Kalinga-Apayao State College Students Grade Inquiry system via Short Message Service Technology Acknowledgement This research paper would not have been made possible through the help and support from everyone, including: parents, teachers, family, friends, and classmates and in essence, of all sentient beings.
Especially, please allow us to dedicate our acknowledgment of gratitude toward the following significant advisors and contributors: First and foremost we offer our sincerest gratitude to handsome and energetic instructor, Sir Giarhard Awis, who become our adviser throughout our subject System analysis and Design with his patience and knowledge he inspire us to conduct and to study a system design. And without him this book, would not have been completed or written. Second, we sincerely thank to our parents, family, and friends, who provide our financial needs to come up with good work and gave us there loving care.
Most of all we give our thanksgiving and praise to our awesome God who gave us strength, understanding, patients and wisdom to overcome all the difficulties and struggles to our study. The product of this book would not be possible without all of them. DEDICATION We dedicate our dissertation work first and foremost to ourselves who wanted so much to pursue System Analysis and Design. Moreover, we dedicate it to our school, Kalinga-Apayao State College and to our loving parents who supported us since the beginning of our studies and who have been a great source of motivation and inspiration.
They have given us the drive and discipline to tackle any task with enthusiasm and determination. Without their love and support this project would not have been made possible. Finally, this project is dedicated to all those who believe in the richness of learning. Elsie Shane Rashel CHAPTER I INTRODUCTION Project Context One of the strongest instincts we have is the desire to learn new things about the world we live in.
In fact, through our entire life we never stop learning new things. This has been crucial for our survival, but it also stimulates our curiosity. Very young children learn by copying the behavior of others. Learning is later extended to acquiring knowledge through other modes of communication, e. g. through books, lectures and labs. Innovation have made possible for the operations of the computer easy enough in processing record systems such as, creation of data records, storing, filing and retrieval of data.
As years come, our society and its surroundings has affected of technology, the usage of knowledge of tools. “Technology help to develop more advanced economies to solve problems, fulfill needs and satisfy wants” a researcher taken by the researchers. With the effect of technology, internet came out. And “increasing importance of the internet as a publishing and communication medium poses many challenges for the institutional repositories entrusted with the tedious task of preserving and providing access to our digital heritage.
But the challenges are not only in terms of creating the technical standards and tools for the preservation of online media they are also in terms of determining what are historically significant in the first place. It is the motion of historical significance that is discounted in recent debates about preserving the internet” by Craig(2005). Kalinga-Apayao State College is a Competitive Public School whose privilege is to give good education to everyone who does not afford to enroll in other universities and private Schools that have high tuition fees. They always secure the best way to make their students comfortable with their universities.
The Kalinga-Apayao State College has increased in student’s population and at the same time, the number of works of the registrar and student’s grades to be processed has also increased. One of the responsibilities of the registrar office is to keep the student`s grades data secured for their records and purposes. The Kalinga-Apayao State College are manually distributed their grades to the students, they are using database system in encoding grades. The registrar office encoded the grades of the students once the instructors submitted their grading sheets.
The registrar office will release the grades of the students after encoding and the students will secure their grades from the registrar office. A student Grade Inquiry System via SMS Technology of Kalinga-Apayao College through Short Messaging Service provides efficient and accurate grade reports. On the other hand, it intends to perform the following operations; study and develop the manual operation by the office of the registrar; find out what are the circumstances causes the delay of releasing of grades; minimize the time consumed in searching for the grades of the students in the filling and retrieval of data.
To ease these difficulties in knowing the grades, a system using SMS or Short Message Service will be used. Since mobile phone seems to be a positive feature which most individual`s possess, and take almost in all places with them, it is therefore an extremely effective means of transporting information to them quicker and easier. Through this study the researchers attempt to design and develop grading system which wants to enhance process and flow of the old system. It will also eliminate tons of papers used in computerized grading sheet per quarter, and summary sheet.
The grade will directly encode in the online system by the instructors. Students can also view their grades anywhere and anytime in just one way using SMS. Purpose and Description This study was made to find out that the use of online – based system will lessen the time for the transaction of encoding and releasing the grades of the students. Also in using this system it can recognize the person involve in this study. This study will benefit the following person. To the Faculty of Kalinga-Apayao State College – This study will help them to encode the grades through online system.
