Back Police Officer Stress & Agency Organizational Structure. Police Stress Role Ambiguity and Role Conflict Organizational Dysfunctions Research Issues Role Ambiguity Role Conflict Formalization Inventory Organizational Factors Inventory Personality Research Form Methodology Sample Findings Role Ambiguity and Role Conflict Formalization Regression Model Organization Factors Discussion Role Conflict Model Suggestions Suggestions for Future Research Appendix a References I. POLICE OFFICER STRESS & AGENCY ORGANIZATIONAL STRUCTUREAlthough, law enforcement officers deal with stressful situations in the normal course of their duties excessive stress onindividual officers may impair their ability to carry out their responsibilities. In addition to the impact on individuals, excessivestress on officers means that the law enforcement organization they serve suffers a adiminished capacity to serve the public.
Therefore, in order to keep law enforcement organizations operating at optimal levels, administrators must be able to identifythe causes of dysfunctional stress on individual officers and take effective action to ameliorate its effects. Much of the contemporary literature on the causes of law enforcement stress focuses on factors personal to the individualofficer. However, other researchers suggest that an officer’s ability to cope with this stress is hindered by the structure andoperation of the organization within which he or she works. In other words, the argument is made that aggregate-level elements– organizational structure and operation — may contribute in explaining the nature and extent of an individual-level phenomenon– law enforcement officer stress. Society can be conceived as a complex arrangement of individual relationships and interdependencies within a framework oforganizations. In one form or another, organizations exist for various lengths of time and perform an immeasurable variety oftasks (Hage & Aiken, 1970). Organizations are an individual’s way of navigating through contemporary existence. We areconstantly concerned with assessing our roles and positions within organizations. Yet our knowledge of organizations is difficultto grasp. Not only are we members of many organizations, but as members of our society, we rely on organizations to provide andprotect our well being. The protection provided by organizations comes in two ways. First, organizations supply our livelihoodand entertainment. A great many of our personal interactions are as representatives of one organization to another. Positiveinteractions with organizations can lead to improved self-esteem, job satisfaction and a high quality of life. Secondly,organizations provide for a division of labor that allows our complex society to exist. An individual does not need to supply allhis own food, clothing and shelter, but is free to purse the activities that provide the means to have other organizations supplythese needs. Among the myriad organizations providing services are governments, and more specifically, law enforcementorganizations. Crime, and the resultant need for law enforcement, are perceived as being fundamentally important in currentsociety (Webb and Smith, 1980). As part of that protection system approximately 3,080 county sheriff departments exist in the United States. Of these, 501 havefifty or more sworn personnel. Sheriffs’ organizations are unique among law enforcement in that they provide a full range ofservices such as police patrol, investigations, corrections, court security and civil functions. Like all public agencies, sheriffs aresubject to constant public review, have limited budgets, and are under pressure to operate efficiently. Discovering the means toallow these organizations to work better is an important public policy goal. Also unique to sheriff’s departments is theperceptions that the desirability of jobs differs among separate divisions of the agency. For example, the Corrections divisionmay view its functions as less desirable than work in other divisions. A brief discussion of police stress and organizational disfunction follows. This research contends that much of what is calledpolice stress in reality evolves from the creation of role ambiguity and role conflict. The resultant product, police stress,becomes dysfunctional to the individual officer when the organizational structure exacerbates the effects of the stimuli instead oflessening them. I. A. POLICE STRESS “Police stress” is considered by many analysts to be an important societal problem (Cullen, et al., 1985), and police work isthought of as stressful (Kelling and Pate, 1975). Law enforcement officers must be aware of the dangers of psychological stress(Hurrell and Kroes, 1975). Stress is the result of “demands placed on the system” and need not be harmful unless it