s ‘why pay more’ slogan then USDA could sue Tests for stealing their Slogan because they are benching the copyright of another equines; this would have a severe negative impact on Duffy High School and this would decrease the reputation of Duffy High School which would decrease their motivation and this would decrease the productivity and efficiency which would result in Duffy High School having to increase its unit cost and if Duffy High School continue to fail then they would have to declare bankruptcy. Restrictions- this would affect Duffy High School because if Duffy High School uses an advert that could have racist language for example then this would cause a problem because this would upset lots of people because of the racist r unsuitable language that they may is in their adverts. Furthermore, there are laws that discard racism in adverts, the law is ‘The Race Relations Act 1976’ this is a law that states ‘makes it unlawful to publish advertisements that discriminate on racial grounds, or to make arrangements for such advertisements.
Both publishers and advertisers are legally responsible for ensuring that advertisements are lawful. ‘ This would impact on Duffy High School because if Duffy High School created a racist advert then would be breaking the law. The aim of a Job Advert is trying to advertise a new Job Vacancy for a selected equines, for example, if a current Math who is deciding the leave the school, then Mr. Wilson will have to create a Job Advert to promote the Math teacher’s Vacancy. Also, the aim of a Job Advert is that it must promote their Job Vacancy in order to get more potential employees and to create a larger employment pool of potential employees.
AID stands for Attention, Interest, Desire, Action’. This is: Attention-potential applicants will stop and look at the advertisement. Interest- the advertisement is sufficiently informative to raise interest Desire- the job is clearly explained and therefore the potential applicant will make further inquires. Action- the advertisement explains how the potential employees are too apply for. To be honest, there is one main difference- Duffy High School doesn’t want everybody applying for the position regardless of their suitability. The advertisement must therefore be informative, clearly stating what the job entails and the type of person requires doing the job.
This information will be derived from the job description and the prepared personal specification. Once Duffy High School has decide what the characteristics and requirements of the potential candidate will be, they will have to decide how to advert suitable applicants, An example of a job advert used by Duffy High School is appendixes three The strengths of this document is that this Job Advert will hopefully reach a large audience and this will benefit because if Duffy High School gets a larger audience there will be more people interested in the Job Vacancy and as a result Duffy High School will get a larger selected of potential employees from the larger employment pool.
The documentation could be improved by the fact that this method is very time consuming because it takes Duffy High School time because they have to take time out of work to do create these Job Adverts ND because Duffy High School has to spend time of the Job Adverts the productivity of Duffy High School will decrease and the efficiency of Duffy High School will decrease and this will cause De-motivation. In conclusion, it is important that Duffy High School is able to advertise and promote their job vacancy via a large audience. Application Methods After deciding where to advertise the job Vacancy, businesses must decide how they want to apply for the Job, there are three main different types of Application methods, and these are: Letters Application Forms A letter can be used in three ways. The advertisement might be required to write and request an application form. A letter may be the only document required to apply for a job.
A letter may be the best type of application methods because it’s a basic, straight to the point method of application. Also, the letter is a very common method of applying for a job. The advantages of a letter are: A letter is a quick method; it’s quick because the letter gets send directly to the location that the letter is being sent to. A letter is straight to the point, this is because a letter is informative and it literally goes straight to the point. A letter is also easy to make, because anyone can write and send a letter The disadvantages of a letter are: A letter might not include all the necessary information because the person writing the information might miss out essential information.
A letter might not reach a specific destination in time because a letter takes time to send the letter from one place to another, the usually estimated delivery time for letters is 34 days depending on the class of stamp e. G first class usually 3 days, or 4 or 5 days for second class stamps. The letter is a time consuming process because in order o write and send the letter to the person you’re writing too and there’s usually a delivery time for the letter. If you are currently studying at a collage you probably had to complete an application form in order to be offered a place within the collage. Applications Forms are probably one of the most common types of Application Methods a lot of people use Application Forms.
They can continue to follow: Personal Details (names and addresses), Qualifications, Current Employment, Past Employment Record, Health, Hobbies and Interests, two references to provide references. The advantages of Application Forms are: Application Forms are one of the most common methods that people use to help them to get into a college or university. Application Forms are one of the most common is widely accepted because this method is more or less accepted by everyone. The disadvantages of Application Forms are: In order to write a successful application the person writing it would have to include a lot of additional information that must be in the Application in order for it to be accepted.
In order to write a successful application the person writing it would have to consider the instructions that people have to follow. The third and final type of method of an application method is a C.V.; this is a document that’s designed by the application containing name, Personal details, Educational, Qualifications, Current Employment, and Past Employment. Thigh’s the method that is probably the most common type of application form, because everyone will use a C.V. because their very widely accepted. A C.V. will be used to help people apply for a job. The advantages of C.v. are: C.v. are one of the most common methods that people use to help them to get into a college or university.
C.v. are one of the most common is widely accepted cause this method is more or less accepted by everyone. The disadvantages of CSV’s are: In order to write a successful C.V. the person writing it would have to include a lot of additional information that must be in the Application in order for it to be accepted. In order to write a successful C.V. the person writing it would have to consider the instructions that people have to follow. Shortlist Shortlist is the process of after the distribution of advertisement once people have interested applicants has sent in their applications the business will read their applications and shortlist their application forms to 6 people.
The reason of why a business will interview 6 people is because the business wouldn’t have the time to interview the potential applicants because if the business did interview all the candidates then this would be time consumer and this would decrease the productivity of the business because since the high level employers are busy with the interviews the production of the business would decrease, resulting in a decrease in efficiency, and if the business does decrease their productivity then the motivation of the employees will decrease resulting in unit costs being increased which is a huge disadvantages for the business. But if the interviewed less than 6 applicants then the business would get the entire range of different employees. Furthermore, a personal specification is essential to the shortlist process is because the personal specification would be used to help the business to identify the essential and desirable qualities of the candidates. The department that would deal with the Shortlist would be Human Resources.
The problems that could occur are that the Shortlist process could be biased because for example if the interviewer if the father of one of the candidates then his would be biased because the interviewer would probably give the job to this son. In order to avoid this type of problem, the business could take away the name, the age etc because if the business takes away the candidate’s names etc then this would help the business to avoid the biased system because nobody would know who the candidate are if they anonymous. A Personal Specification is essential to Short-listing because using a personal specification helps the business to identify the essential and desirable qualities.
