A formal report is a methodical presentation of a subject or an action which includes summaries of important points as well as appendices of tangential and secondary points. In simple words, a formal report is used to formally document the outcomes of an experiment, a design or an information which can provide the readers a clear understanding of why and how the experiment or action is done and what it concludes. Apart from readers understanding, a formal report is also prepared in order to record everything related to a particular experiment so that one can review and brush up his/her concepts for future use.
A formal report can be used in various domains like academics, business report writing, government or federal investigations, medical reports, etc. So if you are trying to prepare a formal report but groping the dark for the right words and format, then below given is a simple and short formal report format example that contain the basic guidelines on how to write a formal report. For more information you can also refer to business writing and business report format. Formal Report Format Sample
Below given is a formal report outline which you can refer while preparing your formal report. Cover Page: This is similar to the outer cover of a book which should contain the name of the experiment or subject, your name and other team members and date of report submission. The paper or material used for the cover paper is slightly thicker than the other report pages. Letter of Transmittal: The letter of transmittal is used to provide a brief insight about the context of the report and highlight specific sections of the report which should be studied properly by the reader.
Title Page: This page mainly includes the complete report title, name of the person submitting it, names of the other team members, the organization publishing the report and date of report submission. Table of Contents: The table of content is an outline of the content presented in the report. It serves as a complete guide which includes lists of figures and tables given in the report and specifies how various topics in the report are covered. Hence, ensure that the wordings of the content written in this section should be exactly similar to headings and the sub-headings of the report.
Abstract: Abstract or summary is basically a brief insight about the entire report, hence, it should include points like the objective of the report, procedure, results and conclusion. The information should be clear and precise, and should not be very long. It can be just 1 or 2 paragraphs in length. Introduction: The next part of your formal report format is the introduction which provides the reader a basic knowledge about your project or experiment as well as background information or facts from the past research.
Body of Report: This is the main part of your report which explains in detail about what you have mentioned in your introduction and provide necessary statistics, research, or information to support your research. Hence, this part of the report should be explained in detail so that the reader understands thoroughly what your report is trying to express or impart. Conclusion: Conclusion is nothing but the synopsis of your report which should include a brief summary of your work done, and the facts and results developed in the body of your report.
Recommendations: The recommendations basically include some specific definite proposals for future work based on your research and conclusion. These recommendations need to be explained properly so that the reader gets enough information to evaluate them and draw a personalized conclusion. Appendix: This is the last part of your report which comprises the list of resources like books, articles, websites, publications, etc. that have helped you in your research work.
To know more on formal report writing, you can also read business report template and sales report template. This was just a basic formal report template that can be used for preparing report related to academics, business or any other work field. Keeping in mind what your readers expects from you, write your report and follow a writing style that explains your project in a simple way. I hope the information given in this article on formal report format proves to be helpful to you all.