ismismanaged or present in large quantities (Stratton, 1978). However, some analysis concludes that occupational and life stresscan cause mental and even physical problems (Rabkin and Stuening, 1976 A, 1976 B; Cassell 1975; Stratton, 1978). Forinstance, one study of 2,300 officers in twenty-nine different police departments reported that thirty-six percent of the officershad serious marital problems, twenty-three percent had serious alcohol problems, twenty percent had serious problems withtheir children, and ten percent had drug problems. Yet, police were well below the average in seeking medical and mentaltreatment (Blackmore, 1978; Richard and Fell, 1975). The “macho” image of a police officer may well inhibit police fromseeking such treatment (Blackmore, 1978). Law enforcement officers have significantly higher rates of health problems,premature deaths, suicides and general hospital admissions than other occupations (Richard and Fell, 1975). Law enforcement stress has been clustered into three settings (Stratton, 1978; Stalgaitis et al., 198_; Phelps, 1975; Wallace,1978). These are: 1) stressors internal to the law enforcement system; 2) stressors inherent in the law enforcement job itself;and 3) stressors external to law enforcement. Regardless of the origin, either external or internal, the stressors described belowcan be attributed to either role ambiguity, role conflict, or the interaction between them. Many researchers have cited the inadequacy of two-way communications between the administration, supervisors, and lineofficers, in law enforcement, as a compelling internal stressor (Duffee, 1974; Jacobs, 1978; Cheek and Miller, 1979 A;Stalgaitis et al., 198_). In addition, many other stressors are cited in the literature. One is inadequate feedback to influencedecision-making policies (Cheek and Miller, 1979 B; Sheppard, 1975). Second is uncertainty about the officer’s prescribedroles and duties (May, 1976; Pogrebin, 1978). A third is threats to the officer’s positive self-image (Wallace, 1978). Fourth isinterdepartmental problems caused by internal politics, promotions, and favoritism (Baldwin, 1977; Eisenberg, 1975). A fifth islow pay (Farlekas, 1975; Menard, 1978). Sixth is low work place morale (Cheek and Miller, 1979 A). Seventh is the officer’sfear of doing “something wrong” and of being criticized or investigated. Finally, the distress generated by shift changes oftenrequired by law enforcement scheduling causes both emotional and physical problems, (Stratton, 1978). In a study of lineofficers and administrators (National Institute for Occupational Safety and Health, undated) both groups listed “administration”as the number one stressor. The line officer’s stress seemed to emanate from a “threat to his professionalism.” The administratorwas the man-in-the-middle, balancing the operating demands from below with the commands and pressures from above andfrom the environment. Work overload and job ambiguity coupled with public relations were cited as the most specific jobstressors by police administrators. Stressors internal to the job may be found when police and correctional officers find themselves with conflicting roles(Eisenberg, 1975). Police spend much of their time in activities not directly related to law enforcement functions, whilecorrection officers are placed in the dual conflicting role of providing both “custody and treatment” (Grusky, 1959; Hosford etal., 1975; Stalgaitis et al., 198_). Law enforcement officers can develop personal conflicts by being placed in the position ofhaving to choose between one or more contradictory goals. Such contradictions include the notions of loyalty to fellow officersand honesty which includes “. . . conflicts arising from temptation, fear, or inabilities to ease human suffering . . . conflict inbelief with the law or authorities” (Blum, 1970). In addition to these conflicting roles, officers must cope with the tight controlsof a quasi-military organizational structure combined with the often unstructured working conditions of the individual officer(Symonds, 1969). The officer is part of a strict chain of command, yet he is often unsupervised in his work. Another set of stressors directly related to law enforcement work includes the feelings of danger (Cullen, et al., 1985; Brodsky,1977; Jacobs, 1978, McCall, 1979), violence (May, 1976), problem solving (Johnson, 1977), lack of appreciation of their jobefforts by the administration and public, peer group pressure, role conflict (Hillgren and Bond, undated A); and the threat of lawsuits (Jochums, 1978). In research conducted by Cullen et al., danger was an extremely important stressor. Yet, their subjectsworked in relatively crime-free communities. Few, if any, officers knew of co-workers that were physically injured on the job.
