CHAPTER 1 THE PROBLEM AND IT’S BACKGROUND 1. 1 Introduction A library is a place in which literary and artistic materials such as books, periodicals, newspapers, pamphlets, prints, records, and tapes, are kept for reading, reference or lending. A collection of such materials, especially when systematically arranged; a room of private home for such collection.
At first glance, your library is a bunch of books with a librarian to check them out to you, and back in when you return them. Your librarian insures (of tries to, as money permits) your library is well stocked with current titles.
These current titles include, in addition to books, videos, tapes and CDs, magazines, encyclopaedia, genealogical research stuff and more. The librarian also has to keep the building neat and in good repair and also these things only shows a few of the things which make up your library.
The primary purpose of this study about Library System is to show how the system helps the librarians, the students and faculty.
The study focuses on borrowing and returning process of the books. The role of the integrated library system is, and always has been, to help manage the effective delivery of library services. This has traditionally been anchored on the management of the catalogue and physical collection.
Nowadays, in a highly technological society, human productivity is made more efficient through the development of electronic gadgets. With the advent of such modernization in education, one way to globalize the process of research is to realize that technology is advancing at an incredibly fast pace. Computers are not confined to being used for entertainment but its role in education is also vast. Now, in our society all over the world technology is the most important advancement, a necessity in bringing about progress as we move along in this computerized world. These changes in effect make man’s life easier and more convenient.
The relationship between the library and computer is constantly changing that the use of computer contributes to the way man learns and communicates. It easy in this world to strive for changes and since library is no different from any firm and institution, considering the use of computer to perform a given task will be efficient. Librarians have the responsibility not only to know about the ways in which libraries will be managed using techniques of computerized, but also to be aware of the changes that computerized can bring to the library services in the near future. Grace, 2011) Traditionally, library systems are implemented manually. Forms are given to Librarian and they fill them of using pens. Afterwards, the school administrators process them manually and complied on large bulky file cabinet. Indeed, the manual Library system is very costly, time consuming and tedious. The primary complaint of school administrators with this system is the tiresome task of searching through records just to verify your query data. The fast phased of technology attributed a lot to the improvement of the library system.
Technology enabled software developers to computerize the library system. The automated library system helped the academe greatly. Library, transactions and queries can be created in a single click. 1. 2 Background of the Study A college strengthens its educational level through the advancement of its library. Precious Hearts Romances Presents Computerized Library System aimed to enhance the procedures of the library, from manually operated to a computerized system. In School, reading materials are stored in libraries. The library is a place in which books and related materials are kept for use but not for sale.
It is also organized for use and maintained by a public body, an institution or a private individual. In addition, it is a place in which we get information in any format and from many sources. The librarian has to keep the room neat so that it is conducive for learning. The librarian is also the person who is liable for monitoring all the books that are borrowed and returned by the borrowers. The researcher proposes the use of Computerized Library Books Borrowing and Returning System for schools that still use the Dewey Decimal Library System, schools that are still utilizing a manual system.
The library users and the librarian that still will no longer need to use card catalogues in searching for reading materials and use index card for the records of borrowed and returned books. Technologies are important and helpful in everyone’s life. Computers help people to do such things or tasks easily and faster. Technology has a systematic and organized way of keeping data records, computing numbers, accomplishing a lot of transactions and reports. A system of a library is made to have a fast process of transactions for searching book titles, borrowing books, returning books, computing penalties and generating an accurate report. . 3 Objectives Generally speaking, the library aims at providing the necessary information and making them available to all the beneficiaries in the appropriate time as well as it seeks affording and organizing balanced sets of books and other information sources to go hand in hand the university curriculum and presenting them the researchers and beneficiaries using the both traditional and modern (electronic) getting back methods. These goals are fulfilled through the following functions and operations: 1. Providing, organizing and making available for use a modern and rich set of specialized information sources. . Publishing the new important information within the researchers in the university. 3. Presenting appropriate office and information services. 4. Contributing in publishing, keeping, organizing and getting back the copies made in the university. Cooperating with other specialized libraries. 1. 4 Statement of the Problem The study answers how Precious Hearts Romances Presents can put up a computerized library system in doing transactions with their clienteles. Specifically this study purports to answer the following questions: 1. hat are the outputs needed in the system in order for the librarian to easily retrieve/access the data if needed? 2. What are the inputs needed in the system in order for the students/staff/visitors to be able to login/logout when entering and borrowing books? 3. What are the information and data needed to put up a computerized library system of Precious Hearts Romances Presents? 1. 5 Significance of the Study The significance of the study is being proposed for the librarian itself which the proposed system will be applied. The library system will contribute a great part in terms of monitoring of all books.