It can be beneficial to the KASC faculty because the proposed system will enhance the existing system. To the Students of Kalinga-Apayao State College – As to the students, this study will help them to inquire their grades in a more efficient way. They can get their summary of grades through Short Message Service(SMS). To the Registrar of Kalinga-Apayao State College – As to the registrar, this will help them to lessen their tasks in preparing of summary of grades of the students. To the Parents/Guardians – As to the parents/guardian, this will help them monitor the grades of their children.
To the Future Researchers – As to the future researchers, this study will help them as a guide to enhance more from their future thesis. It will also help them to extend their knowledge about their previous subjects and ability towards research and software development. Statement of the Problem (SOP) The main goal of the study is to design and develop a student grade inquiry system via Small Message Service technology of Kalinga-Apayao state College. Specially, it will seek to answer the following questions: 1. What is the processes use in the current dissemination of Student Grades in Kalinga-Apayao State College? . What are the problems encountered in the existing dissemination of student grades? 3. What features to be considered in designing the proposed system to address the current problems? Objectives The aim of the study is to design and develop the Kalinga-Apayao State College Student Grade Inquiry system via SMS technology with the following objectives: 1. To list down and determine the processes used in the current dissemination Student Grades in Kalinga-Apayao State College. 2. To identify the problems encountered in the existing dissemination of Student Grades. . To enumerate the features that should be considered in designing the proposed system to address the current problems. Scope and Limitation This study will focus on the design and development of the Student Grade Inquiry System via SMS technology of Kalinga-Apayao State College. The study consists of identified various encountered problems in the existing system and propose possible solutions regarding these problems. The features of the proposed study are the following: * The request of the grades can be done through any network of cellular phones. The administrator has an authority to edit the grades with the permission of the instructor. * The students can inquire grades via SMS by entering a verification code from mobile phone. * The administrator can filter the instructor, students and subjects. * The administrator can add, edit, view and delete subjects, students and instructors. * The instructors can change their password to secure the encoding of grades of the students in online system. * The administrator can print the summary of grades of the students and print the records of the instructor. The instructor can print their records including the subjects and grades of the students they handled. Only the registered numbers are qualified to inquire their grades. * The device used in the system is for inquiry only. * The system automatically back up the database. * It cannot be use for conversation. Definition of Terms Database – is systematically organized or structured repository of indexed information(usually as a group of linked data files) that allows easy retrieval, updating, analysis, and output of data in the proposed system. Encode. To convert (a message) from plain text into code.
Grades. An accepted level or standard. Inquiry. A seeking for information by asking questions. Online. Computer or device connected to a network (such as Internet) and ready to use (or be used by) other computers or devices. SMS. Short Message Service (SMS) is the text communication service component of phone, web or mobile communication systems, using standardized communications protocols that allow the exchange of short text messages between fixed line and mobile phone devices. Data flow diagram (DFD). Is graphic representation of the “flow” of data through business functions or processes.
More generally, a data flow diagram is used for the visualization of data processing. It illustrates the processes, data stores, external entities, data flows in a business or other system and the relationships between these things. Contact. A person or organization that needs to be reached with a message and is not part of the organization using the messaging system. Context Diagram. Shows the system boundaries, external entities that interact with the system, and the relevant information flows between these external entities and the system. CHAPTER II
REVIEW OF RELATED LITERATURE Related Literature The review of literature briefly followed the history of the Student Grade Inquiry System via SMS technology. Mobile Education Services based on SMS and their Architecture comparison. Wireless mobile application can be differentiated by two underlying technology platforms: such as, wireless web based technology or short message services (SMS). SMS is a basic and common feature given by cellular operators to users. To use WAP features, users have to activate GPRS facility and they have to mobile phone which has WAP capability.
Recently the growing influence of SMS has attracted significant attention. As convenient and low cast mobile communication Technology, SMS is experiencing very rapid growth. In 2001, 700 million mobile phones user worldwide sent an average of 20 billion SMS messages every month. Indeed the volume of SMS messages sent in December 2001 was 30 billion worldwide and it was expected to grow to 100 million by the end of 2002. In Europe, Norway leads the region with an average of 47 messages sent per month in 2001 while Philippines lead the Asia pacific region with 336 SMS messages.
The World Wide increasing services has spurred the development of SMS commerce applications, which mainly ever consumer-oriented business such as alerting, ticket booking and retailing given that the huge SMS messaging customer base could potentially serve as major component of the SMS commerce customer base, many commerce providers are becoming more interested in SMS commerce applications. The school is an educational organization has a lot of valuable information which can be provided to the students such as (1) grade release (2) enrollment information (3) School announcement (4) internship opportunity.