Cullen concluded that where the potential for injury exists, this “inherent and ever-present condition in their occupational role. . . may prove difficult for many officers to negotiate and thus may precipitate stressful conditions.” In a study directly related toactual dangerous and threatening situations, Singleton (1977) found that the occurrence of lethal or near-lethal experiences doesnot appear to be correlated with interpersonal stress beyond that of coping with any inquiries caused by the incident. However,the officer’s body is often called on to be in a state of heightened alertness, and at times he is responsible for another individual’slife (Stratton, 1978). Yet, law enforcement officers consider themselves to be experts or authorities in dealing with violence(Skolnick, 1966). Another cluster of stressors includes those external to actual law enforcement. These encompass job-related stressors such asthe lack of public support for their job (May, 1976; McCall, 1979). Law enforcement officers are often portrayed in the mediain an unfavorable light (Jacobs, 1978; May, 1976; Blum, 1970), and are often embarrassed or hesitant to reveal theiroccupations to others (Johnson, 1978). In addition, personal stressors such as marital problems, minority status and otherpersonal problems that may exist outside the work place can affect job performance (Blackmore, 1978). The above discussion lends support to the proposition that both the function and structure of law enforcement organizationsare major sources of individual stress. Thus, a greater effort must be made to identify and remove the conditions that lead to thisstrain (Baldwin, 1977, Handy, 1988). I. B. ROLE AMBIGUITY AND ROLE CONFLICT Much of the research on police stress overemphasizes the psychological level of analysis. This misplaced focus may divertattention from the importance of the organizational setting (Handy, 1988). Bacharach, et al., (1986) suggest that stress is theresultant application of many organizational components as opposed to the physiological differences of the individuals. Theeffects of stress are exacerbated when people work in either extremely loosely or tightly structured organizations with theresulting rules and regulations that are imposed. These organizational dysfunctions create an undesirable work environment.
Among those elements considered “dominant” job stressors are: role conflict, role ambiguity, organizational reward inequity,and lack of participation in decision making (Martin, 1984). Most reactions to role conflict are “dysfunctional for theorganization . . . and self-defeating for the person . . .” (Kahn, et al., 1964, 65). Both role ambiguity and role conflict aresignificantly related to most all the factors listed in the police stress section (Bedeian, et al., 1981; Miles, 1976) Role conflict can arise from three somewhat differing sources. The first two are internal to the organization and the third isexternal. The first occurs when successful completion of the assigned job function requires action outside the allowableprocedures, yet established procedures must be followed and not broken. Second, is the conflicting job expectations placed onan individual by different groups or individuals within the organization. Third is the conflict that arises from expected jobfunctions and beliefs or memberships in organizations outside the work group (Kahn, et al., 1965). Role conflict is often manifested in “overload.” Overload occurs when a conflict is perceived between appropriate tasks insetting priorities. Again, the usual response to role conflict is withdrawal. To the individual, the consequences of role conflictand ambiguity are similar; “low job satisfaction, low self-confidence, and a high sense of futility . . .” (Kahn, et al., 1964, 380).