The significance of this study was to help and give a benefit to the concerned group below. This study will be beneficial to the following: BCC Students. Through a computerized library system, they can easily find the books that they are looking for without going through the traditional way of searching a library material. Convenience is more visible for it is not time-consuming, resulting to a number accomplished works. Librarian. The computerized library system would improve the monitoring capacities for those who maintain the library. It would be easier to determine whether a particular book is on-shelf or not.
In addition, they can easily identify when will the borrowed material be returned and if a borrower has failed to return the book on its due date. Furthermore, the librarian would be much guided when it comes to recognizing new inventory books, letting them arrange it promptly and accordingly. 1. 6 Scope and Delimitation The study was about the Computerized Library System for the Precious Hearts Romances. The implementation of the system will reduce the time and effort of the users in terms of adding, editing, searching, deleting and printing of records.
The system can also help in reducing the expenses of the library such as papers, folders, pens and other materials needed in their current system. The system is LAN-based that enables the librarian to share the records of the student such as the borrowing books, returning books, search books, and prescriptions of the librarian. The student ’s personal information/data may be stored upon the request of authorized librarian. The assigned librarians are the only one who can share any of the records/data of the students. The system is not capable of sharing its data from other databases.
The system will be developed using the Microsoft Visual Basic 6. 0. 1. 7 Definition of terms Computerized. To equips with or automates by computers. Computerized Library system A computerized library system for a university keep stack of all books and periodicals in the library and their check-out status. Checkout and return are automated through a bar code reader (an external device). The library system also interfaces with an external relational database which stores information about the library users (students, faculty, and staff), including whether they have any library items checked out. Library users can access the catalogue and recall books and periodicals. Library employees have the same access as well as additional capabilities (e. g. , listing the status of an item). Data. Factual information or information for computer processing, distinct pieces of information usually formatted in a special way. All software is divided into two general categories: data and programs Programs are collections of instructions for manipulating data. Data can exist in a variety of forms — as numbers or text on pieces of paper, as bits and by test stored in electronic memory, or as facts stored in a person’s mind.
Database. A set of data that has a regular structure and that is organized in such a way that a computer can easily find the desired information.. LAN (Local Area Network). This serves a local area (typically the area of a floor of a building, but in some cases spanning a distance of several kilometres). Records. Data, details, documents, file, information, or reports. In the structure of a database, the part consisting of several uniquely named components called data fields. Several data records make up a data file, and several data files make up a database. Share.
Distributing or giving files, or a resource such as a file, folder or printer, that has been made sharable with other users on the network. CHAPTER 2 REVIEW OF RELATED LITERATURE 2. 1 Foreign Literature According to Robson (2001), usability is a key requirement for users, says Elisabeth Robson, Product manager for Online Computer Library Centre. The catalogue has become a way to pull together disparate resources, including commercial resources and web links. Management systems also allow circulation, including check in/check out and enable libraries to purchase materials and track where they are.
According to Chad (2009), consulting is at a major point of change in the wider information economy within which library systems form part of a larger whole. He was writing in a briefing paper about the study in library management systems. This study examined the systems used in higher-education libraries across the UK and came up with some significant observations and recommendations. It noted that the LMS market in UK higher education is already mature and that four main vendors (Ex Libris, Innovative, SirsiDynix and Talis) have almost 90 per cent of the market.
This market maturity means, according to the study authors, that the benefits to libraries of changing LMS provider are limited. Library users expect to find everything together says Stephen Abram, vice president for innovation at Sir siDynix, the leading provider of software solutions and associated services for libraries. According to her traditionally, the library management system or integrated library system (ILS) was responsible for running libraries efficiently and effectively. Over the last few years, the role of the ILS has been expanding from meeting library needs to delivering user experience. . 2 Local Literatures According to Eden (2011), views that most libraries are forced to work with fewer staff because of the having a more improved and modernized system for their library. According also to the study, the library administration need to emphasize to their staff that the organization has a vested interest in providing them with the tools and training they need to assist the organization in the new information marketplace. These may include search engines, circulation systems, and the online public access catalogue.