IF the school can provide them in the SMS service the student can get the information easier and faster. They can request the information from the service provider at their own convenient time through their cell phones. CHAPTER III TECHNOLOGICAL BACKGROUND The Non Functional Requirements A non-functional requirement is used by the researcher to specify the requirements criteria that can be used to judge the operation of a system rather than specific behaviors, how a system is supposed to process. The non-functional requirements of the proposed system are the following: Security. n terms of security, the proposed system is exclusively for the Kalinga-Apayao State College Grade Inquiry. The administrator can access the system with correct username and password. If the login process is not successful, the user is prompted to repeat the operation. In the part of the students, he/she can access the proposed system by inquiring only their grades, location and availability of bibliographies. Usability. The system is designed and developed to be efficient and usable with regards to the needs of the school personnel and students. Maintainability.
The system can easily correct the faults and can adapt to the system environment. The Functional Requirements The main functions of the proposed Student Grade Inquiry via SMS Technology of Kalinga-Apayao state College Bulanao Tabuk City are: Before the students use the services, they must pay the services through the website. Students pay the services using credit cards or bank transfer. Base on the payment user will get points or add the user’s balance which will be used to use the services. After that, students can use the services and send the request to the SMS server.
SMS server will check the ID and password and compare to the student database. If the ID and password are correct, server will check the user’s balance. If there are enough points, server will check the answer based on user’s request. The answer will be sent to the user and the user’s balance will be deducted. System Requirements Hardware Requirements. The hardware requirements in order to run the proposed system are the following: * Mobile phone with modem built in or GSM modem * RAM 256 MB * Hard Disk 40 GB * Simcard; 1 simcard from any cellular operator Cable data or other media(Bluetooth or infrared to connect to mobile phone or GSM modem to the computer * LAN connection to database server * Intel Pentium single of Dual core 2GHz or better CPU Design and Implementation This section discusses the design and implementation consideration of the proposed KASC Student Grade Inquiry System via SMS technology. In case of providing the independent SMS services, the university as a content provider must prepare some of the hardware as described below: (1)A mobile phone with modem built-in or GSM modem – to support communication between handset and computer using AT command. 2)A computer set; at least using processor Pentium 4 1. 5 GHz, RAM 256 MB, and Hard Disk 40 GB. (3)A SIM card; one SIM card from any cellular operator. (4)Cable data or other media (Bluetooth, infrared, etc); to connect mobile phone or GSM modem to the computer. (5)LAN connection to database server; to provide connectivity of data source from actual database. The researchers gathered all information needed in Kalinga-Apayao State College. They analyzed the system in developing new model from the existing system of the institution.
The researchers construct new idea in developing new system based on the gathered data, Problems that will find solution on encoding of grades and inquiry of students manually. They received well all the necessary requirements to meet the desired idea for the system to be developed. CONCLUSION The researchers conclude that the KASC student grade inquiry system via SMS technology will lessen the task of registrar in encoding the grades of students. The system can also send grades automatically. The system shortens the process of inquiry of grades. By the use of the system, the students can inquire their grades using SMS technology.
The instructor can encode grades through online and submit automatically to the registrar. Based on the result of the researchers survey, Most of respondents agreed the used of online grade inquiry via SMS technology. CHAPTER IV METHODOLOGY The content of this chapter focuses and discusses the requirements specifications; sources of data, different data gathering tools, analysis design, development and testing of the system. Requirement specification A requirement specification or software requirement specification for other term is a comprehensive description of the intended purpose and environment of software under development.
It fully describes what the software will do and how it will be expected to perform. And the help of the requirement specification of the system, the time and effort required by developers to achieve desired goals will minimize and also the development cost. Sources of data Any piece of work that has to be done need resources or an instrument for their implementation that serve as proof to uphold the student to inquire grades, this will be a guide or path on how the student manipulated to source out for sources of data in this study. CHAPTER V System flow for the SMS grade Inquiry
CURRENT GRADES SENT TO THE STUDENTS STUDENTS TO DATABASE IF STUDENT NO VALID? ENTER STUDENT NO. START end Enter access code System Flow for Instructor Start Int try=0 If try is equal3 Enter employee no. and password If Employee no. and passwordare correct? Try=try+1 Is access code is correct? Select subject? Add grade Instructor D B Save submit Input grade The Entity Relationship Diagram name CP no. year section Contact no Student no No. tt course subject grades has grade Recipient Address name encode student Student list grade subject Instructor