Conflict can also appear as a result of a clash between public roles and private ideals. This conflict often leads to poororganizational performance (Bernard & White, 1986). However, Kahn states that role conflict and ambiguity are “independentsources of stress; either or both of them may be present in any given role” (1964, 89). Role ambiguity is increased by the lack of availability of a clear, concise, and successful communication of the informationneeded for a person to complete the assigned tasks. Examples of the required information include, “rights, duties andresponsibilities of the office.” Along with the knowledge of what actions will discharge the “responsibilities of office and howthese activities can best be performed” (Kahn, et al., 1964, 22). Conflicting information of this sort also increases roleambiguity. While life itself has much ambiguity, and we cannot predict many outcomes or personal events, role ambiguity has many of thesame emotional results as role conflict. “Ambiguity leads to increased emotional tension and to decreased satisfaction with one’sjob. It also contributes significantly to a sense of futility and to a loss of self-confidence” (Kahn, et al., 1964, 85). Kahn (1964)points out that contributing to the sense of self-confidence is the esteem with which one is viewed with by his co-workers. Roleambiguity has varying effects on personal relations. In general, maintaining close relations with co-workers in ambiguoussituations is difficult. Thus, the higher the ambiguity level, the further apart personal distance becomes which makescommunications even harder (Van Sell et al., 1981). In turn, this leads to a spiraling increase in ambiguity. I. C. ORGANIZATIONAL DYSFUNCTIONS While it can be dangerous to view an organization as a type instead of a system of variables (Stogdill, 1971; Udy, 1959);organizational “formalization” is used as a variable representing the amount of reliance placed on rules, regulations andenforcement to obtain the behavior the organization prefers. Formalization is “the degree of work standardization and theamount of deviation that is allowed from standards. . . a high degree of formalization implies not only a preponderance of rulesdefining jobs and specifying what is to be done, but also the enforcement of those rules” (Aiken and Hage, 1966, 499). Aiken and Hage cite studies reinforcing their ideas that show: 1) a public organization with “an almost obsessive reliance onroutines and procedures” has a great deal of worker dissatisfaction and little employee cohesion; 2) an Air Force trackingstation with “great emphasis on rules” where the employees felt their work was “meaningless;” and 3) a situation wheresupervisors’ increased pressure resulted in a decline in morale. The lack of time or autonomy, or just the perceived lack ofcontrol over how one operates and performs the job is a stressor (Hall, 1986). Yet, Bamber, Snowball and Tubbs (1989)found that senior professionals perceived less stress in structured organizations than those in unstructured organizations. Thissupports the work by Podsakoff, Williams and Todor (1986) which holds that formalization of work rules has the ability toreduce stress in both professional and non-professional workers. They go on to suggest that the more structured or formal therules, the higher the level of commitment to the organization. The discussion to this point suggests that increased levels of individual stress, as measured by role ambiguity and role conflict,are undesirable and that organizational dysfunction is a contributing factor to both. The concept can be expanded so that thereduction of stress will encourage productivity by supervision that allows “an adequate degree of freedom for initiative in taskperformance” (Stogdill, 1971). But, morale can be thought of as the “freedom from restraint” (Stogdill, 1971). The researchdoes not make the connection between notions of productivity, cohesiveness, and morale on the one hand and stress on theother. However, morale is related to the development of stress as defined in the research. Stogdill defines the factors that makeup morale as: 1) the clear definition of roles, which permits each member to know what he is expected to do, and 2) the provision of enoughfreedom for initiative so that each member can attack his task with confidence and a feeling of accomplishment (1964, 38). Stogdill’s definition of morale is the reduction of stress and a proper degree of organizational formalization. A major part ofcriminal justice literature deals with the combination of low morale and dissatisfaction in law enforcement officers. Cheek andMiller (1983) call this the “double-bind” of corrections. As an example, guards who are over-controlled by the administrationreact negatively and tend to be austere and inflexible with inmates (Blau, et al., 1986). Yet, if guards tend to beuncompromising in enforcing regulations, they can lose control of the inmates (Wright, 1977; Clare and Kramer, 1976). Theguards are dependent on the inmates’ cooperation and acquiescence to maintain their control. Formal, highly structuredorganizations often tend to have developed “scripts” learned through various organizational socialization, work experience andsymbolic management that can lead to a form of “mindless” behavior. Part of this “mindlessness” is a lack of vigilance inoperations, altered perceptions, hasty conclusions and fallacious learning. None of these factors is positive for either theindividual or the organization. Each serves only to increase role conflict and ambiguity (Ashforth and Fried, 1988). II. RESEARCH ISSUESThe Sheriff and Undersheriff…, felt they had a problem between the divisions, especially between patrol and corrections, inwork attitude and general command response. These issues were displayed by the apparent dissatisfaction and lack ofenthusiasm for operations in the new state-of-the-art corrections facility. The proposed research examines the proposition thatthe issues of law enforcement stressors were not properly connected to the actual tasks confronting the individual officer, andthe root cause of individual stress could be organizationally bound. Could the organization itself, the quasi-military structurecombined with the great individual discretion available to individual officers implemented by an improper level of formalization,generate these stressor conditions? Perhaps the constructs of role ambiguity and role conflict could explain the elements of law enforcement stressors discussedabove. The first research question, is: 1) Is law enforcement officer stress, as measured by role ambiguity and role conflict, theresult of organizational dysfunction? Extended observations of various sheriff’s departments leads to the belief that stress is related to the division where one works.
