Introduction
This project is entitled “Exam Registration System” . The Exam Registration system will help in registering student details to issue hall ticket for the exam. This project will help RTUC students to do registration for exams online. It helps the management to conduct the online registration. And the purpose of this project is to change the basic paper (Traditional way of use) the way used to students application issues In this project, researcher design website which helps students to do their exam registration without time consuming. Our Moto is free from page usage It is very helpful to develop the Green World.
Background of the study
As the name of the project “Online Exam registration” suggests, the system/application is to allow institutions administrators to computerize the process of registering students who wish to participate in exams within the application school administrators are able to register their students groups and send request to RTUC which upon payment, accept the group and specify examination center for each student. This whole process is accomplished through web-based interfaces.
The Internet can be regarded as cheaper and improved version of the self-education resources. The manual procedure used for conducting exam registration is time consuming process and error prone due to human limitations. The system purpose is to completely automate the old manual procedure of doing exam registration to online web Based Exam system. The Online Exam registration System is a web based registration software developed in MySQL and PHP designed to help students registration for exams Online. In addition the administrator can edit all details of the student.
Various student details are maintained by the software. They include the Roll no, First name, Last name, User name and Password. The software also provides a facility for editing the student details if required. This Online Exam registration Software in PHP and MySQL has a feature called “Student Authorization”. The student who wants to write the exam will have to register their details. The system built is to be used by students and managed by an administration. The student has to login before any processing is to be done.
The register maintain the details and view all the students who have registered to paper for an exam. Exam registration system automates the system, rechecking the inclusion of all details, automatically initializing the date of exam and other details. Admin checks out to see if the fee is paid, based on which to check out if the hall ticket has already been issued. The user will register with the system by providing personal information such as name ,date of birth, gender, subject, and registration number. Upon the successful payment of fees and given the relevant student details, the student will be issued the hall ticket.
Only registered student’s can attend the exam. Using certain cryptographic techniques the details of students is being fed in. Communication needs to be restricted when the student is trying to access the details that are submitted (www. seminarprojects. com). Since the system is known, the school will have an interest of using this system because it is important to encourage school to improve the services delivery where students will know the information of starting and ending of the registration without physical barriers.
In fact, the current system used to make registration, was a method which was based on process of taking long time where the students have to pick up the application forms from registration office in order to know the information about the requirements and recommended to fill them. After they take them back and wait for feedback. Usually, this system increases the delay in delivery, because the authority in charge receive many application forms and take long time to analyze each case. So as result students have to wait until the end of the process and once the feedback comes, they have also to come again for it.
That is why this new system can be applicable for institutions with a larger number of students to allow the management to receive the number of students in short time and this improve the speed of service from the school and conduct to customer satisfaction. (www. ergonomics. com)
Statement of the Problem
According to my case study (RTUC) faced some problems of existing system, including the time taken to the academic staff to set admission forms and the method used on finance department to control whether students paid the fees before assessments and the way of monitoring marks of students, all hose were not easy to control using the RTUC system. Here my project is reliable system of security of all those issues, is trusted such that the students are being sure that their exam registration are done and that they can be recovered in the event they need.
In addition to that, the above mentioned method took a long time to achieve the job since there were so many students to be checked on the basic paper (traditional way of use) . Therefore services offered by those students were very slow and the online exam registration system was found to be the best solution.
Basing to the development of my institution and rapid growth of the students population , the innovation in control is highly needed especially in public areas by introducing the system of online exam registration purposely to avoid the entrusted information from human being.
Objectives of the Study
- General objective To design and implement Online Exam registration System
- Specific objective The main objective of this project is to provide a system which can generate various reports almost instantly when and where required.
In brief the main specific objectives of the project are:
- To allow students to register online for exams
- To display student details based on exams/modules
- Deactivate students with financial issues
- To make reports on student exam registration details
Research Questions
- Can the system allow students to register online for exam?
- Can the system display student details based on exam?
- Can the system deactivate students with financial issues
- Can the system make reports on student exam registration details?
Significance of the Project
To RTUC/MKU Online exam registration will reduce the hectic job of registering students manually by the academic staffs, and it will help financial department, Can generate various reports almost instantly when and where required.
To the researcher This project can serve as a basis to other researchers who will tackle related topic in different perspectives. The project helps us to improve our knowledge in ICT applications and professional capacity in what we have studied in the Bachelor’s program. Students will be able to access their results.
Scope of the Project
- Content scope The project will cover development and implementation of an online exam registration system.
- Geographical The geographical scope of the project is RTUC located at Sonatube in Kicukiro district.
- Time Scope The time scope is between 2011-2012.
Platforms
The following platforms will be used to develop the system
MYSQL SERVER will be used to help with management of database system to support all activities associated with overall management of the business. PHP in development of codes used to connect between the user interface and back end or the database system, it will also allow to enforce some business rules such as making that no integer values are entered in place of characters or text and vice versa.