According to Lopez (2002), University of the Philippines Mindanao when UP in Mindanao accepted its first batch of students in 1996, the Main Library collection was integrated with the core collection of the School of Management (SOM) Library at the Stanfilco Bldg. , Ladislawa Avenue, Buhangin, and Davao City. The Filipiniana and General References were housed together with the College of Arts and Sciences (CAS) collection in Room 2 of the Philippine Coconut Authority. In the Second Semester AY 1996-1997,the CAS Library moved to its main campus in Bago Oshiro.
Upon the recognition of UP in Mindanao by the Board of Regents (BOR) as a constituent unit (CU) of the UP System, the CAS was split into two (2), namely: College of Humanities and Social Sciences (CHSS) and the College of Science and Mathematics (CSM). The Main Library transferred to the newly renovated building where the main collection was set-up beside the books of the CHSS and the CSM. In July 2002, the library established the Library Educational Media and Information Technology Office (LEMITO). The LEMITO handles the audio-visual services, internet and the connectivity of the library.
It currently holds office at the Elias B. Lopez Hall Dormitory. Later, the Main Library collection which grew from 100 titles to 6,191 volumes at the end of May 2004, and was transferred to the Administration Bldg. today, the Main Library occupies the former UP in Mindanao Cultural Centre (UPMCC) building. 2. 3 Foreign Studies According to Charuasia (2010), connotes the term library with use of automatic data processing machines to perform routine library activities. It implies a high degree of mechanization of various routine and repetitive tasks &operations and processes are left to be performed by human beings.
The study stresses library automation as the application of computers and utilization of computer based products and services in the performance of different operations and functions or in the provision of various services and output products. In addition to computer advancement, telecommunication and audio-visual technologies gives away to new possibilities in information processing. According to Back & Bailey (2010), explored the design space of mash-up techniques for the faultless inclusion of information from Web services into websites.
They considered the cases where an Online Public Access Catalogue (OPAC) is either the target of such addition or the basis of the information being included. They focused on client-side techniques in which each user’s browser contacts Web services directly Because this approach lends itself to the creation of HTML widgets. The widgets allow the integration and customization of Web services without requiring programming. They also described in detail the functionality and use of several widget libraries and Web services we built.
Although the specific requirements for (2010), explored the design space of mash-up techniques for the faultless inclusion of information from Web service into websites. They considered the cases where an Online Public Access Catalogue (OPAC) is either the target of such addition or the basis of the information being included. They focused on client-side techniques in which each user’s browser contacts Web services directly because this approach lends itself to the creation of HTML widgets. The widgets allow the integration and customization of Web services without requiring programming.
They also described in detail the functionality and use of several widget libraries and Web services we built. Although the specific requirements for each system differ because of their respective nature, all systems are designed to be deployable with minimum effort and resource requirements. This low entry cost, combined with the provision of a high-level, non-programming interface, constitute two vital precondition for the broad adoption of techniques in libraries, which in turn has the potential to vastly increase the reach and visibility of their electronic resources in he wider community. 2. 4 Local Studies According to Lou (1986), a survey on the computer application in 223 libraries in Metro Manila. The study revealed that they prioritize the three library functions to be computerized as cataloguing, indexing, and circulation. However, the plans for automation for the libraries cannot be implemented due to financial incapability of the libraries, and the lack of funds from the government. Despite of this drawback, the libraries are not turning their backs unto the automation of their libraries.
According to Agena (2008) made a study about the collection usage of the students of the Jose Rizal University in a period of three years using the quantitative and qualitative approach. The goal of the study is to assess the usefulness of the faculty of students to their library and it been revealed that it is generally important for them to go to the library for their academic needs. 2. 5 Synthesis CHAPTER 3 RESEARCH METHODOLOGY 3. 1 Research Design Just to change the Manual System of PHR, so that they made an automated system to recording for the FIFO (first in, first out) 3. 2 Setting of the Study 3. 3 Subject of the Study . 4 Source of the Study 3. 5 Procedure of the Study 3. 6 Project Design 3. 7 System Flowchart 3. 8 System Algorithm 3. 9 Hardware and Software Requirements 3. 10 Statistical Treatment Simple Calculation then the total error is expressed by the standard deviation obtained by taking the square root of the sum of the individual relative standard deviations (RSD orCV, as a fraction or as percentage, see Eqs. 6. 6 and 6. 7): | 6. 19| where xi = data X ?x = mean of data X yi = data Y ?y = mean of data Y and a = 0. 350 – 0. 313 = 0. 037 Thus, the equation of the calibration line is: y = 0. 626x + 0. 037| (6. 22)|
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Computerized Library System “Anphershare”. (2016, Oct 24). Retrieved from https://graduateway.com/library-system/