The corrections division, in non-scientific observation, is perceived by officers to be a less desirable and of lower status than theother police functions in the department. The question arises 2) Is Stress related to the Current Division where one works? The different divisions of the department perform separate tasks under widely different working environments. This leads to thequestion 3) Does the division affect the perceptions of the department’s needs as measured by the Organizational FactorsInventory and if the answer is yes then is there a relationship between formalization and the current division? (1.Commonknowledge, would lead one to believe that in any multi-division organization the expectation would be for differences on theitems measured by the Organizational Factors Inventory relating to the needs and functions of the divisions. While the currentdivision may have an effect of formalization, it is doubtful that formalization will effect division. Unless the argument that formcreates function holds true.) The purpose of the research is to study the association between the individual’s perceptions of group level attributes andindividual level perceptions of workers traits in the different operating divisions of the… Department. The first aggregate-levelattribute, organizational formalization, is measured by the “Hage and Aiken Formalization Inventory” (Aiken and Hage, 1966;Hage and Aiken, 1967A; 1967B; 1970). The other aggregate-level attributes, role ambiguity and role conflict, are measured bythe “Index of Job-Related Tensions in Organizations of Robert L. Kahn, et al., (1964). Incorporated into the study is an instrument developed in cooperation with the Sheriff used to measure organizational concernsof the administration which were specific to the department, the “Organizational Factors Inventory.” Two other instrumentswere also utilized. The first is a brief demographic questionnaire on personal information and professional background. Second,is the Jackson Personality Research Form. Robert L. Kahn et al., (1964) developed an “Index of Job-Related Tensions in Organizations.” The Tension Index consists oftwo parts: role ambiguity and role conflict. II. A. ROLE AMBIGUITY Role ambiguity measures such items as an individual’s uncertainty about his or her responsibilities and what others expect fromhim/her on the job actions. It also measures a level of organizational ambiguity. Role ambiguity is measured in an individual bysuch questions as: 1) being unclear on just what the scope and responsibilities of your job are; 2) thinking that you will not beable to satisfy the conflicting demands of various people over you; and 3) not knowing just what other people you work withexpect of you. On the survey used, eight questions composed the role ambiguity scale. II. B. ROLE CONFLICT The second aspect of the Tension Index, role conflict reveals another aspect of stress. These conflicts “within the structure ofthe work role are major sources of stress” (Kahn, et al., 1964, 59). While these are often “minor or occasional irritants” theycan create personal stress. Kahn constructs role conflict from the concepts of “role overload . . . and person-role conflicts”(59). Within this framework, questions arise such as: 1) feeling that you have too little authority to carry out the responsibilitiesassigned to you; 2) feeling that you have too heavy a work load, one that you can’t possibly finish during an ordinary workday;3) feeling that you have to do things on the job that are against your better judgement; and 4) feeling that you are not fullyqualified to handle your job. Seven questions constitute the role conflict scale. Both scales are scored with Likert typeresponses. II. C. FORMALIZATION INVENTORY The “Hage and Aiken Formalization Inventory” (Aiken and Hage, 1966; Hage and Aiken, 1967 A; 1967 B: 1970) consists of15 questions. The formalization index is broken down into five different scales: job codification, rule observation, rule manual,job descriptions and specificity of job descriptions (Miller, 1983; Aiken and Hage, 1966). The job codification scale is madeup of such questions as: 1) I feel that I am my own boss in most matters; or 2) people here are allowed to do almost as theyplease. Five questions make up a “job codification” scale. Hage and Aiken’s “index of rule observation” consists of answers to two questions: 1) the employees are constantly beinginvestigated for rule violations; and 2) people here feel as though they are constantly watched to see that they obey all the rules.