HTML, JAVA SCRIPT, and CSS (Cascading Style Sheet) will be used for both structuring the user interface such as form design, client side control and styling different parts of the user interface.
LITERATURE REVIEW
This Chapter reviews the relevant researcher made on online exam registration system used by different institutions. It includes important aspects in online exam registration like online registration; deactivate students with financial issues and others. This chapter contains collective ideas and views of different authors. Online Exam Registration System An online exam registration system streamlines the application, registration, and monitoring of students in a school or training institute (www. ergonomics. com )
- Why use online Registration? Online registration systems are websites that allow users to sign up for memberships, events and training by completing a form. Online registration systems are replacing manual processes, such as registering by telephone, mail or at events using paper (www. ehow. com)
- Online The term Online describes a system which is connected to a larger network available over the internet, refers to accessing a remote computer via a terminal and the state of a computer when it is turned on and connected to the Internet via an internet service provider (ISP) (www. ehow. com)
- Registration The term Registration is the process of adding new descriptions to the registry database. In computer vision, is a set of data acquired by sampling the same scene or object at different times, or from different perspectives and is the act of enrolling, a document certifying an act of registering (www. ehow. com)
- System A set of detailed methods, procedures, and routines established or formulated to carry out a specific activity, perform a duty, or solve a problem (http://seminarprojects. com/Thread-exam-registration-system-a-mini-project-report)
- What Is an Online Course Registration System? According to Wells (2001) Many universities and educational institutions have wide range of courses, students and faculty. Combine this with the need to conserve resources, and it makes senses to computerize the registration process. Registration for classes online reduces paperwork, personnel, and costs.
- A Student Registration System According to Ralph E. Johnson (1996): Many of you register for courses online. The computer knows all the courses that are available each semester and also knows which ones you are taking. It makes sure that you can’t register for too many courses, that you can’t take the same course twice, that you have taken the prerequisites, and that a course is not oversubscribed.
A registration system has many users. You have probably only seen the system from the point of view of a student. You want to know what courses you signed up for, and maybe how many more hours you need to take to have a full load. But you don’t need to know who is signed up for a particular course. This is only needed by teachers. Advantages of Online registration system Using online registration has many advantages for event planners and event participants. This is especially true when an online registration system can help collecting event fees.
There are several different payment options to consider when setting up your online registration system and each has advantages and disadvantages for different types of events (www. docbig. com) Benefits Online exam registration offers round-the-clock access to the registration process. It also allows event planners to access registration data in real time. They can review registration requests as they occur and prepare for events accordingly (www. docbig. com) Considerations The benefits of online exam registration are greater for larger events that occur on a regular basis.
The cost of developing a registration system, or of using a registration vendor, should be weighed against the cost of using a manual system for smaller or less frequent events (www. docbig. com) Access On line registration is easier and more efficient. Rather than holding a registration day in an auditorium, with paper forms and manual filing, the on line system allows students to browse a list of courses at an educational institution’s web site. They can then choose and register for their courses without having to appear in person (www. docbig. com) Records Management
An on line course registration system can capture and store course registrations in real time. These records are used to determine when a course is full, and for assessing the demand for a specific class and instructor (www. docbig. com) Fee Collection Once a student has been accepted into a course, the on line system proceeds to the billing process. This ensures all course fees are paid in a timely manner. (www. docbig. com)
STUDY OF THE SYSTEM GUI’S
In the flexibility of the uses the interface has been developed a graphics concept in mind, associated through a browses interface.
The GUI’S at the top level have been categorized as Administrative user interface. The operational or generic user interface. The administrative user interface concentrates on the consistent information that is practically, part of the organizational activities and which needs proper authentication for the data collection. The interfaces help the administrations with all the transactional states like Data insertion, Data deletion and Date updating along with the extensive data search capabilities.
The operational or generic user interface helps the users upon the system in transactions through the existing data and required services. The operational user interface also helps the ordinary users in managing their own information helps the ordinary users in managing their own information in a customized manner as per the assisted flexibilities.
It is used for storing the registration details of the student in database College timings: We can store the details about the college timings. Report Generations: This is will generate the reports that are required as per the client reports.
WORKING OF THE SYSTEM
The entire scope has been classified into five streams known as: – Coordinator Level (Addressing the information management needs of coordinator) Management Level (Addressing the information management needs of management) Auditor Level (Addressing the information management needs of auditors) User Level (Addressing the information management needs of the user group) State Web Coordinator level 1. (Addressing the needs of coordinator of the state) (http://www. americanessays. com)
INPUT AND OUTPUT
The main inputs, outputs and major functions of the system are as follows INPUTS:
- Head operator enters his or her user id and password.
- Operators enter his or her user id and password.
- Technicians enter his or her user id and password.
- Sub technicians enter his or her user id and password.
- User requests the reports.
- User requests the search. Head operator can edits the personal details and so on.