The rule manual Question is: there is no rule manual. Along the same lines, a question on the employee’s job description askswhether a complete, written job description exists for his or her job. The last formalization index, “specificity of jobdescription,” incorporates six questions. These questions are: 1) we are to follow strict operating procedures at all time; and 2)everyone has a specific job to do. These individual questions are scored with a Likert Scale. II. D. ORGANIZATIONAL FACTORS INVENTORY The last of the organizational instruments, the “Organizational Factors Inventory,” is a questionnaire consisting of sixteen itemstaken from a “Nominal Group Technique” meeting held with approximately fifteen decision and policy makers of thedepartment, This consists of seven indexes. The first index consists of two questions, deals with staffing levels, and is designedto determine whether the officers perceive a lack of staff to fulfill the tasks at hand. The second index concerns equipment andis made up of two questions such as the amount and quality of the equipment available. Third is the division differences’ index. The five questions included here are designed to determine the perceptions of theofficers as their division is seen by others in differing divisions and their knowledge of other divisions. Fourth is the pay questionasking “considering what I do, I am fairly paid.” Fifth is three questions dealing with organizational factors, such as the physicalseparation of parts of the organization and lack of administrative staff. Sixth is a question on supervision. The last indexconcerns public relations and consists of two questions concerning the need for increased public relations efforts. Again theindividual questions are scored with a Likert Scale. II. E. PERSONALITY RESEARCH FORM The sixth section, the Jackson Personality Research Form, is also an integral part of this research. McNeil and Rubin definedpersonality as “. . . the pattern of characteristic behaviors and thoughts we use to deal with our environment” (1977, 447). “The Personality Research Form represents an application of developments in the areas of personality theory, personalityassessment, and test theory to personality tests” (Jackson, 1984, 4). The scales are based on “carefully defined theoretical . . .
conceptions of what each scale should measure” (Jackson, 1984, 9). The PRF scale is designed to yield “a set of scores . . .
broadly relevant to the functioning of individuals in a wide variety of situations. It thus focuses primarily upon areas of normalfunctioning, rather than upon psychopathology” (Jackson, 1984, 4). It provides a measure of twenty-one personality traitscoupled with an additional validity scale. A complete description of the scales are in the appendix. III. MethodologyIII. A. Sample Selection The population frame for this study was the sworn personnel ofthe Erie County, New York, Sheriff’s Department. All swornofficers, except the Sheriff, Undersheriff and direct members ofthe administration were included in the sampling frame. Table 1includes a summary of some of the demographic characteristics ofthe sample. The unit of analysis in this study is the individual Deputy Sheriffregardless of rank, except as noted above, in the… Department.
Two procedures were used to gather the data. The first was astratified, by shift, non-probability convenience sample. Theprocedure used is as follows: The rotating schedule of five days on and two days off has oneday where there are more people on duty than the rest of theweek. This is known as a “Wheel Day.” Memos were sent to alldivision shift commanders with instructions to send as manypersonnel as they could to the training room in the Holding Center.
The memo requested that officers of differing characteristics andexperience be referred. The first session was held at 5:00 A.M. tocatch the 12:00 to 8:00 A.M. shift. At 9:00 A.M. the secondsession with the day shift people was held. On the next “wheelday” at 2:00 P.M., another session with the day shift officers(more than half the department works the day shift) wasconducted. At 5:00 P.M. a session to include some evening shiftpeople was held. This resulted in a sample size of sixty-threeofficers. At th